2024-07-17 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. No EC Meeting
   

2. Sharing Annual Reviews

   1. PIs agreed to share their reports from the review

   2. John committed to condensing them by topics/theme

      1. highlighted positive input

   3. now have a 5 page summary

   4. We should pull out the items that are more particular to the EC and send it to them
      

3. Panel Response Document - https://docs.google.com/document/d/16_CXHeYfF1T0Wm41k15miqoSK3NBcI_u0O6_PGTDm0Q/edit#heading=h.p81xghbkkl3u

   1. response to the annual review

   2. goal was to get to NSF by the end of the week

   3. John will be reviewing and tagging people for input
      

4. IPR Drafting - https://docs.google.com/document/d/15Cay69GuB9AnKsrZKT9qePwYFW-SmMX3NbSyW6FPX2o/edit

   1. John will work on the panel response first - then this
      

5. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items
      

6. Review Tasks from Quarterly Meeting

   1. put on EC agenda for 7/30

   2. Would there be a way to consolidate all “to do”s into 1 place? Possibly get EC permission to move to JIRA

   3. Inventory is on Easy Access Pages
      

7. Updates

   1. Shawn Strande

      1. PEARC next week

      2. Eval working group is focused on evaluation plan (mostly done) and starting on next year’s surveys and finalizing program wide metrics

   2. Cindy Wong

      1. EAB Meeting tomorrow, Thursday, July 18

         1. 2024-07-18 ACCESS EAB Meeting Agenda & Summary

         2. Record this meeting? - yes, but will discuss at beginning of meeting just to make everyone aware

      2. EAB Charter Ver 2: https://docs.google.com/document/d/1tavS7IzeLXjge63FW4jIIqe7IMdDOU58m9l_hiYjrUs/edit?usp=sharing - (NOTE: we need to do this for the EC Charter as well)

         1. Review timeline (proposed dates in bold)

            1. ACO first pass by Monday, August 5

            2. EC to review and comment by Tuesday, August 13 (one week)

            3. EAB to review and comment by Friday, August 23 (1.5 weeks)

            4. Back to EC for final review and approval by Tuesday, August 27 EC meeting (ideally by the end of August)

      3. Next EAB meeting (4th quarter)

         1. When? Send availability to EAB & EC for dates in September and October

         2. Where: Virtual

         3. Need to start availability process

   3. Kimberly Mann Bruch

   4. Dina Meek

      1. Tagline Process/Rules for review before publicizing contest

   5. Lavanya Podila / Shannon Bradley

      1. Onboarding Brainstorming - Quarterly Meeting