2024-03-27 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Meeting Debrief

   1. 2024-03-26 ACCESS EC Meeting Agenda & Summary
      

2. Scheduling of Lisa’s Annual Report

   1. last year hers was done after we submitted our annual

   2. Wants to coordinate with us on when we need it

   3. We will submit ours on April 5 - it is primarily related to the last quarter

   4. She will give us a draft - has content for discussion - then she makes adjustment based on the discussion - then she sends the final

      1. structure will be the same as last year

   5. What do we need?

      1. we do welcome frank discussion when we meet

      2. we do not have to attach it as an appendix next week

      3. do we want to share with the review panel? We would need the report a couple weeks before the date

      4. as of now - her plan was to have it by the end of April

      5. if we reviewed in 3 weeks - that would give her a week to modify?

         1. She is proposing April 9 or 16th - and review in this meeting the next day
            

3. Discuss survey results Shawn Strande
   

4. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items
      

5. Updates

   1. John Towns

   2. Shawn Strande

   3. Cindy Wong

      1. EAB survey results from Feb 27, 2024 meeting (ACO viewing only)

         1. Spreadsheet: https://docs.google.com/spreadsheets/d/1uPluy7hhS2jYwky9-oMn-uj9oai7GfGLinF6qm-5A6U/edit?resourcekey#gid=739189854

         2. Document: https://docs.google.com/document/d/1PaJ303QtuX9eu4coiPo_Ms2LFUImcVaA7pVGqkdGlCg/edit

      2. EAB 1-1 with Allocations

         1. Received two potential dates from EAB (9 responded, pending 3)

            1. Monday, May 13 @ 9am MDT/ 11am EDT

            2. Tuesday, May 14 @ 9am MDT/ 11am EDT

         2. Do all EAB members need to present or is majority fine?

      3. June 3 EAB meeting - Can we set a 2 hour time for this now?

   4. Dina Meek

      1. Shout Out to Kim for keeping ACCESS web content flowing!!

      2. Annual Review PPT - Start and due dates?

         1. Dina and Shawn to work together - should be a fairly light Comms lift

      3. SC - should we be planning to go?

      4. Comms budget

         1. PEARC swag - shirts for staff?

         2. Postcards

         3. SC swag

         4. social media video clips - PI Video snippets

   5. Kimberly Mann Bruch

   6. Lavanya Podila

   7. Shannon Bradley