2024-01-17 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. Review EC Meeting Notes

   1. 2024-01-16 ACCESS EC Meeting Agenda & Summary

   2. Updated RFP for DEI/Team Building session - https://drive.google.com/file/d/1JvUPn3bVYw8pxmJTuLyBrvWBAXEv0Uhd/view

2. Revised IPR format (Shawn Strande )

Possible redo of the IPR. This takes it from 10 sections to 4, merges 2 sections, and moved most of the other sections into subsections.  

• Merge “Benefits and Outcomes Achieved” with “Services Delivered”. Suggest renaming this to “Outcomes and Services Delivered”, and have it be Section 2, right after the Executive Summary.

• Make several of the sections subsections in Outcomes and Services Delivered

• For things we want to highlight from “Outcomes and Services Delivered”, add a brief summary in Executive Summary section.

• Have “Stakeholder Feedback” be a subsection of “Outcomes and Services Delivered”

• Create a new section call “Project Management”, with subsections for “Schedule” “Financials”, “Risk Management”, and “Metrics”.

• Move what is now “Budget” to the “Financials” subsection

• Move what is now “Metrics and Resolutions” to the new “Metrics and Evaluation” subsection of “Project Management”

• Redo the “Schedule Status” section as a table and move it to a subsection of “Project Management”

 With these changes, the new report format would be something like this:

1.  Executive Summary

2. Outcomes and Services Delivered

   1. Executive Council Coordination (including what is in the EC Feedback section)

   2. External Advisory Board (including what is in the EAB Feedback Section)

   3. Communications and Outreach

   4. Community Feedback

   5. Project Office

3. Project Management

   1. Schedule

   2. Financials

   3. Risk Management

   4. Change Management

4. Metrics and Evaluation

   1. ACO Metrics

   2. Program Wide Metrics

   3. ACO External Evaluation

   4. NSF Feedback and reviews

3. Review Action Items

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/317521925/ACO+Action+Tracker#:check_mark:-ACO-Meetings-To-Do-Items

4. Updates

   1. Shawn Strande

      1. Eval: Submitted Eval IRB request. Waiting to hear back. Need to collect input from ACO on the draft survey questions. Will share link with team.

      2. EAB: Chair committed to collecting all EAB member input from Dec meeting by Jan 22.

   2. Cindy Wong

   3. Dina Meek

      1. Are the program goals ready to work with/share?

      2. Would like to discuss some of what we talked about in last Monday’s NSF meeting regarding Comms

      3. Do we have dates for the Quarterly Report?

      4. Newsletter Survey Results & Recommendations

   4. Kimberly Mann Bruch

   5. Jay Alameda

   6. Lavanya Podila Shannon Bradley

      1. Confluence has a new option of creating a database within Confluence itself - https://www.atlassian.com/software/confluence/databases

         1. https://support.atlassian.com/confluence-cloud/docs/create-and-edit-databases/

         2. You can create a database by clicking on “Create” and selecting the Database option

         3. more information on what to do from there is covered in the link above

         4. it looks pretty straightforward