2023-11-22 OpenCI Leadership Meeting Agenda & Summary

Agenda/Notes

1. EC Debrief John Towns

2. Discuss SC experience @ACO

3. Discuss Post NSF Review Summary Statement John Towns

4. NeurIPS 2023

   1. Any prep?

   2. Communication materials - Dina to hand out materials to Jay?

   3. Any shipping needed?

5. EAB Agenda (Draft Agenda Doc)

   1. Based on the e-mail we got from EC so far, and not yet having all the input from the EAB (some noted below, and I think the EAB request are likely going to fall into the topics Shawn has) here’s a possible agenda. For the times given, this is 7.5 hours, 6 if you don’t count lunch and breaks. Breakfast at 7:30am, meeting from 8-4.

       

      1. Review of past recommendations and actions (30 minutes). We need to finalize the last EAB report, update the recommendation tracker and be prepared to address. This will require input from EC.

      2. Deeper dive into ACCESS (30 minutes). The lack of a complete understanding of the program has come up explicitly and implicitly. This would go into more detail on what the service areas do, and how ACCESS related to Resource Providers.

      3. Community Building and Engagement (1 hour). Share the draft plan in advance, and have a discussion about approaches, and look for specific integration points with the community. Ask what individual EAB members are willing to do to assist. Includes discussion on what events we participate in; how to engage synergistically with other community groups.

      4. Diversity, Equity, and Inclusion (1 minutes hour). Share draft plan in advance and have a discussion about approaches.

      5. Evaluation (1 hour). Share draft evaluation plan, and have discussion about the subset of metrics that the evaluation working group has put forth. Discuss forthcoming surveys and ask for EAB involvement in reviewing those.

      6. Website (1 hour). Ask the EAB to review all sites from various perspectives (maybe depending on their individual roles) and provide constructive feedback on where we need to improve.

      7. Breakout with ACO (1 hour). This occurs while Lisa K. is holding her focus group with the EC.

      8. Lunch and breaks (1.5 hours). Could be a working lunch, teambuilding activity, etc.

6. PI Meeting Agenda John Towns

   1. List of topics submitted

7. Review Action Items

8. Updates

   1. Shawn Strande

   2. Cindy Wong

   3. Dina Meek

   4. Kimberly Mann Bruch

   5. Jay Alameda

   6. Lavanya Podila