2023-10-10 ACCESS EC Meeting Agenda & Summary

1. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 26 September 2023 EC Summary (approved)
      

2. Program Milestone Check John Towns (15 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed
      

3. Agenda Items and Schedule John Towns (10 mins)

   1. EC votes to meet biweekly moving forward.

   2. The EC meeting series will be kept as is on the calendars but will start meeting every other week considering the lack of agenda topics.

   3. John to send a note to NSF about the change

4. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Researcher Advisory Committee (RAC) meeting scheduled for October 23, 2023

         1. Contact Laura if you’re interested in attending.

         2. Currently have 12 Agenda Topics! Need to trim down.

            1. Laura will refocus these and bring to EC for input at a future meeting.

      2. Received 16 volunteers for Advisory Reviewers from Campus Champions

         1. Will continue to engage with Alana (thanks again!)

         2. Some development work needs to happen before we roll this out

            1. Specifically, need to have the option to submit reviews AFTER a Discover ACCESS award is approved.

      3. New Website content

         1. Currently, we’re planning on offering up the opportunity for community members to join focus group sessions.

            1. Would other teams be interested in this? If so, we can call it “ACCESS Focus Groups”

               1. If not, we can limit it to “Allocations Focus Groups”

      4. SAIL Meeting

         1. Welcoming input on the following pieces of content:

            1. Draft Slides

            2. Draft Handout

         2. Big thanks to Mats for helping to get these rolling. We have tablecloth and other items on order from ACO.

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

      1. Tim and JP attended the CC* PI meeting

   4. MMS Tom Furlani

      1. 25 people reached out to us about XDMoD

      2. Dave Hart cosponsored a workshop on metrics in November, papers will be presented during this workshop.

      3.  Metrics to put together data gathered and present to the EC on 24th October

   5. OpenCI John Towns

      1. First ACCESS Advance newsletter with embedded survey went out last week

      2. Comms Standing Committee - had good kick-off with Stephen Deems, new Co-chair

      3. Website - hoping to launch improved “getting started” content this week

      4. Prepping for mid-year review on Nov 9

      5. Will be participating in NAIRR Resource Providers meeting at NSF on Nov 7

Misc Topics:

1. Campus Champaions Discussion

2. Maybe we can do a Champions Webinar or just reach out to champions and brainstorm with them

3. CU got a grant to host joint events for instance at PEARC and SC, maybe ACCESS can take advantage of that

4. Shawn will connect Alana and Jay about this so they can continue discussions during the CBE working group meetings