2023-09-12 ACCESS EC Meeting Agenda & Summary

1. Ticketing Standing Committee Shawn Strande (5 mins) (James Griffioen)

   1. Shawn to provide an update on the ticketing standing committee charter

   2. WG guiding ticketing system development - they believe there should be a follow on group

      1. not sure if it should be a WG or a SC

      2. still determining

      3. a charter is getting formulated

      4. Check with evaluation team and Shawn for help as needed going thru process

      5. Tom F - thinks an SC would be best - we have an ongoing service to provide to the teams

2. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 5 September 2023 EC Summary

3. ACCESS DEI Working Group charter Stephen Deems

   1. Seeking approval for DEI charter - draft charter

      1. Edits have been incorporated.

      2. Ready for a vote - can we do this in Shelley’s absence? Yes Alana has her vote

      3. Vote - unanimous approval

4. Program Milestone Check John Towns (15 mins)

   1. Action item for the awardees to update their program milestones

      1. no additional comments or updates

   2. Reminder: Do not edit "Dashboard" tab, please edit "ACCESS program milestones" tab as needed

5. Program wide goals and metrics John Towns (10 mins)

   1. Seeking approval to accept the working set of program-wide goals stated in at the ACCESS Program Goals Development document

      1. Sharon does not have access - John will work on google drive access for her

   2. no additional comments for the past week

   3. Vote - unanimous approval

   4. We now will share these with the EAB in the meeting next week

   5. This will also be presented at the quarterly meeting - and moving to metrics

      1. next week hands on exercise on the metrics

      2. goal to get input across the project - what are valid and useful against these goals

6. Agenda for Quarterly Meeting John Towns (10 mins)

   1. Review of draft September Quarterly Mtg Agenda

   2. Tom - says Joe has been working on numbers for the kinds of things NSF is looking for across the program

      1. 20 mins est - will see if we can work it into the agenda

      2. does tie into program goals and how they are measured

      3. Stephen says his topic could be moved to another meeting - Tuesday Afternoon

         1. “What’s currently under development”

         2. Joe says he can’t do 3 pm - but 1 is fine - he can present in that time slot

         3. Could be better for March

7. EAB Agenda for Quarterly Meeting Shawn Strande (5 minutes)

   1. Proposed topics: Program-wide goals; Evaluation plan draft - 11:00 am

      1. Program wide goals - opportunity to get external feedback and discussion

      2. How we are thinking about evaluation - look at evaluation plan and get feedback

      3. Share PEARC meeting notes

      4. We do have 30 mins after the meeting to review

   2. What other topics do you want on the agenda? What else do we want feedback on?

      1. getting input on Dec day long meeting

         1. Dec meeting - onboard chair and co chair to help

      2. DEI plan feedback

      3. What else other than SC24 - events we should be present at

8. Informational Items (10 mins)

   1. Allocations Stephen Deems

      1. Met with representatives from SGX3 today (Maytal Dahan and Claire Stirn) and mentioned they want to reach out to Support and Operations team. They may be interested in software, so we mentioned JP. They could benefit from Support tools such as Affinity Groups and the news/events functions.

   2. MATCH Shelley Knuth

   3. CONECT Tim Boerner

      1. We are meeting with Kevin Thompson later this week to better understand from him ways we might engage the CC* community prior to Tim/JP attending the CC* PI meeting at the end of September. First step towards better understanding ways ACCESS can support CC* needs as we move towards better integration of those awards into the ACCESS ecosystem.

   4. MMS Tom Furlani

      1. Open XDMoD 10.5 released

      2. ACCESS XDMoD will be updated to 10.5.1 later this week - will be adding Group Bys for State and Country and ACCESS Credit Equivalents metrics

   5. OpenCI John Towns

      1. Coordinated response to CPO observations submitted on this past Friday.

      2. The CGC (Towns is liaison) is working on a “Policy Minder” document to convey what is needed from someone from each team with respect to ensuring we are all following ACCESS-wide policies. This will be coming to EC in the next few weeks.

Misc Topics: