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Attendees:

  • RAMPS: Stephen Deems (v), Dave Hart

  • MATCH: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT: Tim Boerner (v), Leslie Froeschl

  • MMS: Tom Furlani (v), Joe White

  • RP: Jeremy Fischer (v)

  • EAB: Chuck Pavlovski

  • OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Puri Bangalore

  • Guest Speaker:

(v) indicates a voting member

 Attendance

1/7/25

1/14/25

1/21/25

1/28/25

Stephen Deems

X

X

X

X

David Hart

X

X

X

X

Shelley Knuth

ABSENT

X

ABSENT

X

Alana Romanella
Jim Griffioen

X

ABSENT

ABSENT

ABSENT

Tim Boerner

X

X

X

X

Tom Furlani

X

X

ABSENT

X

Joe White

X

X

X

X

Jeremy Fischer

X

ABSENT

X

X

John Towns

X

X

ABSENT

X

Chuck Pavlovski

X

X

X

X

Amit Majumdar

X

X

X

X

Leslie Froeschl

X

X

X

X

Lavanya Podilla

X

ABSENT

ABSENT

ABSENT

Lisa Kaczmarczyk

X

X

X

X

Shannon Bradley

X

X

X

X

Sharon Geva

X

X

X

ABSENT

Puri Bangalore

X

X

X

ABSENT

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the tool bar)

Agenda

  1. Consent Agenda Stephen Deems (5 mins) New items listed IN RED.

    1. Approval of summaries from prior EC meeting

      1. 2025-01-21 ACCESS EC Meeting Agenda & Summary

      2. no changes

    2. Informational Items

      1. RP Forum Jeremy Fischer

      2. Allocations Stephen Deems

      3. MATCH Shelley Knuth/Alana/Jim

      4. CONECT Tim Boerner/Leslie

      5. MMS Tom Furlani

        1. working on the week of Sept 8th (tues-wed, or wed-thursday) for the in person quarterly meeting in Buffalo

        2. Plan to submit a paper to PEARC on Data Driven CI System Design and Procurement with Open XDMoD

        3. Plan to hold a tutorial on use of XDMoD for RP’s

      6. EAB @Chuck P

      7. OpenCI John Towns

        1. Quarterly report submitted

        2. Supplement for meeting support is still pending; not sure what happens now with NSF staff being held up on taking many actions

      8. NSF Sharon and Puri

    3. Milestones

    4. Reminders

      1. Send blackout or availability dates for Annual Reviews to Sharon/Puri

        1. per NSF all teams but ACO had turned in as of yesterday

      2. Send your ACCESS Program Staff List to Shannon/Lavanya

      3. Send your team’s Organizational Chart to Shannon/Lavanya

      4. Quarterly Meeting Planning Team assembling to schedule the flow of the meeting

        1. Chance of “Homework” assignments for teams to ensure productive sessions

    5. Upcoming Meetings & Events - have these been put in the engagement tracking tool? (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      1. NAIRR Pilot Portal Meeting

        1. February 4-5 - La Jolla, CA

      2. NAIRR Pilot Annual Meeting

        1. February 19-21 - Arlington VA

      3. Leadership Resource Allocation Committee (LRAC) Meeting

        1. February 24-25 - Austin, TX

      4. ACCESS Allocations Review Committee (AARC) Meeting

        1. March 10 - Virtual Meeting

      5. ACCESS EAB Meeting

        1. March 18 - Rosemont, IL

      6. ACCESS Quarterly Meeting

        1. March 19-20 - Rosemont, IL

        2. Do we have a hotel block?

          1. Yes - It was provided on 1/24 (see info at bottom of notes: https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1102348374/2025-01-28+ACCESS+EC+Meeting+Agenda+Summary#Reservation-Block-Information )

          2. Need to check to see if there is a separate EAB contract - Shannon reached out to check

            1. NO supplemental contract

        3. No info on supplement and whether it made it through before the Exec Order of stopping grant funding

          1. cutoff is at 5:00 pm today

          2. John will reach out to them - it is possible we may have to cancel meeting

      7. CASC Meeting

        1. March 25-27 - Reston, VA

      8. Support RP Meeting

        1. April 1 - Denver, CO

      9. NAIRR AI Workshop

        1. April 2-3 - Denver, CO

      10. RMACC Meeting

        1. May 20-22 - Boulder, CO

  2. September Quarterly Meeting Logistics Tom Furlani (5 mins)

      1. going with the Marriott for hotel

      2. Preferred days of week:

    2. No in person EAB meeting

  3. User Profiles - NSF Status Updates Joseph White (15 mins)

    1. Presentation (need link)

  4. Report from Evaluation WG - David Hart (15 mins)

    1. Shannon: draft page started in Confluence: Sandbox: ACCESS Program Wide Metrics

    2. Eval SC Update Slides

  5. EAB Orientation Slides - Chuck P (5-10mins)

    1. Draft slides

    2. Recording session on Friday starting at noon EST

  6. PEARC’25 Tutorials / Workshop Plans (10 mins)

    1. Campus Champions NAIRR Workshop

      1. Allocations was asked to assist in presenting

    2. BoF - Fantastic ACCESS Cyberinfrastructure Resources and Where to Find Them

      1. RPs BoF

    3. XDMoD for Resource Providers

      1. Metrics (potential)

    4. ACCESS Granted: National Cyberinfrastructure Resources Available at No Cost

      1. Allocations (potential)

    5. National CI Resources in the Classroom ??

      1. RPs?

  7. Requested Topics for Next Meeting:

    1. ACCESS x DEI Discussion

    2. MS-CC Training Opportunity

      1. Interested in providing a 2-4 hours training session that starts after an allocation has been received

        1. E.g. topics: how to transfer files; how to install/load software; running sample jobs; etc.


Next EC Meeting: 4th February 2025

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

Reservation Block Information

Here's your reservation link your guest can use to make reservations:

Book your group rate for ACCESS Quarterly Meeting

You will find the information for your online reservation link below. If you have questions or need help with the link, please do not hesitate to ask. We appreciate your business and look forward to a successful event.

Event Summary:

ACCESS Quarterly Meeting

Start Date: Tuesday, March 18, 2025

End Date: Thursday, March 20, 2025

Hotel(s) offering your special group rate: Last Day to Book : Tuesday, February 25, 2025

  • Aloft Chicago O'Hare for 175.00 USD per nigh

  • Discounted parking - $15 per car, per day

Book your group rate for ACCESS Quarterly Meeting

Individuals may cancel their reservation for no charge, 72 hours (3 days) before hotel arrival/check in time. Please note that we will assess a fee of one night room and tax if you must cancel after this deadline. An early departure fee of one night’s room and tax will apply if an attendee checks out prior to their checkout date.

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board

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