Attendees:
Present: Jay Alameda,
Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne,Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
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Topic | Responsible Persons | Priority | Added | Needed By | Notes |
Acceptable Use policy - Inform during next week's CGC meeting | John | “Note: This policy is awaiting formal acceptance by the ACCESS Cybersecurity Governance Council.” John to bring this this topic during next week’s CGC meeting | |||
ACO Supplenent Supplement Request | Ron | High | 03/21/2023 | 3/31/23 | |
Code of Conduct Discrepancy | Jay | High | 03/21/2023 | John’s suggestion - Using inspiration from Tim A's slide on “how to do it”, we can create a simple slide and add to the code of conduct | |
WG and Committees Discussion | All | High | 03/21/2023 | Next step is for ACO to circle back to WG's, bring all WG's together and have a conversation to ensure alignment? | |
Update the program wide meeting agenda | Lavanya | Medium | 03/21/2023 | (2 annual meetings) wherein WG and committee reps to provide a 10 minute update | |
IPR Q4 | All | High | 03/15/2023 | 04/10/2023 | Needed by 3/24 for John to make first pass |
Invite ACO reps to awardee meeting | Lavanya | High | 03/15/2023 | Asked Amber working on it | |
Risk Identification | Ron | Medium | 01/11/2023 | 3/3/2023 | Risk register populated with ACO risk summary info. Each owner needs to complete the details of each risk. |
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessibility) | Dina | Low | 01/25/2023 | Dina to confirm with Illinois security team - 3/15 | |
Collaborating with ACCESS/Letters of Collaboration | Dina | Low | 01/10/2023 | Dina and John to meet on 3rd March, Update ACO website on how to request letters of collaborationdrafting content for (EC) review | |
All ACCESS paper for PEARC | John | Low | 01/24/2023 | 04/21/2023 | Submission deadline is April 21 |
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EAB Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Comms Plan
Should I be updating this as of May 1, 2023? What’s our PY?
Reporting period is April - March; April 1
Newsletters/Emails
Anything, in particular, we want ACCESS staff to know?
I will be submitting to Hannah on behalf of ACO for next newsletter
Program Ticketing system and any FAQ
For next one: WG and Standing Committees (Shawn)
Meeting in June - talk to your PI
Events
ACCESS Brochure - ACO section for review
https://docs.google.com/document/d/12n5jUXWJEVzbXC0I5YdAU1DJ8-fTZRUf1lQ06C--T6s/edit?usp=sharing
I think it’s in pretty good shape, still, but do we want to update the last paragraph or anything else?
Please use Comments or Suggesting mode to update by 4/5
Community Engagement UpdateJay Alameda
Discussion items:
From group meeting:
Funding to support ACCESS engagement in community events?
Support in group for intentional, well-planned community engagements.
Community Events
Recent:
AIHEC (March 4-7, Albuquerque) -Agbeli Ameko (Allocations)
learned about ESIIL (https://cires.colorado.edu/news/esiil-aims-foster-%E2%80%9Crevolution%E2%80%9D-environmental-data-science) - NSF funded center for data science & diversity. Positive comments about Jetstream2 and ACCESS
Local Albuquerque visitors to booth
Exhibition booth + “what is ACCESS” talk
Promoted CCEP (Support)
AARC: 20 reviewers at pre-meeting, went through DEI exercise, 30 proposals under review
Upcoming:
Boise State (March 28-29, 2023: https://www.boisestate.edu/rcs/rcdays2023/ ) Keynote - Tom Gulbransen
CASC (March 28-30, 2023): https://casc.org/meetings/events/ “What is ACCESS” - John Towns
MS-CC Annual Meeting - May 10-11, Atlanta https://www.ms-cc.org/2023-annual-meeting
John Towns - advisory board member
Lizanne DeStefano - invited to attend
Best practices for DEI in high performance computing: “Principles of DEI”
Researcher Advisory Board
Cross program authentication
good news: basically working
bad news: integration still needs work
Annual ACCESS Community Report: can I have a pointer to what this is supposed to contain?
Would it be worth considering an ACCESS plumbing diagram (to identify functionality locations and information pathways)?
Project Office & Tools Update Ron Payne
ACO Risks have been added to the Risk Register, full details need to be completed by risk owners
Confluence cheat sheet for Risk Register being created.
PY1 Finance analysis
ACO is ~$400K underspent through Feb 2023
Ron is assembling contributing factors to the underspend and will be reaching out to SDSC and GA Tech with any questions and clarifications.
We’ll need to have a plan for addressing the underspend that can be added to the Q4 report and included in the presentation provided to the NSF panel.
is all input complete?
Version 3 of PEP submitted to Tom G for review.
New ticket system goes live on Friday 24 March - tool is setup, training sessions complete, and agents are reviewing the tool (146 agent licenses used / 200 licenses procured)
Supplement for in-person meetings being written and supplemental documentation collection in process.
Dashboard completed and presented to the EC.
EC to start using it as of next EC meeting.
/wiki/spaces/ACP/pages/201195544
initial wiki page created and now references in the PEP.
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