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Attendees:

• Present: Lizanne DeStefano, John Towns, Dina Meek, Tom Gulbransen, Lavanya Podila, Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne

Agenda/Notes

1. New inputs or feedback from community, teams, or NSF (5 mins)
   

2. Evaluations Update Lizanne DeStefano (Unlicensed) (10 mins)

   1. Foci/scope of the week -

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

3. Communications Update Dina Meek (10 mins)

   1. Foci/scope of the week - Primarily focused on panel review

      • Preparing for EC presentation on Communications and Web & Branding Working Group activities

      • Finalizing PEARC (and future conference) table/booth “kit”

        • Pull up banner

        • Table cloth

      • Continuing work on the website

        • We will soon have pages up about:

          •  RPs (with links for action)

          • How to get involved with ACCESS (so we can continue to point to it in newsletters, social media, etc.

        • Getting our universal navigation finalized, style and footers

   2. Open or Emerging Risks/Issues - none to report

   3. Successes Success or achievements - nothing of note
      

4. Community Engagement Update Jay Alameda (10 mins)

   1. Foci/scope of the week

      1. Working to close on code of conduct updates https://docs.google.com/document/d/1zKemCUZIasEvOqcltp9uNnwQHCSZTCi4BzJdF8t0GmA/edit#

      2. Recent Events

         1. MS-CC, May 10-11, 2023

            1. Alan Chalker report

               1. Discussion with Phillip Wallace - United Negro College Fund

               2. key point: need to do more than just sign up for account - needs to be education, training and engagement

               3. Discussion with Russell Hoffman, on MC-CC grant, representing AIHEC interests

               4. key point - lack of resources (staff, broadband connectivity, local computing) is a persistent challenge that needs attention through any engagement.

      3. Upcoming events:

         1. RMACC - 5/23/2023

            1. Support, Allocations

         2. Unite 2023 UNCF Summit for Black Education, July 17-20, 2023

         3. PEARC23 - July 23-27, 2023

            1. All groups present, multiple BoFs submitted

            2. Community Engagement in with Support BoF (along with Allocations)

         4. Tapia - Sept 13-16, 2023

         5. CC* PI Workshop - Sept 25-27, 2023

            1. In conjunction with Quilt

            2. Operations

         6. Grace Hopper - Sept 26 -29, 2023

   2. Open or Emerging Risks/Issues

      1. Would like to secure invitations to relevant NSF PI workshops (eg, CC*, CSSI, …)

   3. Successes or achievements

      1. none to report
         

5. Project Office Updates Ron Payne Lavanya Podila (10 mins)

   1. Foci/scope of the week

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

6. EAB Updates Shawn Strande (10 mins)

   1. Foci/scope of the week

      1. Exploring brief in-person EAB meeting at PEARC

      2. Connected with Eva Siegmann (RP Forum Chair) as new EAB member

   2. Open or Emerging Risks/Issues

   3. Successes or achievements
      

7. Planned Events

   1. ACCESS All Staff meeting Program Wide Meeting in Boulder, CO on Monday, 26th June & Tuesday, 27th June

   2. PEARC 23 in Portland, OR, 23th July - 27th July
      

8. Financial considerations

   1. Discussions underway for PY2 budget and PY1 underspend redistribution.
      

9. Misc:
   

Next Meeting: 5th June 22nd May 2023