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Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Ron Payne, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila
Agenda/Notes
EAB Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Community Engagement UpdateJay Alameda
Project Office & Tools Update Ron Payne
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Review Action Items John Towns
Topic | Responsible Persons | Agenda Item Type | Priority | Added | Needed By |
Working Group Roadmaps | John/Shawn | Discussion | High | 02/21/2023 | |
All Staff locations and time-frame | Lavanya | Action Item | High | 02/21/2023 | |
Draft 1-pager for funding request for all program meetings, to be sent to Tom for consideration | John | Action Item | 02/15/2023 | ASAP | |
Schedule bi-weekly meetings with the awardees | Lavanya | Action Item | High | 01/31/2023 | |
All ACCESS paper for PEARC | John | Discussion | Low | 01/24/2023 | ?? |
Collaborating with ACCESS/Letters of Collaboration | Dina | Action Item | Low | 01/10/2023 | |
Risk Identification | Ron | Action Item | Medium | 01/11/2023 | 3/3/2023 |
UIUC Guidelines regarding content that ACO needs to adhere to (GDPR/Accessability) | Dina | Discussion | Low | 01/25/2023 | |
Code of Conduct complete w/ombudspersons identified and incident reporting in place. | Lizanne | Action Item | Medium | 2/1/2023 | |
Define WG vs Committees for the program | Ron | Action Item | Medium | 2/16/2023 | 2/27/2023 |
"What is ACCESS" presentation | John | Action Item | 2/16/2023 |
Near-Term ACO Deliverables
Deliverable | Due Date | Owner | State |
Start-up | |||
Establish an OpenCI Performance Management Plan | 7/31/2022 | Ron Payne |
Establish collaborative plans for ACCESS Communication & Outreach
Confirm w/Tom this is complete.
7/31/2022
Dina Meek
Not Started | ||
Establish collaborative plans for ACCESS Community-Building efforts | 7/31/2022 | Jay Alameda |
Establish evaluation plan, coordinated timeline, and revised metrics
Lizanne meetings (complete)
7/31/2022
Lizanne Destefano
Submit the OpenCI Project Execution Plan to NSF
7/31/2022
John Towns
PY1 Q2 Evaluation coordination, development, and dissemination
10/31/2022
Lizanne Destefano
PY1 Q3 EC Meetings (Complete)
1/31/2023
John Towns
PY1 Q3 External Newsletters (complete)
Started |
Project Year 1 Deliverables
PY1 Annual ACCESS Community Report | 4/30/2023 | Jay Alameda | Not Started |
PY1 Annual: NSF Report May 2022-March 31, 2023 | 4/10/2023 | Lavanya Podila | Not Started |
PY1 Q4 EAB meeting | 4/30/2023 | Shawn Strande | Not Started |
PY1 Q4 EC Meetings | 4/30/2023 | John Towns | Not Started |
PY1 Q4 External Newsletters | 4/30/2023 | Dina Meek | Ongoing |
PY1 Q4 Internal Newsletters | 4/30/2023 | Dina Meek |
PY1 Q3 Interim Project Report (complete
1/31/2023
Lavanya Podila
PY1 Q3 Internal Newsletters (complete)
1/31/2023
Dina Meek
Ongoing | |||
PY1 Q4 Risk Review | 4/30/2023 | Ron Payne | Not Started |
PY1 NSF Review | 4/18/2023 | John Towns | Not Started |
3. Updates
EAB Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Website
Universal footer navigation
outside of Acceptable Use (created by the IAM WG), Support has its own Privacy and Conduct statements
Do we want to use what they have? Use it as a starting point?
Goal is for all sites to share the same ones
Our agency has been doing continuous accessibility testing (per John’s earlier inquiry)
Events
Do we have a plan for PEARC?
I will organize around communications, materials, etc.
What are the expectations? Budget?
Community Engagement UpdateJay Alameda
Working to support ACCESS exhibitions at community conferences
AIHEC March 4-7, 2023
Lead - Allocations
Supporting:
ACO - relevant exhibition collateral
Support: CCEP opportunity
Operations: STEP opportunity
Metrics indicated they would prepare a flyer as well (no specific opportunity)
Community events page started (based on Ag’s google sheet): /wiki/spaces/ACP/pages/185663489
Start planning process for each event, including consideration of what should we be doing with respect to evaluation.
Coordinating with communications
Support for ACCESS Exhibitions
AIHEC (see above)
Tom G - Boise State, March 28
Exhibition kit
Content
Request process
Project Office & Tools Update Ron Payne
Performance Management Plan outline started. Draft to review expected next week.
Reminder to identify risks for population of the Risk Register
Initial soft launch RP agents added to JSM this week.
Total number of initial RP agents is 106+, total initial agents is 250+
Reference - ACO Action Tracker
Next Meeting: 22 February 8 March 2023