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• Present: Jay Alameda, Cynthia Dillon, Shawn Strande, Cindy Wong, Lizanne DeStefano, John Towns, Dina Meek, Lavanya Podila, Shannon Bradley

Agenda/Notes

1. Introduction of Shannon Bradley

   1. Whomever takes over Ron’s position - may take back what Shannon is doing

   2. It is possible that she will stay long term

   3. In flux depending on hire - should take a couple months

   4. Lavanya will continue her support with no changes

2. Debrief on EC Meeting John Towns - Shawn Strande

   1. Storage Futures working group reported out

   2. Research Advisory Committee - 24 people from the community - finalized and charter completed

      1. Cindy will help with logistics

      2. Will help with EAB

   3. Shawn reported on working groups - document for project wide feedback has been sent out

      1. topic 8 - request for resource

   4. Event on Thursday is ready - Lavanya has it planned

   5. Review notes if you want more details

3. Review Action Items John Towns

   1. ACCESS ACO IPR April - June 2023 - needed by date changed from 7/14 to 7/21

   2. Finalize ACO KPIs - also due 7/21

   3. In person - program wide meeting - is not until Dec - quarterly one is in Sept which will be virtual

      1. at last discussion - 9/18 - 9/19 will be the date

   4. Shawn would like an in person EAB meeting at the Dec Access meeting

      1. will staff be observers at that meeting?

      2. how do we do it in conjunction with - to maximize travel plans

      3. Make EAB morning, 1/2 day, day 1 or put EAB at the end - expecting not all staff to go to the EAB

         1. if we do a full day - 1/2 day afternoon and 1/2 day morning day 2

         2. or same on the other end

      4. in person EAB means EC has to be there in person as well

      5. Cindy is managing

      6. will need to be decided by EC

         1. note from Lisa K - you might want to go to central US again if you do that. oteherwisemost everyone needs a full day to travel

   5. Research Advisory Meeting - Vitual? probably (24 person group)

   6. Comms Strategy - sit down to discuss comms related strategy and communication - virtual to get on calendar

   7. Filling Lizanne’s spot - Ombudsman

      1. Shelly offered - Position requires: if there is an issue - you have to be able to drop everything and address issue - need to see if she can do that

      2. needs solved in the next week

   8. Review ACO financials - do not invite Lizanne since she is leaving

      1. What is the level of effort being funded in your area - and what is level of effort required to address your to do list

      2. Lavanya - grabbed actuals so far - and need to grab what was in proposal

         1. Shawn will grab actuals for SDSC

   9. Program Wide Mtg Actions and Decisions Recording - John hopes to have done by EOW

   10. Perf Mgt Plan - will be asking

4. Updates

   1. Project Office Lavanya Podila

   2. EAB Updates Shawn Strande

      1. Discuss agenda for the 1-hour PEARC meeting. Materials provided in advance include: Service Team Y2 plan presentations from Boulder meeting, follow-up on EAB recommendations from March 2023 EAB meeting; EAB charter.

   3. Evaluation Update Lizanne DeStefano (Unlicensed)

   4. Communications UpdateDina Meek

   5. Community Engagement UpdateJay AlamedaProject Office Lavanya Podila
      

Misc Topics

We need to review these: due 7/21 - 7/31

Reference - ACO Action Tracker

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