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EAB Updates Shawn Strande
Evaluation Update Lizanne DeStefano (Unlicensed)
Communications UpdateDina Meek
Comms Plan
Should I be updating this as of May 1, 2023? What’s our PY?
Newsletters/Emails
Anything, in particular, we want ACCESS staff to know?
I will be submitting to Hannah on behalf of ACO for next newsletter
Events
ACCESS Brochure - ACO section for review
https://docs.google.com/document/d/12n5jUXWJEVzbXC0I5YdAU1DJ8-fTZRUf1lQ06C--T6s/edit?usp=sharing
I think it’s in pretty good shape, still, but do we want to update the last paragraph or anything else?
Please use Comments or Suggesting mode to update by 4/5
Community Engagement UpdateJay Alameda
Discussion items:
From group meeting:
Funding to support ACCESS engagement in community events?
Support in group for intentional, well-planned community engagements.
Community Events
Recent:
AIHEC (March 4-7, Albuquerque) -Agbeli Ameko (Allocations)
learned about ESIIL (https://cires.colorado.edu/news/esiil-aims-foster-%E2%80%9Crevolution%E2%80%9D-environmental-data-science) - NSF funded center for data science & diversity. Positive comments about Jetstream2 and ACCESS
Local Albuquerque visitors to booth
Exhibition booth + “what is ACCESS” talk
Promoted CCEP (Support)
AARC: 20 reviewers at pre-meeting, went through DEI exercise, 30 proposals under review
Upcoming:
Boise State (March 28-29, 2023: https://www.boisestate.edu/rcs/rcdays2023/ ) Keynote - Tom Gulbransen
CASC (March 28-30, 2023): https://casc.org/meetings/events/ “What is ACCESS” - John Towns
MS-CC Annual Meeting - May 10-11, Atlanta https://www.ms-cc.org/2023-annual-meeting
John Towns - advisory board member
Lizanne DeStefano - invited to attend
Best practices for DEI in high performance computing: “Principles of DEI”
Researcher Advisory Board
Cross program authentication
good news: basically working
bad news: integration still needs work
Annual ACCESS Community Report: can I have a pointer to what this is supposed to contain?
Would it be worth considering an ACCESS plumbing diagram (to identify functionality locations and information pathways)?
Project Office & Tools Update Ron Payne
ACO Risks have been added to the Risk Register, full details need to be completed by risk owners
PY1 Finance analysis
ACO is ~$400K underspent through Feb 2023
Ron is assembling contributing factors to the underspend and will be reaching out to SDSC and GA Tech with any questions and clarifications.
We’ll need to have a plan for addressing the underspend that can be added to the Q4 report and included in the presentation provided to the NSF panel.
is all input complete?
Version 3 of PEP submitted to Tom G for review.
New ticket system goes live on Friday 24 March - tool is setup, training sessions complete, and agents are reviewing the tool (146 agent licenses used / 200 licenses procured)
Supplement for in-person meetings being written and supplemental documentation collection in process.
Dashboard completed and presented to the EC.
EC to start using it as of next EC meeting.
Misc Topics
(John) Preparing the Supplemental Request: What do we need to do as yet?
(John) DEI: Are we handling this appropriately?
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