Page Comparison

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• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v)

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• OpenCI: John Towns (v), Shawn Strande, Ron Payne, Lavanya Podila, Lisa Kaczmarczyk, Cindy Wong

• NSF: Tom Gulbransen (NSF)

• Guest Speaker:

  • Alex Withers

(v) indicates a voting member

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1. Review Privacy Policy Leslie Froeschl (1 minute)

   1. Alex is working on getting an answer to a question about dealing with GDPR requests, so isn’t yet ready to have the policy formally approved. Alex will join an EC meeting in early January to answer questions and invite formal approval once this question is resolved.

   2. EC members are invited to review the policy in its current state and comment within the document: https://docs.google.com/document/d/1jo-Sl5P9m0Xwyd6d1Ntqf4Wtefw5nlYBBgrst9SfAXM/edit?usp=sharing
      

2. EAB Nominations Review Shawn Strande (15 minutes)25 minutes)

   1. Shawn gave an overview of the entire EAB nominations process

   2. EC has voted to accept the slate and move forward with notifying the selected candidates

   3. Ask from awardees - we need 1-2 sentences about future opportunities of engagement for candidates not selected.

   4. The EC has decided to send out the email to all the candidates on the list who are not selected

   5. Terms - 1-year/2-year terms depending on previous experience, expertise etc so that we don't select a fresh slate every year. We can also ask the candidates if they would like to volunteer for 1-year/ 2-year terms
      

3. Approval of summaries from prior EC meetings John Towns (5 mins)

   1. 29 November 2022 EC Summary (approved)

   2. 06 December 2022 EC Summary (approved)

4. Informational Items (10 mins)

   1. RAMPS Stephen Deems

      1. Allocation recommendations from the AARC (ACCESS Allocations Review Committee) are being reconciled with RPs to balance oversubscriptions on resources.

         1. Notifications regarding outcomes of proposals are expected to be sent later this week.

      2. Upcoming Allocation periods

         1. December 15 - January 15

            1. For allocations to begin/be renewed on April 1

         2. March 15 - April 15

            1. For allocations to begin/be renewed on July 1

         3. Bi-annual cadence thereafter

      3. Focus groups for Allocations web presence/content are scheduled for later this week (Thursday/Friday) with select RPs, Track 2 representatives, PIs, Graduate Students, and non-ACCESS personnel (for a lay audience perspective). This feedback will be incorporated to revised/reorganized documentation for the Allocations pages.

      4. Survey to be sent to those who have used the xRAS system since the start of ACCESS

         1. Targeting to send this out in early January and be incorporated into the annual review.

   2. MATCH Shelley Knuth

      1.  

   3. CONECT Tim Boerner

      1. The STEP (student training & engagement) program is now accepting applications from students. Additional info and the application are posted at https://operations.access-ci.org/step . Please invite any students who you think might be a good candidate for the program to apply!

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. 
         

5. Discussion of supplemental’s for Evaluation work for the ACCESS Program John Towns (10 minutes)

   1. 
      

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