Attendees:
RAMPS:
Stephen Deems(v), Dave HartMATCH: Shelley Knuth (v),
Alana Romanella, Jim GriffioenCONECT: Tim Boerner (v),
Leslie FroeschlMMS: Tom Furlani (v), Joe White
RP: Jeremy Fischer (v)
EAB: Chuck Pavlovski
OpenCI: John Towns (v), Amit Majumdar ,
Lavanya Podila, Lisa Kaczmarczyk, Shannon BradleyNSF: Sharon Geva, Puri Bangalore
Guest Speaker:
(v) indicates a voting member
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Decisions made during the meeting:
Agenda
Consent Agenda Stephen Deems (5 mins) - reviewed and approved
Approval of summaries from prior EC meeting
Informational Items
RP Forum Jeremy Fischer
Allocations Stephen Deems
Variable Marketplace is nearing Beta deployment
Currently preparing documentation for both RPs and Researcher/Educators
Expected to deploy in ~2 weeks.
Submitted half-day workshop proposal to PEARC25: National Cyberinfrastructure Resources in the Classroom
With Jetstream2 and Bridges-2 representatives
MATCH Shelley Knuth/Alana/Jim
CONECT Tim Boerner/Leslie
MMS Tom Furlani
Submitted full paper to PEARC25: Data Driven CI System Design and Procurement with Open XDMoD
Submitted half-day tutorial request to PEARC25: CI Usage and Performance Data Analysis with XDMoD and NetSage for Resource Providers
EAB Chuck P
Working on EAB meeting agenda and structure for quarterly meeting (regardless of venue)
OpenCI John Towns
NSF Sharon and Puri
Milestone Review
Reminders
Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )
NAIRR Pilot Annual Meeting
February 19-21 - Arlington VA
Leadership Resource Allocation Committee (LRAC) Meeting
February 24-25 - Austin, TX
ACCESS Allocations Review Committee (AARC) Meeting
March 10 - Virtual Meeting
ACCESS EAB Meeting
March 18 - Rosemont, IL
ACCESS Quarterly Meeting
March 19-20 - Rosemont, IL
CASC Meeting
March 25-27 - Reston, VA
Support RP Meeting
April 1 - Denver, CO
NAIRR AI Workshop
April 2-3 - Denver, CO
RMACC Meeting
May 20-22 - Boulder, CO
Infrastructure Portfolio Expansion Standing Committee Update - John-Paul Navarro (10 mins)
reschedule to next EC agenda
Team Science Presentation Shannon Bradley (10 mins)
Also related to Stephen’s info on how the EC can improve
Perhaps consider that in tandem?
Might be more for EC and its interaction than teams and their interactions
People are going to review
Recommendation: set aside for now and see if it may help what Stephen has identified
Decision needed on Follow Up Item from last year - John Towns (5 mins)
Jira Legacy server System Jira serverId 2b19a5eb-335e-31ed-9427-a9e4284ae7b5 key ATT-12 This is suggesting more than just “What Conference” - this would also include more outreach, talk to a school/class/group, etc.
Since we don’t have an Outreach track anymore - is this feasible now?
15 minutes spread around might not be bad
Are we missing things that we might need to know about - that we would get if we opened this up?
are we at a - you don’t know what you don’t know - point
Reaching to the broader community - is still reaching to people who already know about us
How to find people that don’t know us if we don’t know them?
Page would need described appropriately - and make it understood that we can’t do everything
include why we are asking
we are out here
we have something you might be able to use
a 15 minute presentation over zoom to a smaller group might be advantageous
Provide an intro to NAIRR pilot as well
SAIL meeting, PI meetings, etc.
Quarterly Meeting Agenda (10 mins) Stephen Deems
Recommendations from the planning committee (Aaron W., Tom M., Cindy W.)
https://docs.google.com/spreadsheets/d/1uqE2XHGqa0hdUtMFYpeI0aRe_XnQVLbvcDYZ5ZEL_xk/edit?gid=0#gid=0
There are 11.75 hours of proposed session time, which would fill our 1.5 days
Six topics (below the purple line) were “sent back” to the EC for further consideration:
Three topics seemed to have been worthy of a “PIs” or “EC” meeting since they may not be relevant, or useful time spent, by all attendees
“Project Staffing & Resource Allocation: FTEs, Scope, and Timelines”
“Organizational Chart”
“Functional Units Inter-dependency Mapping Exercise”
“Preparations for Annual Reviews”
The “Report from Previous Quarterly Meeting Evaluation” was recommended to be a separate report-out session that could be hosted over Zoom
Comment - this would be important for full quarterly team to see
Lisa said she could reduce time frame - 60 mins is too much
The “Government Changes and Effects Moving Forward” was a recommendation by the planning team themselves, but ultimately may not be in scope of the meeting
EC Discussion & Recommendations:
need to send out info for planning travel as soon as we can
Next Steps
Meeting Planning team will fit topics to a proposed agenda, once input is received from EC
Supplemental funding has not arrived - we have until next week to cancel with Hotel and March 3rd with the Big 10 Center
would revert to a Zoom / Virtual meeting
Next Week’s EC Meeting (5 mins) - Cancel due to lack of quorum
Conflicts with NAIRR Pilot Annual Meeting
Dave, Shelley, John, Tom traveling
Possibly Sharon and Puri going
Discussion on Compliance with EOs (e.g. DEI WG) (10 mins)
Talk to your SROs - primary suggestion from NSF
NSF website has what guidance they can provide: https://www.nsf.gov/executive-orders
We suspended the DEI committee - should we start looking at the website for changes?
Shannon will review and provide a list
ACO’s website is global and we need input from EC on what we should do
RAC - John will be reviewing Goals and Metrics - #4 is in regard to underrepresented communities
should we skip that goal for now or proceed and get their feedback for now
We are Suspending all activities on ACCESS Wide Goal #4 until we know more about the impact of Executive Orders and are updated by the NSF
Shelley has removed DEI items from their quarterly report - and is reviewing Support’s web pages
U of I SPA has said to wait until their review before doing everything
"That suggests that DEI policies will only be “illegal” if they target protected groups for special treatment, as opposed to removing biases that preclude such groups from competing on a level playing field."
Is under-resourced the same as DEI? Is that a better term?
NSF director says follow executive orders
Quarterly and Annual Meetings To Do Follow Ups
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)Misc Topics:
Puri needs info on what projects related to ACCESS that are classroom projects - Dave will help him get the information
Next EC Meeting: 25th February 2025
Reference:
Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board
Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board