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Attendees:

Present: John Towns, Chuck Pavlovski, Dina Meek, Lavanya Podila, Kim Bruch, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk, Amitava Majumdar

Parking Lot:

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. EC Meeting Debrief

    1. 2025-01-07 ACCESS EC Meeting Agenda & Summary

    2. Shannon will work with Chuck to Label the WGs and SCs tasks so only high level tasks are pulled into the EC Agendas - while still allowing the groups to have granular level tracking that is already in the system

  2. Next IPR Schedule

    ACCESS ACO IPR Schedule October 2024 - December 2024

Milestone

Owner

Status

01/17/2025: Text due in Google Doc by content owners

Content Owners

01/17/2025:  Document Cleanup 

Lavanya

01/21/2025 - 01/22/2025:  John’s first pass

John

01/23/2025 - 01/25/2025: Responses to  edits 

Content Owners

01/27/2025  John’s Final Review and report submission to NSF

John

  1. Review Action Items

ACO To Do Items - full listfiltered to only ACO members

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)

  1. Updates

    1. John Towns

      1. supplement in progress - should be submitted by tomorrow

    2. Chuck P

      1. updated in Jira task review

    3. majumdar

      1. working on finance stuff with UCSD

      2. Evaluations WG updates:

        1. Survey distribution plans:

          1. Staff next Monday, Jan 15; open for 3 weeks

          2. Community survey Wednesday, Jan 15; open for 4 weeks (please provide any comments to the survey EOD)

          3. RP survey Monday, Jan 27; open for 4 weeks (feedback request: https://docs.google.com/document/d/1ZO7At_63TlZAIvK4kr99P589vtAI8SbqdQae4Kte3yQ/edit?usp=sharing, deadline Jan 18

    4. Cindy Wong

      1. 8 out 9 EAB members confirmed - John Towns will follow up with last one

      2. EAB orientation in-progress

      3. Onboarding email to EAB members to be sent before the end of the week

      4. Connect with Dina with updated EAB list and their bios for webpage https://access-ci.org/external-advisory-board-members/

      5. Provided Lavanya feedback on QM menu; but need to give her count for EAB members who will attend

      6. Confirming: only one RAC representative can/should be permitted to attend the in-person

        Cindy: connect with Laura on RAC EAB representatives. Time to bring in new representation?

    5. Lavanya Podila

      1. got the reservation for Big10 - working on hotel reservations

    6. Shannon Bradley

      1. Confluence: Archived Meetings, Created new Lessons Learned tracker for Q4

      2. Sent out reminders for Risk Register Review and entering info in Engagement Tracker

      3. Working on Quarterly Report

      4. Working on On-Boarding information

        1. Who should I work with to get this information:

          1. 2 - ACO Team Overview Powerpoint Handout

          2. To Do 1 - Create Power Points for Every Team/Track

        2. What WBS am I using for this?

          1. 4 - How Your Job Supports ACCESS

          2. To Do 2 - Introduction Sheets of Job Descriptions and How they Cross References to the Appropriate WBSs

    7. Dina Meek

      1. Newsletters will both go out the week of January 6, rather than their normal schedule due to holidays

    8. Kimberly Bruch

Next Meeting: 8th January 2025

Reference

ACO Weekly Updates

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit#gid=0