Page Comparison

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer (v)

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

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Decisions made during the meeting:

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Agenda/Notes

1. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 2024-11-12 ACCESS EC Meeting Agenda & Summary

   2. no updates
      

2. Planning for ACCESS Quarterly Meeting (virtual)

   1. Next week - December 9 and 10, 2024

   2. Review planned agenda: Dec 2024 (Virtual) ACCESS Quarterly Meeting

      1. https://docs.google.com/spreadsheets/d/1ouuGfEwq4Pan1kW3iBIlzJ3xWBaTBAPDr-CrsIpHozE/edit?gid=0#gid=0

   3. Should we only spend 1 day on this meeting? (we may not have content)

   4. Possibly extend the EC meeting next week to address some of these item and take them off the agenda - 1 1/2 hours

      1. need to uncancel next week’s meeting and add 30 mins

   5. Teams are not ready to do presentations

   6. We do need to get working group updates - we should not lose track of this

   7. Added to lessons learned: ACCESS Lessons Learned on Decisions Made: Oct - Dec 2024Oct - Dec 2024

   8. Joe follow up and see if there is an interest in holding “what are people developing?” - all staff

   9. Send out communication to all staff about changes - Lavanya will draft and send to EC to approve

   10. John will determine if NSF needs to attend
       

3. EAB nominations

   1. EAB nominations closed on Wed, 11/27

      1. Total submissions: 66

         1. 54 self nominations

         2. 12 nominated someone else, and 5 out of the 12 submitted their nomination

      2. reviewed process for decisions
         

4. Supplements Discussion John Towns

   1. see email from Nov 26 and 27

   2. Draft text for Supplemental requests: Quarterly Meetings Support Supplement - DRAFT

   3. Open items for discussion. In the past annual costs included:

      1. Jira licenses: $15,000 paid from XSEDE ICR - (Jira and Confluence - not ticketing)

         1. how many do we have? some groups have a large number of licenses and there has not been a conversation to see if they need that many

         2. yes - but make sure we have right number

      2. Google Workspace licenses: $41,040 paid from unspent ACO salary

         1. yes - but make sure we have right number

      3. SC Booth: $52,000 paid for form unspent ACO salary

         1. we should discuss if we really should do this next year

         2. what is the goal of the booth and what are the metrics to measure if we are meeting the goal

         3. Could we have Dina do an SC24 recap and see if it was valuable?

            1. have Dina come talk to EC

      4. PEARC Booth: $10,500 paid from XSEDE ICR – Allocations will cover PEARC25

      5. Other events: ~$10,000 paid from unspent ACO salary

         1. this includes events like Tapia and Grace Hopper at which we have had a presence

         2. We will need to be specific about what events we plan to attend

         3. putting in a placeholder like Tapia is not best since we have already said that it was not a useful place to have a booth

         4. write text including a list we will narrow down later

            1. Shelley will ask Ag for recommendations

      6. DEI WG - looking at needing a scanning license for reviewing text and webpages

         1. $378 per license - could do just 1 license or licenses for each team

         2. there are free options - could look to find a couple

            1. https://www.wholewhale.com/inclusivity-about/

               1. how to use: https://www.slideshare.net/slideshow/inclusivity-tool-summary/252033045

            2. https://gender-decoder.katmatfield.com/

      7. Should ACCESS be paying for RP Forum Chair (Jeremy right now) to come to in person quarterly meetings? yes - include travel in ACO budget

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