2024-08-20 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Tom Gulbransen, Sharon Geva

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 2024-08-13 ACCESS EC Meeting Agenda & Summary

2. EC Program Milestones John Towns (5 mins)

   1. Could we discuss putting a person’s name in the Assignee field?

3. EC Meeting To Dos:

   1. We will need to discuss who to assign Shawn’s tasks to.

4. Quarterly Meeting Planning Stephen Deems Lavanya Podila (10-15 mins)

   1. First Draft of Agenda

      1. Notes from the Meeting Planning Committee:

         1. Still have one or two slots to fill (Day 2)

            1. Additional topics are listed at the bottom of the sheet

         2. There are a lot of “Share Information” session types

            1. More “Brainstorming” / Working sessions would be valuable

         3. A fair number of topics aren’t forward-looking (feedback received through surveys)

   2. Next Steps

      1. Seeking additional input/suggestions from EC

      2. Meeting with Lisa to talk about goals for the in-person meeting.

      3. Planning to send a follow-up survey to staff to rate interest/priority of sessions
         

5. “ACCESS Resources” Progress Stephen Deems (5-10 mins)

   1. Catalog

      1. Matt Yoder has reached out to participating teams for feedback on draft work plans (see last week’s agenda) but hasn’t gotten traction.

         1. Going to call a meeting to discuss next steps.

   2. Software Discovery

      1. Support + Operations engaged with the RP Forum last Thursday to discuss the need for this tool and how to best format, vet, and trim the modules presented in a way that’s digestible by our audiences.

   3. Resource Selector

      1. Planning to feature Support’s chatbot (upon release) and add helpful data to the Catalog to assist in selecting a platform

         1. Will also have interplay with Allocations' Innovative Pilots (below)
            

6. Informational Items (10 mins)

   1. RP Forum Jeremy Fischer

   2. Allocations Stephen Deems

      1. Profiles WG Progress

         1. When users (with incomplete profile information) are being added to an active allocation, they now receive a notification to complete their profile.

         2. Folks who are already on active allocations/resources will receive (weekly) email notifications to complete their profile.

      2. Innovative Pilots Update

         

         Innovative Pilot for Campus/Institutional “On-Ramps” is moving along. Testing of embedding the app in other sites is underway. The team is working to refine language (e.g. “HPC”, “Cyberinfrastructure”) that will accompany the tool. Meetings are being scheduled with parters (proposal) to present initial designs, glean final feedback before beta launch.
         

         

      3. Tapia Conference (September 18-20)

         1. Have information related to your work that you’d like to disseminate to attendees? Talk to the Comms group about developing a handout.

            1. Will have a handout for the STEP program (thanks Leslie) and Getting an ACCESS Allocation.

   3. MATCH Shelley Knuth/Alana

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

   6. OpenCI John Towns

Misc Topics:

Next EC Meeting: 27th August 2024

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board