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Tuesday, December 5, 2023 EAB Meeting: 2023-12-05 ACCESS EAB Meeting Agenda & Summary

Meeting Materials

  • Google Folder: (coming soon)

Date: Wednesday, December 6, 2023
Time: 7:30 am - 4:00 pm (Pacific Time)

Location

Meeting in-person

Remote Zoom Coordinates

Participants

  • Executive Council (EC)

    • Allocations: Stephen Deems (PI) and Dave Hart (Co-PI)

    • Support: Shelley Knuth (PI) and Alana Romanella (Co-PI) - REMOTE

    • Operations: Tim Boerner (PI) - REMOTE and Leslie Froeshl (Co-PI)

    • Metrics: Tom Furlani (PI) - REMOTE and Joe White (Co-PI)

    • ACO: Shawn Strande (Co-PI) and John Towns (PI)

  • NSF: Sharon Geva and Tom Gulbransen

Agenda Overview

Google document to agenda with full descriptions of each topic.
Agenda is subject to slight changes.

Time (Pacific)

Topic

7:30 am - 8:00am

Breakfast

8:00 am - 8:20 am

Opening and Agenda Review; NSF Remarks
Facilitator: John Towns

8:20 am - 8:45 am

EAB Debrief
Facilitator: Shawn Strande

8:45 am - 9:45 am

Collaborative Efforts and Allocated FTE
Facilitator: John Towns

9:45 am - 10:00 am

Break

10:00 am - 10:30am

Empowering ACCESS staff to represent ACCESS
Facilitator: Dave Hart

10:30 am - 11:15 am

ACCESS Communications: Additional Inputs and Refinements
Facilitator: Stephen Deems

11:15 am - 12:15 pm

Lunch

12:15 pm - 1:00 pm

How difficult is it to ACCESS?
Facilitator: Stephen Deems

1:00 pm - 2:00 pm

Pursuing Our ACCESS-wide Goals
Facilitator: Dave Hart

2:00 pm - 2:15 pm

Break

2:15 pm - 3:30 pm

Plus/Delta Discussion RE: the ACCESS program operation
Facilitator: Stephen Deems/ Dave Hart

3:30 pm - 4:00 pm

Opportunities for Growth
Facilitator: John Towns

4:00 pm

General Q&A and Closing

Logistics

Hotel

  • La Jolla Shores Hotel: 8110 Camino Del Oro La Jolla, California, 92037

    • Room Rate: $239/night (plus occupancy tax and $25 resort fee)

  • Book your stay today – please contact the Reservations Team at 866-976-6659 to make reservations and mention “UCSD ACCESS Leadership Meeting” when booking.

    • A 48-hour cancellation policy is enforced. 

    • The rates are available two nights on either end of the dates above, as well, subject to Hotel availability.

    • Hours of operation: 7am-6:30pm Monday-Friday, and from 8am-5:30pm Saturday/Sunday, PST.

    • Be sure to have your credit card ready when booking to hold your reservation.

  • The reservation deadline is Friday, November 3, 2023

Transportation

  1. Courtesy Hotel Shuttle: The La Jolla Shores Hotel offers a 7-passenger courtesy shuttle service (silver minivan with the hotel logo on the side). If you wish utilize the shuttle, please meet in the front of the hotel in the loading zone at the schedule times listed below.

Tuesday, December 5

La Jolla Shores Hotel to SDSC

SDSC to La Jolla Shores Hotel

7:00am departing to SDSC

4:00pm pick up from SDSC

7:20am departing to SDSC

4:30pm pick up from SDSC

7:40am departing to SDSC

Wednesday, December 6

La Jolla Shores Hotel to SDSC

SDSC to La Jolla Shores Hotel

7:00am departing to SDSC

4:00pm pick up from SDSC

7:20am departing to SDSC

4:30pm pick up from SDSC

  1. Rideshare services are also an option if you wish to use this method. If you use Lyft or Uber, enter the “San Diego Supercomputer Center” as the destination.

For any logistical questions, please contact Cindy Wong (cmw007@ucsd.edu).

If there are questions or concerns with regards to this page or meeting, please contact Cindy Wong (cmw007@ucsd.edu) or Lavanya Podila (lpodila2@illinois.edu)

Actions

ACCESS Program Quarterly Meeting Action Items and Decision Recording

Conflicts

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