2024-02-06 ACCESS EC Meeting Agenda & Summary

1. RP Forum Bylaws Vote Jeremy Fischer (20 mins)

   1. https://drive.google.com/file/d/1s1jfE3CzI46y2tE6ZbS89HM6Tc5xQ7_8/view
      

2. Approval of summaries from prior EC meeting John Towns (5 mins)

   1. 30th January 2024 EC Meeting (approved)
      

3. Program Milestone Check John Towns (5 mins)

   1. No changes needed
      

4. ACCESS Quarterly meeting agenda - February 2023 Shawn Strande (10 mins)

   1. Discuss proposed agenda. https://docs.google.com/spreadsheets/d/17UTopbbNSgl-3tn95eLBw6TR4IsPBqcgFHf6uW8HXfE/edit#gid=1094408448

   2. Revise agenda to half day on Day 2 (Thursday)

   3. Do not need to have the personas topic

   4. We can keep the EAB session

   5. Some other topics can be incorporated as parallel sessions

   6. EC agrees with the list of topics
      

5. ACCESS Quarterly Meetings John Towns (5 mins)

   1. Buffalo or Pittsburgh - location for Sept 2024?

      1. Waiting for Tom Furlani to receive a proposal about hotel, meals, meeting rooms etc

   2. Dates for the next virtual quarterly meeting

      1. Dates confirmed: 3rd and 4th June

      2. Lavanya to send a calendar hold to all ACCESS Staff
         

6. ACCESS Infrastructure Portfolio Expansion Standing Committee proposed charter Leslie Froeschl (5 mins)

   1. https://docs.google.com/document/d/1lG-pOih4FK0iE2c0NNBIeWNTybBEfBlKxc_EsLiJIbs/

   2. Leslie to make changes to the document based on EC feedback and email to the EC for approval.
      

7. CB&E transition Shawn Strande (5 mins)

   1. We are not reviewing the CB&E plan, but need a brief discussion on the topic to get everyone on the same page about near term impacts and transitions.
      

8. Metrics reporting period for annual reports David Hart

   1. Calendar Year is what would be tidy/easy to produce.

      1. January 1 - December 31, 2023

         1. Tom - yes (in concept)

   2. Or other?

      1. April 1, 2023 - March 31, 2024 or Other?
         
         

9. Informational Items (10 mins)

   1. Allocations Laura Herriott (Stephen/Dave will be unable to attend due to conflicts)

      1. Question regarding ACCESS PEARC24 Plans

         1. BOF? Workshop? Are we thinking of anything here?

      2. Allocations Notifications

         1. These notifications go out to folks who request allocations.

         2. Please provide input on how we can better highlight specific areas of interest for each ACCESS team.

         3. Open question: Should we discuss a broader notifications strategy?

            1. e.g. after someone creates an account?

   2. MATCH Shelley Knuth - Engines project; we are actively going through feedback forum info, looking at our goals.

   3. CONECT Tim Boerner

   4. MMS Tom Furlani

   5. OpenCI John Towns

      1. Eval group survey preparation Shawn Strande
         

Misc Topics:

1. Tapia Conference—Sep. 18-20, 2024—San Diego

   1. Should ACCESS be a supporter? staff a table?