2023-12-05 ACCESS EAB Meeting Agenda & Summary

Meeting Materials

Date: Tuesday, December 5, 2023
Time: 7:30 am - 4:00 pm (Pacific Time)

San Diego Supercomputer Center, UC San Diego
- Room: SDSC Synthesis Center (updated on 11/28/23 - look for signage)
- Address: 9836 Hopkins Drive, La Jolla, CA 92093

https://ucsd.zoom.us/j/96246879935?pwd=cWVNdHAvZlZBSCtLM3ZRZkhwTzZGUT09
- Meeting ID: 962 4687 9935
- Password: 614037
“Waiting Room” feature will be enabled. Meeting room will start at ~7:45 am PT

External Advisory Board: Dana Brunson, Roy Chartier, Yanni Chen, Jing Gao, William Lai (RAC) , ~~Bronson Messer II~~, ~~Tabitha Samuel~~, Olga Scrivner, Eva Siegmann (RP Forum Chair), Robert Sinkovits, Jorge Vinals (Remote), and Jason Williams (RAC)
Executive Council (EC)
- Allocations: Stephen Deems (PI) and Dave Hart (Co-PI)
- Support: Shelley Knuth (PI) and Alana Romanella (Co-PI) - REMOTE
- Operations: Tim Boerner (PI) - REMOTE and Leslie Froeshl (Co-PI)
- Metrics: Tom Furlani (PI) - REMOTE and Joe White (Co-PI)
- ACO: Shawn Stande (Co-PI) and John Towns (PI)
NSF: Sharon Geva and Tom Gulbransen

Google document to agenda with full descriptions of each topic (coming soon)
Agenda is subject to slight changes.

Time (Pacific)	Topic
7:30 am - 8:00am	Breakfast
8:00 am - 8:10 am	Welcome
8:10 am - 8:40 am	EAB Business Facilitator: Shawn Strande, ACO Co-PI
8:40 am - 9:00 am	ACCESS 101 Facilitator: John Towns, ACO PI
9:00 am - 10:00 am	Outreach and Community Building Facilitator: John Towns, ACO PI
10:00 am - 10:15 am	Break
10:15 am - 11:15 am	Diversity, Equity, and Inclusion Facilitator: Stephen Deems, Allocations PI
11:15 am - 12:15 pm	Lunch
	Breakout Sessions
12:15 pm - 1:15 pm	EAB Breakout with ACO Location: SDSC Synthesis Center	EC focus group with External Evaluator Location: SDSC Room E-145
1:15 pm - 1:30 pm	Break
1:30 pm - 2:30 pm	User Engagement and Support Facilitator: Shelley Knuth, Support PI
2:30 pm - 3:15 pm	Evaluation Facilitator: Dave Hart, Allocations Co-PI
3:15 pm - 4:00 pm	General Q&A and Closing

La Jolla Shores Hotel: 8110 Camino Del Oro La Jolla, California, 92037
- Room Rate: $239/night (plus occupancy tax and $25 resort fee)

Courtesy Hotel Shuttle: The La Jolla Shores Hotel offers a 7-passenger courtesy shuttle service (silver minivan with the hotel logo on the side). If you wish utilize the shuttle, please meet in the front of the hotel in the loading zone at the schedule times listed below.

Tuesday, December 5

Wednesday, December 6

La Jolla Shores Hotel to SDSC	SDSC to La Jolla Shores Hotel
7:00am departing to SDSC	4:30pm pick up from SDSC
7:20am departing to SDSC	5:00pm pick up from SDSC

Rideshare services are also an option if you wish to use this method. If you use Lyft or Uber, enter the “San Diego Supercomputer Center” as the destination.

For any logistical questions, please contact Cindy Wong (cmw007@ucsd.edu).

If there are questions or concerns with regards to this page or meeting, please contact Cindy Wong (cmw007@ucsd.edu)