Attendees:
John TownsDina Meek
Tom Gulbransen
Lavanya Podila
Jay Alameda
Shawn Strande
Cindy Wong
Sharon Geva
Kim Mann Bruch
Shannon Bradley
Decisions made during the meeting:
Use Decision Macro
Agenda/Notes
Updates from NSF (5 minutes)
Received quarterly reports, he's making a pass through it and made some comments and sent to John
NeurIPS
John to submit a supplemental funding request with SPA with a justification
Once that is complete and we have it approved by SPA, Lavanya to submit an RTP
Tom suggests we should target the Bronze tier
But it doesn’t offer a monitor,
Lavanya to figure out the costs for a monitor and any costs related to electricity
Draft agenda for mid-year review
Generally speaking Tom agrees to keep it targeted, and focused narrowly as possible
Section 2 and Section 3 are good, cover successes from top to bottom as the topics were raised by the reviewers.
Instead of having a separate section towards the end, what if we have a “more to come” after each topic.
Basically remove section 4
In the eval working group, the reviewers acknowledge Lisa's work and the feedback gathered.
One of the upcoming reviewers said, how the ACO is asking for feedback? Is the ACO asking for feedback from the teams, EAB etc. This will be a potential question during the upcoming review.
The reviewers will ask questions as we go, so basically they can close out topics.
Lunch is a little early, maybe after Session 3. Break at 11:30 pm and then Lunch at 1:00 pm
At the beginning, take a couple minutes to note the nature of ACO's role, enable and facilitate
If you think there's a different sequence in which to present, then take the liberty to change the sequence.
There will be some people from the prior panel and some new people.
If we run out of time, we will continue the conversations and then address the questions asynchronously, (if necessary)
ACO to revise the agenda outline as per the feedback received
What have we heard from stakeholders? (5 minutes)
RAC meeting will be happening soon
Shawn will be representing the ACO
Area updates (10+ minutes)
ACO
Will participate in today’s RAC meeting
Preparing for mid-year review
Evaluation
Eval WG met last week. Deep discussion about winnowing down the program wide metrics. Clear steps ahead.
Communications;
Continued work on SC23
Comms plan management
Finalizing Highlights book for print
Finalizing details for ACCESS the Experts
Working with Stephen Deems on adjusting our Comms plan to be more WG-focused
Community Engagement;
Planning events beyond SC23
Coordinating tracking of contacts from each event
Project Office;
EAB
Parking Lot
item
item
Next Meeting: 30th October 2023
Action Tracker:
Use Action Item Macro to track assigned To Do Items - check the box when it is complete
Format:
Reference