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Logistics

Dates: 

Monday, June 3 from 9:00 am - 5:00 pm CT

Tuesday, June 4 from 9:00 am - 5:00 pm CT

Location:  Remote Sessions only

Attendees: This meeting is open to all ACCESS staff to attend

Zoom coordinates were sent by Outlook meeting invitation and also, linked in the agenda below.

Preparation

  • Attendees not familiar with Zoom, please contact Lavanya Podila or Cindy Wong to setup a applications setup and testing, prior to the quarterly meeting.

  • You may only connect with an external microphone (puck, headset, microphone and speaker combo, earbuds etc.). Internal laptop microphones are discouraged, as they cause echo during calls and at times disable the call entirely. You may be asked to leave the web version if you join via an internal microphone; you may instead join via a telephone or cell phone. Please make arrangements to ensure you have an external microphone.

  • Contact Lavanya Podila with questions.

  • All requested agenda topics can be seen https://docs.google.com/spreadsheets/d/1KdX-kQnnl7tdudbr6q3UaMs1uV7Q5_eNFXhIFI4wUlU/edit#gid=0


Agenda

Monday, June 3rd

Zoom Coordinates

Time (CDT)
Session
Description
Type
Lead/Facilitator
Note taker
9:00 - 9:10
Welcome
Review agenda and welcome
Plenary
PIs, NSF
N/A
9:10 - 9:30
NSF Review recap
2-3 takeaways per Service Team/PI
Plenary
PIs
TBD
9:30 - 10:30
Infrastructure Portfolio Expansion
Share re-invisioned integration roadmap and badging design, 2) discuss infrastructure expansion opportunities and priorities
Plenary
JP Navarro, Joe White
Shannon Bradley
Meeting Notes
10:30 - 11:30
Evaluation
Summary and discussion of Eval SC recommendations and follow-up actions
Plenary
Dave Hart, Eval Team
Shawn Strande
Meeting Notes
11:30 - 11:45
Break

11:45 - 12:45
What's Everyone Developing?
A follow-up to the March session. Progress on initiatives that may have impacts on other teams. New items on the radar for the next ~3-6 months.
Plenary
Dave Hart, Rob Light
Stephen Deems
Meeting Notes
12:45 - 1:45
Lunch

1:45 - 2:45
Embedding data from XDMoD
A brainstorming session around which web pages would benefit from embedded data from XDMoD and how to do it.
Plenary
Aaron Weeden
Ryan Rathsam
Meeting Notes
2:45 - 3:00
Break

3:00 - 4:30
Allyship Workshop
https://www.colorado.edu/hr/learning-development/professional-development-human-resources/allyship-advancing-diversity-and
Parallel Workshop; for those not attending, time can be used for ad hoc parallel sessions
Clara Smith, CU Boulder
Shannon Bradley
Meeting Notes
Tuesday, June 4th

Zoom Coordinates

Time (CDT)
Session
Description
Type
Lead/Facilitator
Note taker
9:00 - 9:15
Welcome
Day 1 recap; Day 2 agenda
Plenary
PIs
N/A
9:15 - 10:15
A Vision for "The ACCESS Resource Catalog"
ACCESS has many types of "Resources" (e.g. CPU, GPU, Storage, Training, OnDemand, Software...) and they're the main item of interest for our personas. This session would present mockups and design ideas for how ACCESS could centrally advertise the diverse resources available.
Plenary
Matt Yoder
Stephen Deems
Meeting Notes
10:15 - 11:15
Resource Selector
Progress and plans for harmonizing Resource Selector efforts
Plenary
Dave Hart
Stephen Deems
Meeting Notes
11:15 - 11:30
Break

11:30 - 12:15
A Vision for "The ACCESS Awards"
A brainstorming session around the notion of recognizing the research & education taking place on ACCESS resources (geared around our personas/stakeholders) as well as ACCESS Staff Members
Parallel A
Stephen Deems, et al
TBD
Meeting Notes
11:30 - 12:15
ACCESS Onboarding/Off-Boarding
Brainstorm ACCESS onboarding process and documents/information that describes the program (org chart, who to go to for what, new members section in newsletter, etc.); useful for new and existing staff, as well as new awardees and community collaborators.
Parallel B
Shannon Bradley
TBD
Meeting Notes
11:30 - 12:15
ACCESS In-boarding: existing staff members
This is a brainstorming session that aims to identify areas for improvement in how we support existing ACCESS staff in finding information they need to be effective in their role, and making use of and improving the tools and processes we have..
Parallel C
Shawn Strande
TBD
Meeting Notes
12:15 - 1:15
Break for lunch

1:15 - 2:45
Website
Website feedback, Personas, and next steps
This session will include breakout rooms for brainstorming.
Plenary
Dina Meek, Web Presence WG
Stephen Deems
Meeting Notes
2:45 - 3:30
DEI Working Group
Closed working session for DEI Working Group
Parallel
Leslie Froeschl, DEI Working Group
Shannon Bradley
2:45 - 3:30
Ad hoc Parallel Session(s)

Parallel
N/A

3:30 - 3:45
Break

3:45 - 4:30
Open Mic
Open discussion; 3 minute lightning topics; etc.
Plenary
Open Mic signup sheet

4:30
Wrap-up

Plenary
John Towns

References

  1. Link for ACCESS Program Wide Shared Drive

  2. Link to the meeting notes: June 2024 ACCESS Qtrly Meeting Notes

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