2024-11-12 ACCESS EC Meeting Agenda & Summary

Attendees:

• RAMPS: Stephen Deems (v), Dave Hart

• MATCH: Shelley Knuth (v), Alana Romanella

• CONECT: Tim Boerner (v), Leslie Froeschl

• MMS: Tom Furlani (v), Joe White

• RP: Jeremy Fischer

• EAB: Chuck Pavlovski

• OpenCI: John Towns (v), Amit Majumdar , Lavanya Podila, Lisa Kaczmarczyk, Shannon Bradley

• NSF: Sharon Geva, Puri Bangalore

• Guest Speaker:

(v) indicates a voting member

Decisions made during the meeting:

Agenda/Notes

1. Approval of summaries from prior EC meeting @John Towns (5 mins)

   1. 2024-11-05 ACCESS EC Meeting Agenda & Summary

   2. No corrections or updates
      
      

2. Discuss Summarized Results from Panel Review - @John Towns

   1. Summary was sent via email to EC members (in September)

   2. Sharon and Puri joining late so EC can review
      
      

3. ACCESS Ticketing System Standing Committee Draft Charter @Tim Boerner

   1. vote

   2. Research Advisory Board - had a question - who is responsible for the ticketing system - lack of clarification for the researchers

   3. Updating System - is Operations - User experience Operations gets other input / concerns - Support does own triaging

   4. Standing Committee should answer this in context with this

   5. No Co-Chair listed - perhaps this should be someone from RP Forum - committee will decide

      1. RP - Jeremy will attend first couple meetings - and he has suggested some names for ongoing attendance

      2. ACO - no one picked yet - will discuss in ACO meeting tomorrow
         
         

4. Host Sites for 2025 Quarterly Meetings @Lavanya Podila (15 mins)

   1. Need money - will be submitting soon - Sharon says: take into account we are applying for 2 meetings

   2. How any people should we plan on for each track? Is that up to them? Goal is to have interaction across many topics in person - at least PI, Co-PI and leads + people who are interested in the topics

   3. Do look at travel spent/how much spent because that question was already raised? Don’t we have enough funds that we have not already spent? Don’t we have funds left over and not spent due to COVID? Other tracks did do that - only ACO had to ask for a supplement so far - quarterly meetings were not part of the original budget so we never had monies for this

   4. Looking at April in person along with a Face to Face EAB meeting

      1. Amit will ask about maybe San Diego

      2. John will think about Chicago/Big 10 Center

      3. more people would mean this should be at a Hub - institutions could host as long as it is not hard for the EAB

      4. Shelley has an AI workshop - should be last week of March/First week of April - in Denver, this coincides with CASK - hoping a lot of RPs could attend

      5. Meeting should be: AI workshop 1.5 days - RP workshop 1 day - possibly put this right in with this?

      6. Looking at the Weston because there is so much interest (400 people have at least expressed interest) - is not decided yet for sure

      7. Need to consider reviews as well - we like to have meeting before reviews

      8. might be hard to do in conjunction - meeting is 2.5 days - we might run out of days

      9. Shelley - should have a date/time before Thanksgiving

   5. Other would be August/September

      1. Maybe Buffalo?
         
         

5. EC Program Milestones @John Towns (5 mins)

4. Meeting To Do Follow Up

June Meeting to Do follow up: From June Notes: June 2024 (Virtual) ACCESS Quarterly Meeting - look at the sub pages

5. Informational Items (10 mins)

   1. RP Forum @Jeremy Fischer

      1. Meeting was canceled last week. Next meeting will be Dec 4th due to Thanksgiving holiday

      2. Process for RP Forum chair nominations will begin with the next meeting with elections in January

   2. Allocations Stephen Deems

      1. Ken Hackworth / Brandon Pusateri / Jillian Lehosky are detecting a number of allocation requests from fake individuals. Working with cybersecurity to lock out these accounts as they’re detected.

      2. Resource Catalog has gone out for input from Resource Providers, as well as a checklist for the information we need on their resources

         1. Link to the Beta catalog: ACCESS Resource Catalog Development Prototype

         2. Link to the checklist: https://docs.google.com/document/d/18ld6jkZFCZfe8oxnJG5cLsPyVUmW-CmLYTEghKkPUz0/edit?tab=t.0#heading=h.toz9p11d95mp

         3. Note:

            1. RPs will update their data through a single interface -> CIDeR (Operations)

            2. Data is live (not placeholder data)

               1. Queue metrics are provided by the Metrics team

               2. Project data is provided by the Allocations team

               3. Software data is provided by the Operations/Support team collaboration

            3. Other types of resources (e.g. MATCHPlus, SGCI, etc.) will be added later on

               1. Right now it's all compute and storage

   3. MATCH Shelley Knuth/Alana

   4. CONECT Tim Boerner/Leslie

   5. MMS Tom Furlani

   6. EAB @Chuck P

      1. Nominations status as of 12 November

         1. 39 total valid nominations

         2. 33 self, 6 non-self

         3. all non-self nomination candidates have been notified and asked to submit information if interested

      2. Confirmed all current members terms end Jan 31, 2025

         1. To renew, they will need to self-nominate
            
            

   7. OpenCI John Towns

      1. https://access-ci.atlassian.net/browse/ATT-153

         1. Allocations just added a bunch.

         2. Please just send to John

      2. Challenges in costs to participate in events.

   8. NSF Sharon and Puri

      1. There is a precedent for having NSF Webinars - hosted for ACCESS

         1. to help raise awareness about ACCESS

         2. Please do keep following up on questions

         3. How to reach out to new users who are not ACCESS users - would be part of this follow up

            1. shouldn’t NSF program officers send out emails with info on the webinar - this would be nice

         4. Look at next year
            
            

Misc Topics:

Next EC Meeting: 26th November 2024

19th November 2024 (Canceled due to SC)

Reference:

Risk Register: https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request: https://access-ci.atlassian.net/jira/core/projects/PCR/board