/
2026-07-21 - ACCESS EC Meeting Agenda & Summary

2026-07-21 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Dave Hudak

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • Jul 28, 2026 meeting cancelled due to PEARC

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

 

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - (5 mins) acepted

    1. Last Meeting Notes: 2026-07-14 - ACCESS EC Meeting Agenda & Summary

    2.  

  2. Informational Items

    1. Link to ACCESS swag shop - https://dixon-graphics.com/access-ci/shop/home

  3. Allocations - @Bruno Abreu / @Tolbert, Nathan L

    1. Targeting end of the month to roll out production of the new allocations framework for international users

  4. Support - @Shelley Knuth /Alana/Dave

  5. Operations Tim/Leslie

    1.  

  6. Metrics @Tom Furlani @Joseph White

    1.  

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

  8. EAB @Chuck P

    1. no report

  9. ACO @John Towns

    1. Tom Maiden and Aaron Wheeden have agreed to be on the Agenda Planning Committee for the Fall Staff Meeting - do you know of anyone else who would like to participate?

  10. NSF - Sharon and Ed

    1.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - Need to schedule interim meetings with each SC/WG to interact with the EC

      1. Comms and Web are already scheduled for Q3 2026

      2. The other 5 SC/WGs will be contacted shortly

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. no report

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. no report

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture Working Group

      1. no report

  12. Milestone Review: (Link Below) - please review some of these (especially the Upcoming ones)

    image-20260721-135753.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260616-135751.png

     

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Discussion - EC Charter changes for Facilitator - Chuck will bring to John and see if he has suggested verbiage

    1. Rotating chairs was entered into as a 1-year experiment: 2024-12-10 ACCESS EC Meeting Agenda & Summary

      1. The charter was never updated to account for the rotation: Charter of the ACCESS Executive Council

        1. Current verbiage:

          1. Executive Council Facilitation

            Executive Council meetings will be facilitated by the ACO EC Facilitator(the ACO PI). They will be supported by the ACO Project Manager. The primary role of the EC Facilitator is to ensure that the topics on the previously agreed upon agenda are addressed during the meeting and that there is ample time for all EC members to participate. Additional responsibilities include:

            The External Advisory Board (EAB) Facilitator will fulfill the obligations of the EC Facilitator should the ACO PI be unavailable to fulfill the role.

            • liaise with ACO staff on distribution of EC information prior to meetings,

            • timely distribution and approval of EC meeting minutes.

      2. The rotating chair is optional & is expected to drive program-wide goals not just facilitate the meetings: 2025-12-02 - ACCESS EC Meeting Agenda & Summary

      3. place on agenda for 2 weeks from now

    2. Suggested Verbiage

  2. Status of each teams draft PY6 plan

    1. ACO sent an email to Sharon - do we need to provide any budgetary information?

      1. Sharon - would appreciate ballpark info broken down by areas so they can get a feeling for what we are thinking as an estimate for the budget for the supplement

        1. suggest including F&A in it as well so they can tell if it is included

      2. Operations will be reviewing theirs with Sharon tomorrow

      3. Allocations - their PI just got back - will be working on that soon

  3. https://www.nsf.gov/funding/information/dcl-prohibition-collaborations-entities-us-prohibited-party - ready for Oct 1, 2026(FY '27) - will impact ACCESS

    1. short discussion

    2. Further defining what we are already doing with the changes we have put in place

  4. Tim’s team got a question about ACCESS blueprint factories and they were not sure what it was in connection to

    1. should be connected to Science Gateways

    2. Tim will follow up with the person who asked the question

Next Meeting: Aug 4, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board