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2026-07-14 - ACCESS EC Meeting Agenda & Summary

2026-07-14 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Dave Hudak, Layla Freeborn filling in for Shelley

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • Jul 28, 2026 meeting cancelled due to PEARC

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1. Accepted Eric Adams as new EC Facilitator

 

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - (5 mins) acepted

    1. Last Meeting Notes: 2026-07-07 - ACCESS EC Meeting Agenda & Summary

    2.  

  2. Informational Items

    1. Link to ACCESS swag shop - https://dixon-graphics.com/access-ci/shop/home

  3. Allocations - @Bruno Abreu / @Tolbert, Nathan L

    1.  

  4. Support - @Shelley Knuth /Alana/Dave

  5. Operations Tim/Leslie

    1.  

  6. Metrics @Tom Furlani @Joseph White

    1.  

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

  8. EAB @Chuck P

    1. no report

  9. ACO @John Towns

    1.  

  10. NSF - Sharon and Ed

    1.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - Need to schedule interim meetings with each SC/WG to interact with the EC

      1. NOTE - Scheduling for reports/interactions in Q3 2026 starting now

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. no report

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. no report

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture Working Group

      1. no report

  12. Milestone Review: (Link Below) - please review some of these (especially the Upcoming ones) - will we really be working on them during PY5?

    image-20260714-145550.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260616-135751.png

     

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Discussion - Next EC Chair for July - December

    1. Vote: Eric has volunteered

      1. Approved

    2. Discussion - person needs interest and drive and have time outside the meeting to formulate the direction as well as being able to lead the meeting

    3. Reference Notes

      1. Rotating chairs was entered into as a 1-year experiment: 2024-12-10 ACCESS EC Meeting Agenda & Summary

      2. The charter was never updated to account for the rotation: Charter of the ACCESS Executive Council

        1. Current verbiage:

          1. Executive Council Facilitation

            Executive Council meetings will be facilitated by the ACO EC Facilitator(the ACO PI). They will be supported by the ACO Project Manager. The primary role of the EC Facilitator is to ensure that the topics on the previously agreed upon agenda are addressed during the meeting and that there is ample time for all EC members to participate. Additional responsibilities include:

            The External Advisory Board (EAB) Facilitator will fulfill the obligations of the EC Facilitator should the ACO PI be unavailable to fulfill the role.

            • liaise with ACO staff on distribution of EC information prior to meetings,

            • timely distribution and approval of EC meeting minutes.

      3. The rotating chair is optional & is expected to drive program-wide goals not just facilitate the meetings: 2025-12-02 - ACCESS EC Meeting Agenda & Summary

      4. Need text from the ACO - Chuck will bring to John and see if he has

  2. Status of PY6 supplemental funding requests for each team

    1. Ops - has a list ready to go for the next meeting with Sharon

    2. ACO - has presented plan to Sharon

    3. Nathan - gets their PI back next week and will get it to Sharon soon

    4. Tom - Sharon probably needs these as soon as we can

  3. Standing Committee Reports

    1. none

    2. will be scheduling back into the agendas in the next couple weeks

  4. Sharon -

    1. This came out last week from NSF - https://www.nsf.gov/funding/information/dcl-prohibition-collaborations-entities-us-prohibited-party - ready for Oct 1, 2026(FY '27) - will impact ACCESS

    2. be aware of this

    3. Our Universities and RPs will have actions they will need to execute - let your institutions interpret it

    4. Eric suggests everyone should read this and come back ready next week for a short discussion

Next Meeting: Jul 21, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board