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2026-07-13 - NSF ACO Meeting Agenda & Summary

2026-07-13 - NSF ACO Meeting Agenda & Summary

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meek, Kim Mann Bruch, Cindy Wong, Misha Shah, Sharon Geva, Ed Walker, Shannon Bradley

AI Transcribing is not allowed for this meeting due to NSF participation and their directives

Moved this meeting to an every other week cadence effective Jan 28, 2026

 

Parking Lot

Decisions made during the meeting:

Use Decision Macro

Weekly ACO–NSF Meeting Structure  

Items highlighted in blue are instructions for each section.

  1. Joint Program Updates (10 min) 

    1. ACO Program Updates (5 min) - John Towns
      Section content instructions: High-level summary of what changed since last week. 
      Metrics snapshot (usage, staffing, financials). 

      1. Staffing Report - no changes

      2. Financials - under review

      3. Dina - new registration updates are in place

    2. NSF Updates (15 min) 
      Section content instructions: NSF perspective: relevant program, agency, or portfolio updates
      Any context that may affect ACCESS or ACO operations.

      1. nothing to update on

      2. got new impact slides from Dina

      3. is not able to attend Quarterly Meeting in Boulder in person - is on her calendar - should be able to participate via remote

  2. NSF Action Items - (5 min) https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(%22To%20Do%22%2C%20In-Progress)%20AND%20%22Category%5BCategory%5D%22%20in%20(Original-PEP%2C%20PY3-PEP-WBS-5%2C%20PY3-PEP-WBS-4%2C%20PY3-PEP-WBS-3%2C%20PY3-PEP-WBS-2%2C%20PY3-PEP-WBS-1%2C%20%22NSF%20Meeting%20To%20Do%22)
    Meeting tasks/Upcoming PEP Tasks
    July PEP/Quarterly Tasks - working on Quarterly Report

    image-20260713-184651.png

  3. Carryover Action Items (5 min) 
    Section content instructions: Review prior week’s decisions & commitments. 
    Confirm closed vs. still open.
    Note blockers. 

    1. we are working on the to do items from EAB meetings and getting what is still outstanding in JIRA

  4. Critical Status & Red Items (10 min) 
    Section content instructions: Current or Overdue Tasks (top 3–5)
    Owner quick updates + path to resolution. 
    NSF input requested if escalation/decision is needed. 

    1. none

  5. Program Spotlight (5 - 10 min)  -
    Section content instructions: Brief look at one priority area each week (e.g., risk, staffing, allocations, milestones). 
    Goal: share context and keep alignment at the program level. 
    Detailed work continues in ACO team meetings — this time is for big-picture feedback.  

    1. Preparing for PEARC - Sharon has been able to register - is preparing her slide deck

  6. Wrap-Up: Next Steps & Action Items (2–3 min) 
    Section content instructions: Confirm owners + deadlines. 
    Recap today’s decisions. - Today's Decisions (top of the agenda)
    Identify materials NSF expects before the next meeting. 

    1. working on PY6 planning docs

 

Additional Discussion/Update

Next Meeting: Aug 10, 2026 - Sharon is on vacation

need to aim for Aug 17, 2026 - ask to have the meeting moved