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2026-06-23 - ACCESS EC Meeting Agenda & Summary

2026-06-23 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert Ken Hackworth / Dave Hart next several weeks

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Dave Hudak

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

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https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1. The summaries of Staff, Community and RP surveys were approved for release during today’s meeting

 

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Last Meeting Notes: 2026-06-16 - ACCESS EC Meeting Agenda & Summary

    2.  

  2. Informational Items

    1. Link to ACCESS swag shop - Access-ci

  3. Allocations - @Bruno Abreu / @Tolbert, Nathan L

    1.  

  4. Support - @Shelley Knuth /Alana/Dave

  5. Operations Tim/Leslie

  6. Metrics @Tom Furlani @Joseph White

    1.  

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

  8. EAB @Chuck P

    1. working on task list as promised at EAB meeting - ACCESS Recommendations and Action Items

  9. ACO @John Towns

  10. NSF - Sharon and Ed

    1.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. SC/WG Coordination - Need to schedule interim meetings with each SC/WG to interact with the EC

    2. Communications Standing Committee

      1. If you’re attending PEARC and know your schedule, please consider signing up for at least one shift at the booth. Thanks!

    3. Cybersecurity Standing Committee

      1. no report

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. no report

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture Working Group

      1. no report

  12. Milestone Review: (Link Below) - please review some of these (especially the Upcoming ones) - will we really be working on them during PY5?

     

  13. EC Meeting To Do / Follow Ups: (Link Below)
    Is this complete?

    image-20260616-135751.png

     

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (ACCESS Engagement Tracker )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Standing Committee Reports

    1.  

  2. Discussion - Next EC Chair for July - December

  3. Discussion

    1. SC26 Exhibitor Forum Submissions Now Open

      1. Submissions Close: 11:59 pm (AoE) Aug 7, 2026

    2. Will ask around and see what other people’s experience is

    3. EC stated we are not doing this

  4. Evaluation Committee Survey Summaries - Amit, Tom

    1. Seeking approval to move forward making them available to staff through Internal Newsletter?

    2. here are the links to the summaries of Staff, Community and RP surveys.

  5. PEARC Update

    1. Here’s where we are with PEARC Preparations: PEARC 26 - July 26-30, 2026 Minneapolis, MN

      • Booth - Set and ready to go

      • Swag - Verifying quantities with Megan Janeski

      • Persona Postcards - Content has been reviewed and is current; checking quantities with MJ

      • PY4 Highlights Book - with the printer and should be delivered to conference; online version posted soon thereafter

      • Volunteers - We have to wait until PEARC posts the final schedule so people know when they can commit; should be very soon

      • Coffee Break - As Gold exhibitors we will “host” a coffee break Weds. morning with ACCESS-branded coffee cups and signage

      • Communications - We opted to receive the attendee list prior to the conference so we’ll send an email to that list to drive traffic to the booth and any ACCESS-focused presentations we know of. After the conference, we’ll send a “Welcome to ACCESS” email to all the badge scans with links to what they can do next to get started with ACCESS. 

Next Meeting: Jun 30, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board