2026-06-29 - NSF ACO Meeting Agenda & Summary

Decisions made during the meeting:

Weekly ACO–NSF Meeting Structure  

Items highlighted in blue are instructions for each section.

1. Joint Program Updates (10 min) 

   1. ACO Program Updates (5 min) - John Towns
      Section content instructions: High-level summary of what changed since last week. 
      Metrics snapshot (usage, staffing, financials). 

      1. Staffing Report - no changes

      2. Financials -

   2. NSF Updates (15 min) 
      Section content instructions: NSF perspective: relevant program, agency, or portfolio updates
      Any context that may affect ACCESS or ACO operations.

      1. nothing to update on

2. NSF Action Items - (5 min) https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(%22To%20Do%22%2C%20In-Progress)%20AND%20%22Category%5BCategory%5D%22%20in%20(Original-PEP%2C%20PY3-PEP-WBS-5%2C%20PY3-PEP-WBS-4%2C%20PY3-PEP-WBS-3%2C%20PY3-PEP-WBS-2%2C%20PY3-PEP-WBS-1%2C%20%22NSF%20Meeting%20To%20Do%22)
   Meeting tasks/Upcoming PEP Tasks
   Nothing until July PEP/Quarterly Tasks
   
   

3. Carryover Action Items (5 min) 
   Section content instructions: Review prior week’s decisions & commitments. 
   Confirm closed vs. still open.
   Note blockers. 

   1. none

4. Critical Status & Red Items (10 min) 
   Section content instructions: Current or Overdue Tasks (top 3–5)
   Owner quick updates + path to resolution. 
   NSF input requested if escalation/decision is needed. 

   1. none

5. Program Spotlight (5 - 10 min)  - PY6 Critical ACO Efforts - Draft Review
   Section content instructions: Brief look at one priority area each week (e.g., risk, staffing, allocations, milestones). 
   Goal: share context and keep alignment at the program level. 
   Detailed work continues in ACO team meetings — this time is for big-picture feedback.  

   1. 1. Sharon got a copy on Friday - was able to skim it

      2. She will eventually need numbers for these things - we wanted to make sure things were approved before we costed them

      3. Discussions for ACO approval should be shorter in the long run compared to the other teams

      4. Review

         1. Objective is to continue to do coordination - we as a team have not had any new things come out like other teams have - should continue doing what we do thru the final extension year

         2. We did not have a way to tailor to who the awardee would be - we are outlining based on current - we are assuming business as usual

         3. Continue Coordination and Alignment across all teams

         4. Provide information back to NSF

         5. Our biggest tasks are related to communication to the outside

      5. End of Award Activities - makes sense to have in PY5 but much of it will be in PY6 so having some in this makes sense. We will understand more of what we are planning for by this time.

         1. PY5 - identify all assets that might be valuable - and then once we know more we can make it more targeted

      6. Sharon likes our impact page - we are happy to put other things on the page if she needs or would like it

      7. No changes jump out at her right now - the ACO is the most straightforward

      8. Not sure whether she will be able to go to PEARC - the meeting that day (July 27th) needs to be cancelled

         1. All meetings that week have been cancelled

   2. Dina had a story on drones that may be picked up by NSF and promoted by Fernanda

   3. Changed the quarterly report away from WBS structure and moved it to around Goals.

6. Wrap-Up: Next Steps & Action Items (2–3 min) 
   Section content instructions: Confirm owners + deadlines. 
   Recap today’s decisions. - Today's Decisions (top of the agenda)
   Identify materials NSF expects before the next meeting. 

   1. none

Additional Discussion/Update

Next Meeting: Jul 13, 2026 next meeting