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2026-06-17 - OpenCI ACO Leadership Meeting Agenda & Summary

2026-06-17 - OpenCI ACO Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Dina Meek, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

 

Parking Lot:

NSF Meeting Project Spotlight Topics

  • Shannon on Vacation next week

  • John in Germany

  • Lisa will be absent

 

 

 

 

 

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Most Recent EC Meeting Debrief

    1. 2026-06-16 - ACCESS EC Meeting Agenda & Summary

    2. Main focus working toward end of project

  2. Review Action Items
    ACO Member To Do Items

    image-20260617-162529.png
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20%28%22To%20Do%22%2C%20%22In-Progress%22%29%20AND%20assignee%20IN%20%28%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22%29

  1. Select Spotlight Topic for Monday’s NSF meeting

    1. NSF Meeting Project Spotlight Topics

    2. Go over items we think are the most important things we should continue to do in Year 6

    3. John will send out a Google Doc for us to comment on

      1. Have 10 primary tasks that we do

    4. Won’t be ready till the June 29th meeting

  2. Change Template for Quarterly Reports - @John Towns

    1. Review Template: https://docs.google.com/document/d/1guE9HK0khmDUyHwg1RM5wJfghxn5oUL_g33BXqtzJaA/edit?usp=sharing

      1. John addressed comments

      2. John entered additional guidance - this is orienting around goals (instead of WBS items)

        1. this spreads info across sections more than the last style

        2. may have to use LLMs to help organize report

      3. Make the schedule for completing the Quarterly report before going on vacation next week - Shannon

    2. We should ask Sharon if we can move the due date of the report from July 13 to Jul 15, 2026

      1. John - what did you hear?

      2. Sharon has not responded yet

  3. Updates

    1. @John Towns

      1. list activities conducted by your award for ACCESS and for NAIRR that are essential to transitioning to a new, yet to be announced operator. Please focus, for each activity listed, on the justification for why that activity is essential for the transition, as well as an estimate of the budget required by your award for each of the activities for the transition year (5/1/2027 - 4/30/2028). 

        1. https://docs.google.com/document/d/1mZhDcAuO7Pnqy5KZLeEAIHnvH4AkfwnPvXxxaPWmxxg/edit?tab=t.0#heading=h.6d2mq7t4bfgt

        2. We should go thru and prioritize it as a team

          1. Comms should be moved up in priority

        3. John wants to give it to Sharon next Friday, Jun 26, 2026 - we have an NSF Meeting on Jun 29, 2026

    2. @Chuck P

      1. How much planning do we need to do before PEARC?

      2. Dina will speak to it - she can let the team know where we are with it- she can speak to any group - EC, ACO, or NSF

        1. Chuck wants to know where we are

        2. We have selected our booth - booth 100 - centrally located

        3. There is lots of info in the wiki - lots of info there

          1. PEARC 26

        4. Highlights book just went to printer - will be ready for PEARC

        5. We have plenty of swag - will be debuting our new swag

        6. Need to schedule Experts - We will send out a call for booth volunteers just as soon as PEARC has the full schedule out because folks need that before they can commit

          1. email goes out next Monday according to Click up

          2. Create spreadsheet on Jun 30, 2026

        7. Need to review plans for PEARC at next EC meeting

    3. @majumdar-

      1. nothing to update

    4. @Cindy Wong -

      1. https://drive.google.com/drive/folders/1ahpFRCdy2mUmxu1pDXLcWQjDrYqrOXBl?usp=drive_link

        1. Recording coming soon

        2. Need to share AI Companion notes for reference, will upload into materials folder

        3. Survey sent to EAB, deadline June 23 (next Tuesday)

      2. 1-1 EAB & ACO: Scheduled for Wed, July 22; invites were sent out

      3. 1-1 EAB & RP: To be scheduled, will follow up when Eric returns from vacation

    5. @Dina Meek

      1. Quarterly Report - When do we think that will be ready to start populating?

        1. Just as soon as Shannon send out the timeline (this week)

    6. @Kimberly Bruch

      1. An EXPANSE user from PUI - is having his photo as cover for a journal - working on putting it on ACCESS site

    7. @Misha Shah -

    8. @Shannon Bradley

      1. Received permissions to access IDEALS

      2. Financial statement review complete

      3. Google and Slack emails sent to Dina

      4. Still waiting on PSC account from SPA

      5. Need to work on Quarterly Report template - https://docs.google.com/document/d/1guE9HK0khmDUyHwg1RM5wJfghxn5oUL_g33BXqtzJaA/edit?usp=sharing

      6. Work on Critical Efforts - https://docs.google.com/document/d/1mZhDcAuO7Pnqy5KZLeEAIHnvH4AkfwnPvXxxaPWmxxg/edit?tab=t.0#heading=h.6d2mq7t4bfgt

      7. Work on slides for ACO section of PPT for “What’s everyone developing” deck for Monday

      8. absent next week

    9. @Lisa Kaczmarczyk

      1. at a conference next week - will be absent

Next Meeting: Jun 24, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing