/
2026-06-10 - OpenCI ACO Leadership Meeting Agenda & Summary

2026-06-10 - OpenCI ACO Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Dina Meek, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

 

Parking Lot:

NSF Meeting Project Spotlight Topics

 

 

 

 

 

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Most Recent EC Meeting Debrief

    1. 2026-06-09 - ACCESS EC Meeting Agenda & Summary

    2. reviewed

  2. Debrief on EAB Meeting - Chuck

    1. https://docs.google.com/document/d/1zbdi_nkND44A3orLBTY5Tnh0ze7drd8GQwX5_-OOGuw/edit?pli=1&tab=t.0

  3. Review Action Items
    ACO Member To Do Items

    image-20260610-180950.png
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20%28%22To%20Do%22%2C%20%22In-Progress%22%29%20AND%20assignee%20IN%20%28%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22%29

  1. Select Spotlight Topic for Monday’s NSF meeting

    1. NSF Meeting Project Spotlight Topics

    2. Go over items we think are the most important things we should continue to do in Year 6

    3. John will send out a Google Doc for us to comment on

      1. Have 10 primary tasks that we do

    4. Won’t be ready till the June 29th meeting

  2. Change Template for Quarterly Reports - @John Towns

    1. Review Template: https://docs.google.com/document/d/1guE9HK0khmDUyHwg1RM5wJfghxn5oUL_g33BXqtzJaA/edit?usp=sharing

      1. John is still working on addressing our comments - no later than Friday

    2. We should ask Sharon if we can move the due date of the report from July 13 to Jul 15, 2026

      1. John - what did you hear? - still needs to reach out

  3. Updates

    1. @John Towns

      1. list activities conducted by your award for ACCESS and for NAIRR that are essential to transitioning to a new, yet to be announced operator. Please focus, for each activity listed, on the justification for why that activity is essential for the transition, as well as an estimate of the budget required by your award for each of the activities for the transition year (5/1/2027 - 4/30/2028). 

        1. John will be sending out today - see above

    2. @Chuck P

      1. Action to complete https://access-ci.atlassian.net/browse/ATT-219 ASAP and move remaining to-dos to JIRA

    3. @majumdar-

      1. Metrics Report went to EC for comment - will send to ACO

      2. 2026 Staff PDF version

      3. 2026 Community PDF version

      4. 2026 RP PDF version

    4. @Cindy Wong -

      1. Today’s EAB meeting - https://drive.google.com/drive/folders/1ahpFRCdy2mUmxu1pDXLcWQjDrYqrOXBl?usp=drive_link that include notes and Joe’s presentation for anyone interested.

      2. 1-1 with ACO availability request sent out: https://www.when2meet.com/?36885568-n6cjh. Please fill by THIS Friday, Jun 12, 2026

      3. Lesson Learned - it is in the EAB charter if an attendee does not participate X number of times they are asked to leave

        1. inform EC

        2. https://access-ci.atlassian.net/browse/ATT-258

      4. We need to formally ask the EAB if they would serve another year for PY6

      5. This would create 2 open seats - need to discuss if we fill them or if that is OK thru the end of the project

      6. We also need to do the same thing with the RAC

        1. https://access-ci.atlassian.net/browse/ATT-259

    5. @Dina Meek

      1. ACCESS impact page is live - will be updated quarterly

        1. John - All things old are new again page - XSEDE had a similar page - he suggests looking at the wayback machine for that page to see if anything should be included as well

      2. This year’s Highlights Book is with the EC and getting ready to go to the printer

      3. Do we need to include a spreadsheet of all our web stories (over 200) and links in IDEALS if they will all be available on our site in the Wayback Machine?

        1. We don’t keep this kind of record currently

        2. Use an LLM to pull them off the website - Shannon will work on this

    6. @Kimberly Bruch

      1. Working with interns this summer - have 8 working on ACCESS stories - 2 have sent in drafts already

    7. @Misha Shah -

      1. none

    8. @Shannon Bradley

      1. Do we need to move KPI work from Misha to Shannon?

        1. https://docs.google.com/spreadsheets/d/1M4diqxTPtEQdzEUEJDXERAWyW6xzeHJP/edit?usp=drive_link&ouid=108483074521788833672&rtpof=true&sd=true

        2. https://docs.google.com/document/d/1rZHUQImdlVzVd3S7_AbK1f9y9I7abMYF/edit?usp=drive_link&ouid=108483074521788833672&rtpof=true&sd=true

        3. https://docs.google.com/spreadsheets/d/146UrERULh_iGO3E073f_2_z1VOdeWNAS/edit?usp=drive_link&ouid=108483074521788833672&rtpof=true&sd=true

      2. Working on IDEALS - https://www.ideals.illinois.edu/units/536

        1. When I go to upload - I cannot see “Academic Units” to choose our collection: https://www.ideals.illinois.edu/collections/2350

        2. Does someone need to add me to the system?

        3. I did send a message to the IDEALS team

        4. Talk to Leslie or Lisa W

      3. How can I get the list of activities ready for people to collaborate on? - John is starting

        1. Confluence, Google Doc or Google Sheet? what do you prefer?

        2. I plan to start with what we did for the PY5 Planning

          1. https://docs.google.com/presentation/d/1LyWa0_ykPCo2FLRA7C8_2m5WjyCUny5r/edit?slide=id.g3c75f9a7330_1_37#slide=id.g3c75f9a7330_1_37

          2. is there anything else I should pull from?

      4. I plan to make a slide promoting the Fall All Staff for Joe to share at the What’s Everyone Developing meeting

        1. if anyone has anything they would like to share in the meeting - get it to me and I can get the slides to Joe W

    9. @Lisa Kaczmarczyk

      1. When will the 1-on-1 with the EAB and ACO be?

      2. Aiming for July or August

      3. Cindy will send Lisa a link

Next Meeting: Jun 17, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing