2026-06-03 - OpenCI ACO Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. 2026-06-02 - ACCESS EC Meeting Agenda & Summary

   2. reviewed

2. Review Action Items
   ACO Member To Do Items
   
   

   Open

   

3. Select Spotlight Topic for Monday’s NSF meeting

   1. NSF Meeting Project Spotlight Topics

   2. none

   3.  

4. Change Template for Quarterly Reports - @John Towns

   1. Review Template: https://docs.google.com/document/d/1guE9HK0khmDUyHwg1RM5wJfghxn5oUL_g33BXqtzJaA/edit?usp=sharing - do we really need to move to this? It has not been decided yet - although Sharon says she does not recommend one way or another you can tell she does like the format - however, what we report on is much different from other technical teams and the format may not shorten as much as just change the order

      1. John is more inclined to move the data to the appendix to prevent the duplication and improve flow - he does understand the need for some images to break up the text and make it more understandable

      2. We have been given clear reign to make this our own - Sharon does want a better format and easier to read

      3. John agrees it may not be shorter but it may be more digestible

      4. Dina - are others adopting this format? John does not know - just anything we can do to help Sharon

   2. We should ask Sharon if we can move the due date of the report from July 13 to Jul 15, 2026

      1.  

5. Updates

   1. @John Towns

      1. ACCESS Transition to new awardee

         1. To provide for a seamless continuation of operations we intend to provide supplemental funding for the key operational components of ACCESS for one year beyond the April 30, 2027, ACCESS awards end date.  

            1. The ACO is considered a key operational component

               1. Shannon - but will ACO really be part of the supplement?

               2. A lot of what we do will be handled by the new awardee - while some of the communications might have a chance of still carrying forward for a while - especially in a 1 award program - we just don’t know when what we do will be transitioned

               3. Dina - question and John answer - this helps give 18 months for integrations with NAIRR OC - they need more than 4 months overlap like they had last time with the transition from XSEDE

               4. Amit - procedural things - there was a bit of carry over in the budget we might have some time to use it in the extension

               5. Lisa - Framing the list really matter - do it in a way that emphasizes what the ACO does integrate across all the tracks so we have all the bullet points reinforcing integration. Then what is the strategy - design those bullet points to meet that strategy.

               6. John - if they want to merge ACCESS with NAIRR-OC - they would have had to contact NAIRR OC and John and Amit have not been contacted

               7. John - there is legislation in process that would appoint a federal admin person who would decide on every award who would be selected and they don’t have to follow reviewers comments and they can decide purely based on does it meet the goals of the current administration - this means they can run it like competitions or in complete seclusion until it is announced

               8. https://elizabethginexi.substack.com/p/summary-of-key-changes-in-ombs-proposed

            2. Submit a budget for what we deem critical for the ACO

         2. As a first step, we request that you list activities conducted by your award for ACCESS and for NAIRR that are essential to transitioning to a new, yet to be announced operator. Please focus, for each activity listed, on the justification for why that activity is essential for the transition, as well as an estimate of the budget required by your award for each of the activities for the transition year (5/1/2027 - 4/30/2028). 

            1. What is the due date of this request?

               1. Sharon did not put a due date in because this is part of a supplemental request PI has it ready- deliver it as soon as the PI has it ready

               2. Don’t wait until the end of the current award - it is taking longer to get supplements through

         3. Do you just want a list - or a full supplemental proposal?

            1. want the list first - she will discuss it with us - then that will feed to the proposal

            2. the proposal will come later - make sure the proposal is within scope but is focused on a transition year - nothing new - just supporting the transition

         4. This is a transition - but we should maintain these resources for the community

         5. Lisa - John thinks she could do an assessment of the transition process since we have never done that before and this would be tremendously helpful

   2. @Chuck P

      1. Preparing for EAB meeting - will send agenda around before COB today (unless Cindy wants to do it)

      2. working on (finally) cleaning up the to-do tasks around EAB items since it is part of the EAB meeting next week - ATT-219

   3. @majumdar-

      1. none

   4. @Cindy Wong -

      1. June 10 meeting - agenda confirmed 2026-06-10 ACCESS EAB Meeting Agenda & Summary

      2. 1-1 with ACO availability request sent out: https://www.when2meet.com/?36885568-n6cjh. Please fill by Friday, June 12.

   5. @Dina Meek

      1. Given NSF’s news on Monday, should we continue our work developing a strategy to target less-engaged audiences?

         1. There will be costs (TBD) involved

      2. How might this impact SC and messaging/communicating to that audience?

   6. @Kimberly Bruch

      1. absent

   7. @Misha Shah -

      1. none

   8. @Shannon Bradley

      1. Do we need to move KPI work from Misha to Shannon?

      2. Working on IDEALS

         1. found a tool to download items on a page in batches

      3. Monthly Finance Reports complete

         1. trying to get

      4. Chuck - what is up with EAB excel sheet of tasks?

      5. Working on new format of quarterly reports

      6. How can I get the list of activities ready for people

   9. @Lisa Kaczmarczyk

      1. see comment about about evaluating transition process

Next Meeting: Jun 10, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing