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2026-05-26 - ACCESS EC Meeting Agenda & Summary

2026-05-26 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert Ken Hackworth / Dave Hart next several weeks

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Dave Hudak

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • EAB Follow Up Jun 10, 2026

  • Tom absent June 9 and 16 - Chuck will lead meeting in his place

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1. ACCESS Data Working Group Charter - approved

 

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Last Meeting Notes: 2026-05-19 - ACCESS EC Meeting Agenda & Summary

    2. accepted

  2. Informational Items

    1. Link to ACCESS swag shop - Access-ci

  3. Allocations - @Bruno Abreu

    1. User profile information campaign: starting to disable accounts this week. Disabled accounts will be removed from any existing allocations, but users can still update their information.

      1. under 1000 to work on

    2. Nathan/Bruno OOO/PTO for the next several weeks. Ken Hackworth and/or Rob Light and/or Dave Hart will join EC meetings in lieu.

  4. Support - @Shelley Knuth /Alana/Dave

    1. Workshop is next week - will find someone to be at this meeting for her

    2. Majority of people coming are faculty this time

  5. Operations Tim/Leslie

    1. Tim is out on vacation for the next several weeks - come to Leslie if you have needs

  6. Metrics @Tom Furlani @Joseph White

    1. none

    2. Tom is waiting to hear back from Shava about Exhibitor’s forum

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

    1. Meeting with Dana this afternoon

    2. Discussion about making software publishing mandatory - no pushback - this is ok to move forward if we want to make it required

      1. JP will work with RPs - he will let us know if there are any problems

  8. EAB @Chuck P

    1. Need to start prep work on EAB June virtual meeting agenda - Jun 10, 2026

    2. Is PEARC changing format of Exhibitor’s Forum?

      1. Format is the same, but they are trying to address the issues from last year (5/26/26) - Chuck

        1. improved but similar - more audible

  9. ACO @John Towns

    1. none

  10. NSF - Sharon and Ed -

    1.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. SC/WG Coordination - Need to schedule interim meetings with each SC/WG to interact with the EC

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. EC report scheduled for Jun 30, 2026

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. no report

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture Standing Committee (Proposed)

      1. voting today on charter

  12. Milestone Review: (Link Below) - please review some of these (especially the Upcoming ones) - will we really be working on them during PY5?

    image-20260526-181118.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260526-181205.png

     

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (ACCESS Engagement Tracker )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Standing Committee Reports

    1. none

  2. Discussion and approval of the ACCESS Data Working Group Charter (Joe) -

    1. https://docs.google.com/document/d/1Giav9FwV8ZCDnLCcUhu_zcFhgEHapG07Glys3YeYN8k/edit?tab=t.0#heading=h.ykwf2htpnts

    2. Ready for vote - approved

  3. Update on “What’s Everyone Developing” session tentatively scheduled for June (Joe)

    1. talked to the people who have previously led sessions to find a date that would work

    2. looking at 2nd - 4th week of June

    3. target 20 mins for each presentation

    4. Should have a date by next meeting

Next Meeting: Jun 2, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board