2026-05-20 - OpenCI ACO Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. 2026-05-12 - ACCESS EC Meeting Agenda & Summary

      1. Re Speakers at PEARC - Dina has the booth layout now - will look to see where the stage is but she also doesn’t think it is a good place to give a talk/presentation

         1. PEARC floor layout: https://drive.google.com/file/d/1P1XAGDc-Gxd2okHPpPh_Ei3i0BMJDoq6/view?usp=sharing

   2. 2026-05-19 - ACCESS EC Meeting Agenda & Summary

      1. We will not do a regular quarterly meeting in June - but we will do a presentation on What people are working on - Joe White will determine the date

      2. We need to let staff know there will not be a regular quarterly meeting - this can be included in Inside ACCESS - can let them know there will be a developer presentation and more info will come

      3. Fall Meeting in Boulder will be only All Staff - there will not be an EAB in conjunction with it so the meeting will only be 1 1/2 days

2. Data Source Inventory Review

   1. https://docs.google.com/spreadsheets/d/1S86yHmizGj9H1NO7oID09MEoOyPPlFPGIk8C0UYXjrA/edit?pli=1&gid=821854344#gid=821854344

   2. We are in pretty good shape at this stage

3. Review Action Items
   ACO Member To Do Items
   
   

   Open

   

3. Select Spotlight Topic for Monday’s NSF meeting

   1. NSF Meeting Project Spotlight Topics

   2. none

4. Change Template for Quarterly Reports - @John Towns

   1. Review Template: https://docs.google.com/document/d/1guE9HK0khmDUyHwg1RM5wJfghxn5oUL_g33BXqtzJaA/edit?usp=sharing

5. Updates

   1. @John Towns

      1. none

   2. @Chuck P

      1. absent

   3. @majumdar-

      1. Eval Surveys - Tom took the surveys and ran them through ChatGPT and Claude - got some good results worthy of sharing with all staff

   4. @Cindy Wong -

      1. Evaluation

         1. RP Survey did go out again - we now have 9 responses

            1. might be helpful to copy their program officer on the reminder

      2. EAB

         1. Quarterly scheduled June 10

            1. Agenda topics need to be decided (Chuck)

         2. ACO 1-1? Do we still want to have one?

            1. John - it would still be useful

            2. Cindy will look at July/August

      3. RAC: Fall scheduled for Sept 29, 2026

   5. @Dina Meek

      1. What systems do we manage that would need to be a part of onboarding/offboarding staff and RPs?

         1. Google Workspace , Google email lists

         2. Slack

         3. Atlassian Confluence and JIRA

         4. Content Management Systems

         5. Check here for other ideas

            1. Off-Boarding Process

      2. Do we want to provide a general feedback form across the web presence?

         1. We don’t get a lot of response from the feedback form but would people be more likely to use the form than the survey?

         2. If it is anonymous you may get a lot of random stuff - and you would have to do a “are you human” check?

         3. Why do this at this point in the project?

         4. Who would need to be involved in reviewing and approving?

            1. EC

   6. @Kimberly Bruch

      1. Articles in HPC Wire - new one Tech Explorer

   7. @Misha Shah -

      1. None

   8. @Shannon Bradley -

      1. Working with John on moving charges from his ICR to ACCESS account

      2. Gathering Quarterly reports, Annual Reports, Marketing pieces, etc. to place on IDEALS - https://www.ideals.illinois.edu/

         1. Institutional repository - not quite a DOI but it will be persistent

         2. Wayback Machine - we asked them to crawl the XSEDE pages right before closeout - we should do the same 3 months in advance of the end of ACCESS

            1. what websites?

            2. https://access-ci.atlassian.net/browse/ATT-257

      3. Working on Financials

      4. Planning Fall In Person Meeting in Boulder

         1. https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?gid=0#gid=0

         2. 2026 September - ACCESS Quarterly Meeting in Boulder, Colorado

         3. Will there be an EAB meeting associated with this?

            1. No, but they would be invited to attend remotely (Cindy) (ty)

         4. This will impact the Hold the Date and the number of rooms we hold at the hotel

      5. Helping Coordinate PEARC26 and SC26

         1. PEARC 26

         2. Supercomputing 2026 (SC26)

   9. @Lisa Kaczmarczyk

      1. nothing

Next Meeting: May 27, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing