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2026-06-01 - NSF ACO Meeting Agenda & Summary

2026-06-01 - NSF ACO Meeting Agenda & Summary

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meek, Kim Mann Bruch, Cindy Wong, Misha Shah, Sharon Geva, Ed Walker, Shannon Bradley

AI Transcribing is not allowed for this meeting due to NSF participation and their directives

Moved this meeting to an every other week cadence effective Jan 28, 2026

 

Parking Lot

Decisions made during the meeting:

Use Decision Macro

Weekly ACO–NSF Meeting Structure  

Items highlighted in blue are instructions for each section.

  1. Joint Program Updates (10 min) 

    1. ACO Program Updates (5 min) - John Towns
      Section content instructions: High-level summary of what changed since last week. 
      Metrics snapshot (usage, staffing, financials). 

      1. Staffing Report - no changes

      2. Financials - April 2026

        image-20260601-151552.png

    2. NSF Updates (15 min) 
      Section content instructions: NSF perspective: relevant program, agency, or portfolio updates
      Any context that may affect ACCESS or ACO operations.

      1. ACCESS Transition to new awardee

        1. To provide for a seamless continuation of operations we intend to provide supplemental funding for the key operational components of ACCESS for one year beyond the April 30, 2027, ACCESS awards end date.  

          1. The ACO is considered a key operational component

          2. Submit a budget for what we deem critical for the ACO

            1. NAIRR is funded through a separate grant and not part of the ACO - and will need to be discussed separately - it ends in January

        2. As a first step, we request that you list activities conducted by your award for ACCESS and for NAIRR that are essential to transitioning to a new, yet to be announced operator. Please focus, for each activity listed, on the justification for why that activity is essential for the transition, as well as an estimate of the budget required by your award for each of the activities for the transition year (5/1/2027 - 4/30/2028). 

          1. What is the due date of this request?

            1. Sharon did not put a due date in because this is part of a supplemental request PI has it ready- deliver it as soon as the PI has it ready

            2. Don’t wait until the end of the current award - it is taking longer to get supplements through

  2. NSF Action Items - (5 min) https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(%22To%20Do%22%2C%20In-Progress)%20AND%20%22Category%5BCategory%5D%22%20in%20(Original-PEP%2C%20PY3-PEP-WBS-5%2C%20PY3-PEP-WBS-4%2C%20PY3-PEP-WBS-3%2C%20PY3-PEP-WBS-2%2C%20PY3-PEP-WBS-1%2C%20%22NSF%20Meeting%20To%20Do%22)
    Meeting tasks/Upcoming PEP Tasks
    Nothing until July PEP/Quarterly Tasks

    image-20260601-145820.png

  3. Carryover Action Items (5 min) 
    Section content instructions: Review prior week’s decisions & commitments. 
    Confirm closed vs. still open.
    Note blockers. 

    1. none

  4. Critical Status & Red Items (10 min) 
    Section content instructions: Current or Overdue Tasks (top 3–5)
    Owner quick updates + path to resolution. 
    NSF input requested if escalation/decision is needed. 

    1. none

  5. Program Spotlight (2 - 3 min)  -
    Section content instructions: Brief look at one priority area each week (e.g., risk, staffing, allocations, milestones). 
    Goal: share context and keep alignment at the program level. 
    Detailed work continues in ACO team meetings — this time is for big-picture feedback.  

    1. Evaluating updated format of Quarterly Report - based on what Tim did

    2. Will share with Sharon when it is in a more settled format

    3. Sharon and John believe it will be more streamlined

  6. Wrap-Up: Next Steps & Action Items (2–3 min) 
    Section content instructions: Confirm owners + deadlines. 
    Recap today’s decisions. - Today's Decisions (top of the agenda)
    Identify materials NSF expects before the next meeting. 

    1. none

 

Additional Discussion/Update

  • FYI - Next ACCESS-EAB meeting is on June 10, 2026 - virtual - noon EDT - https://ucsd.zoom.us/j/93032509466?pwd=ePDTFbxUiBZrJlapGS2bum5Sq9SeEz.1
    Agenda will be available on 2 June 2026 after EC approval.

    • Sharon will be available - accepting the meetings in her calendar

  • Amit - Getting report ready for RP survey results

  • Cindy - working on 1 on 1 between ACO and EAB for summer

  • Dina - rolling out some updates to the log in / account mgt experience - should happen in June

Next Meeting: Jun 15, 2026 next meeting