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2026-05-19 - ACCESS EC Meeting Agenda & Summary

2026-05-19 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Dave Hudak

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

Parking Lot

  • EAB Follow Up Jun 10, 2026

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Last Meeting Notes: 2026-05-12 - ACCESS EC Meeting Agenda & Summary

    2. accepted

  2. Informational Items

    1. Link to ACCESS swag shop - Access-ci

  3. Allocations - @Bruno Abreu

    1. Down to ~8,500 users with incomplete information; <1,500 with jobs within the last 12 months, <500 with jobs in 2026

    2. PIs were notified directly with users in their allocations that are still non-compliant

    3. Starting to disable users after Memorial Day: international users first, then non-working email addresses

    4. Bruno/Nathan OOO/PTO over the next several weeks; Ken Hackworth / Dave Hart will join as substitutes

  4. Support - @Shelley Knuth /Alana/Dave

    1. Working on Conference

  5. Operations Tim/Leslie

    1. Update on Data Collection - and why we need to do this

      1. RPs are onboard with gathering the data

    2. Tim is out on vacation for the next several weeks

  6. Metrics @Tom Furlani @Joseph White

    1. no update

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

    1. Will have updates next week after meeting

  8. EAB @Chuck P

    1. Is PEARC changing format of Exhibitor’s Forum?

      1. Tom talks to Shava every two weeks - will follow up with us later about some more questions

      2. Had to skip meeting because of a fire drill in the building

  9. ACO @John Towns

    1. what is discussed below

  10. NSF - Sharon and Ed -

    1. none

    2.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - Need to schedule interim meetings with each SC/WG to interact with the EC

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. EC report scheduled for Jun 30, 2026

    4. Evaluation Standing Committee

      1. no report - but wanted to share ChatGPT and Claude Summaries of the comments taken from the Community Survey

        1. ChatGPT Summary - https://docs.google.com/document/d/1id0TsjZFXPrgCRgQlv6ldKdafiT10WR1/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

        2. Claude Summary - https://docs.google.com/document/d/1ibJ1KDjc2X_49iVPDXp9MNJY0J-lfL3o/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

      2. Might want to call this out in a Quarterly Meeting

    5. Infrastructure Standing Committee

      1. no report

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture Standing Committee (Proposed)

      1. no report

  12. Milestone Review: (Link Below) - please review some of these (especially the Upcoming ones) - will we really be working on them during PY5?
    Look at: https://access-ci.atlassian.net/browse/ECMT-149 - is an EAB action item may have a resolution - needs reviewed

    image-20260517-194246.png
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    image-20260517-194515.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260517-194630.png

     

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Standing Committee Reports

    1. none

  2. Discussion and approval of the ACCESS Data Working Group Charter (Joe) - Joe unavailable

    1. https://docs.google.com/document/d/1Giav9FwV8ZCDnLCcUhu_zcFhgEHapG07Glys3YeYN8k/edit?tab=t.0#heading=h.ykwf2htpnts

    2. Will vote on it after comments are updated

    3. It is back to a Working Group for now

    4. Should be able to vote on this next week

  3. Review of EC Milestones

    1. See above list - are there any that we will not be working on during PY5?

  4. Conference Planning - Boulder

    1. Will we need breakout rooms? - arrange for 1 break out room

    2. Tracking sheet: https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?gid=2027220688#gid=2027220688

    3. Should we send out placeholder calendar invitation yet? yes

  5. Review Staff List - Shannon

    1. https://docs.google.com/spreadsheets/d/1Kpsp1qsWI7PagbqBEkQrC4tNAClVWLp38wxuj9m3Cek/edit?gid=617953670#gid=617953670

    2. This has a list of people in our Google lists and our Slack Lists - please review to make sure your team is correct

    3. Dina and Cindy use this list for communicating with the teams

  6. Virtual Quarterly Meeting - will take this and focus on September meeting

    1. Could we do a 1 hour What is Everyone developing - everyone is interested in this topic - probably Joe

    2. Let the person/team who is speaking schedule the meeting

    3. Agenda Planning: https://docs.google.com/spreadsheets/d/14bakh_5BBvaROfSbzHwS_BFYmEkQvLaDGBXgzQ_1MpY/edit?gid=8631833#gid=8631833

      1. are people going to be ready to present on some of these topics

    4. Avoid dates

      1. EAB meeting is Jun 10, 2026

      2. Sharon unavailable Jun 11, 2026

      3. Chuck unavailable Jun 12, 2026

Next Meeting: May 26, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board