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2026-05-18 - NSF ACO Meeting Agenda & Summary

2026-05-18 - NSF ACO Meeting Agenda & Summary

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meek, Kim Mann Bruch, Cindy Wong, Misha Shah, Sharon Geva, Ed Walker, Shannon Bradley

AI Transcribing is not allowed for this meeting due to NSF participation and their directives

Moved this meeting to an every other week cadence effective Jan 28, 2026

 

Parking Lot

Decisions made during the meeting:

Use Decision Macro

Weekly ACO–NSF Meeting Structure  

Items highlighted in blue are instructions for each section.

  1. Joint Program Updates (10 min) 

    1. ACO Program Updates (5 min) - John Towns
      Section content instructions: High-level summary of what changed since last week. 
      Metrics snapshot (usage, staffing, financials). 

      1. Staffing Report - no changes

      2. Financials - reviewing monthly reports

      3. Data Source Inventory - Working on ACO sections, contributing to overall ACCESS goal of making sure decisions are data driven by knowing who works with what data and where it is located

    2. NSF Updates (5 min) 
      Section content instructions: NSF perspective: relevant program, agency, or portfolio updates
      Any context that may affect ACCESS or ACO operations.

      1. Next Monday is a vacation for everyone

      2. Sharon has early meetings on Mondays so be aware when scheduling the Virtual Meeting

      3. For Dina - no end date for AI2 question she was following up on - they are going to keep it open indefinitely but are hoping to have a solid collection of responses by end of May - Dina can check before June’s newsletter

  2. NSF Action Items - (5 min) https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(%22To%20Do%22%2C%20In-Progress)%20AND%20%22Category%5BCategory%5D%22%20in%20(Original-PEP%2C%20PY3-PEP-WBS-5%2C%20PY3-PEP-WBS-4%2C%20PY3-PEP-WBS-3%2C%20PY3-PEP-WBS-2%2C%20PY3-PEP-WBS-1%2C%20%22NSF%20Meeting%20To%20Do%22)
    Meeting tasks/Upcoming PEP Tasks
    Nothing until July PEP/Quarterly Tasks

    image-20260517-193324.png

  3. Carryover Action Items (5 min) 
    Section content instructions: Review prior week’s decisions & commitments. 
    Confirm closed vs. still open.
    Note blockers. 

    1. none

  4. Critical Status & Red Items (10 min) 
    Section content instructions: Current or Overdue Tasks (top 3–5)
    Owner quick updates + path to resolution. 
    NSF input requested if escalation/decision is needed. 

    1. none

  5. Program Spotlight (15 min)  -
    Section content instructions: Brief look at one priority area each week (e.g., risk, staffing, allocations, milestones). 
    Goal: share context and keep alignment at the program level. 
    Detailed work continues in ACO team meetings — this time is for big-picture feedback.  

    1. Working on updating format of Quarterly Report

  6. Wrap-Up: Next Steps & Action Items (2–3 min) 
    Section content instructions: Confirm owners + deadlines. 
    Recap today’s decisions. - Today's Decisions (top of the agenda)
    Identify materials NSF expects before the next meeting. 

    1. none

 

Additional Discussion/Update

Continuing work on plans for Quarterly Virtual Meeting in June and In-Person Fall Quarterly Meeting in Boulder

 

Next Meeting: Jun 1, 2026 next meeting