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2026-05-04 - NSF ACO Meeting Agenda & Summary

2026-05-04 - NSF ACO Meeting Agenda & Summary

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meek, Kim Mann Bruch, Cindy Wong, Misha Shah, Sharon Geva, Ed Walker, Shannon Bradley

Parking Lot

AI Transcribing is not allowed for this meeting due to NSF participation and their directives

Moved this meeting to an every other week cadence effective Jan 28, 2026

Decisions made during the meeting:

Use Decision Macro

Weekly ACO–NSF Meeting Structure  

Items highlighted in blue are instructions for each section.

  1. Joint Program Updates (10 min) 

    1. ACO Program Updates (5 min) - John Towns
      Section content instructions: High-level summary of what changed since last week. 
      Metrics snapshot (usage, staffing, financials). 

      1. Staffing Report - no changes

      2. Financials -

        image-20260504-154330.png

      3. Coordinating with PEARC to provide student support to be able to attend

        1. NCSA ACO and SDSC ACO are combining funds toward registration and hotel

        2. Operations is contributing toward flights and registrations

      4. Plans for in person quarterly meeting are progressing

        1. 2026 September - ACCESS Quarterly Meeting in Boulder, Colorado

          1. Sharon will not be able to be there in person

          2. Conference room - booked

          3. Caterer - arranged

          4. Hotel - arranged and Booking Link available

      5. Determining interest in a Virtual June Quarterly Meeting: 2026 September ACCESS Qtrly Mtg Agenda Topics

    2. NSF Updates (5 min) 
      Section content instructions: NSF perspective: relevant program, agency, or portfolio updates
      Any context that may affect ACCESS or ACO operations.

      1. Saw our report and reviewed it

      2. Nothing she needed to talk about

      3. Approved it and we got the message

  2. NSF Action Items - (5 min) https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(%22To%20Do%22%2C%20In-Progress)%20AND%20%22Category%5BCategory%5D%22%20in%20(Original-PEP%2C%20PY3-PEP-WBS-5%2C%20PY3-PEP-WBS-4%2C%20PY3-PEP-WBS-3%2C%20PY3-PEP-WBS-2%2C%20PY3-PEP-WBS-1%2C%20%22NSF%20Meeting%20To%20Do%22)
    Meeting tasks/Upcoming PEP Tasks
    Nothing until July PEP/Quarterly Tasks

  3. Carryover Action Items (5 min) 
    Section content instructions: Review prior week’s decisions & commitments. 
    Confirm closed vs. still open.
    Note blockers. 

    1. Sharon has not had a chance to look at the highlights

  4. Critical Status & Red Items (10 min) 
    Section content instructions: Current or Overdue Tasks (top 3–5)
    Owner quick updates + path to resolution. 
    NSF input requested if escalation/decision is needed. 

    1. none

  5. Program Spotlight (15 min)  -
    Section content instructions: Brief look at one priority area each week (e.g., risk, staffing, allocations, milestones). 
    Goal: share context and keep alignment at the program level. 
    Detailed work continues in ACO team meetings — this time is for big-picture feedback.  

    1. none

  6. Wrap-Up: Next Steps & Action Items (2–3 min) 
    Section content instructions: Confirm owners + deadlines. 
    Recap today’s decisions. - Today's Decisions (top of the agenda)
    Identify materials NSF expects before the next meeting. 

    1. ?

 

Additional Discussion

Next Meeting: May 18, 2026 next meeting