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2026-05-05 - ACCESS EC Meeting Agenda & Summary

2026-05-05 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

  • Speakers: Dina Meek

Parking Lot

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

  1. EC Approved Infrastructure Portfolio Expansion Committee definitions of Allocated, Enabled, Aligned, and Services and how they determine whether a resource will be approved to be part of ACCESS

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Last Meeting Notes: 2026-04-28 - ACCESS EC Meeting Agenda & Summary

    2. accepted

  2. Informational Items

    1. Link to ACCESS swag shop - Access-ci

  3. Allocations - @Bruno Abreu

    1. See updates from next week about new Allocations subaward to Internet2 led by Dave Hart

    2. Updated profile information campaign: over 6,000 accounts updated so far; sending a reminder on May 14;

    3. Had 1 old XSEDE user who had an account that got moved over to ACCESS and then forgot they had an account and wanted removed from the system and the emails.

  4. Support - @Shelley Knuth /Alana/Jim

    1. workshop coming up in a couple weeks

    2. working on fall quarterly

  5. Operations Tim/Leslie

    1. New format for quarterly reports - have used it for 3 reports and seems to be easier to generate and for Sharon to read - Tim will share it

        1. Intro

        2. What was done

        3. Operations - really doesn’t change

        4. Program Performance

      2. Sharon - should you choose to use the report - it is fine but you are not required to use it

  6. Metrics @Tom Furlani @Joseph White

    1. Scientific Impact of ACCESS paper accepted for PEARC26

    2. Analyzing HPC Job Wait Times under Resource Scaling Using Historical Workload Data paper accepted for PEARC26

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

  8. EAB @Chuck P

    1. See below

  9. ACO @John Towns

    1. PEARC26 - Exhibitor Booth Level Gold - Purchase Complete: https://access-ci.atlassian.net/browse/ATT-215

    2. Coordinating with PEARC to provide student support to be able to attend

      1. NCSA ACO and SDSC ACO are combining funds toward registration and hotel

    3. Plans for in person quarterly meeting are progressing

      1. 2026 September 15-17 - ACCESS Quarterly Meeting in Boulder, Colorado

        1. Sharon will not be able to be there in person - will be virtual

        2. Conference room - booked

        3. Caterer - arranged

        4. Hotel - arranged and Booking Link available

    4. Determining interest in a Virtual June Quarterly Meeting: https://docs.google.com/spreadsheets/d/14bakh_5BBvaROfSbzHwS_BFYmEkQvLaDGBXgzQ_1MpY/edit?gid=0#gid=0

      1. Looks like we have topics enough for almost 1 day of material

      2. Need a few more topics

  10. NSF - Sharon and Ed -

    1. nothing to add

    2.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - Need to schedule interim meetings with each SC/WG to interact with the EC

    2. Communications Standing Committee

      1. EC report scheduled for May 5, 2026

    3. Cybersecurity Standing Committee

      1. EC report scheduled for Jun 30, 2026

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. EC report scheduled for Apr 28, 2026

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. EC report scheduled for May 5, 2026

    8. Data Architecture WG (Proposed)

      1. Charter approval vote scheduled for Apr 28, 2026 - postponed due to quorum

  12. Milestone Review: (Link Below) - We have a lot of things coming up in May

    image-20260421-183900.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260505-140025.png

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Standing Committee Reports

    1. Infrastructure Portfolio Expansion Committee Report (JP Navarro and Joe White)

      1. Presentation: https://docs.google.com/presentation/d/1oHbL1JvOYWJ-hNz1aswe3bIiCnNkWzwf/edit?slide=id.p1#slide=id.p1

      2. Continued discussion from last week -

      3. Shelley - What is the value to ACCESS for this - need to finalize answering question from last week

        1. Impacted Resources - decisions made impact these systems

          1. If we are making exceptions - we need clarity on why we are making the exceptions and what the benefit is to ACCESS

            1. example: FABRIC and SAGE we will make an exception for and we need a reason why they are in scope

            2. example: the bottom two we will not need an exception

          2. Tim is making the process

        2. EC Action Plan slide - we need to make sure we can put ticks in the boxes

          1. Approve/Grandfather ACCESS Enabled Science Gateway roadmap? modest effort and modest support

            1. the EC needs to decide will decide if new science gateways will be accepted

            2. We don’t allocate them - so they are a good exception

            3. There are many that are already accepted

            4. Science Gateways exist whether or not they are integrated with ACCESS - but they operate better if they are integrated – and they are technically a National resource

            5. This is what we have already been doing - this is formally just writing it down

          2. Approve new ACCESS Enabled Regional Peering Network roadmap? modest operations effort

            1. These have been accepted for a couple of project years

            2. There are only a couple already in place but not many

        3. We don’t want to have to approve or not approve every site - we want to have a pre-approved class in a roadmap that allows it to go thru the system

        4. Shelley approves the mechanism now - and understands that Tim’s written process is next

        5. No ACCESS Enabled Compute, Cloud, or Storage roadmap - these would be No - there would be implications for the RPS on the previous slide - get permission to use an existing roadmap

        6. No ACCESS Aligned Roadmaps - No roadmap documentation, or registration/tracking/discovery

        7. Everyone Approves the slides

    2. Web SC Report (Dina Meek)

      1. https://docs.google.com/document/d/18m3THj5IV8UgDPo2knPymOTmPcy_94eFMYXVvQtXyVE/edit?tab=t.0#heading=h.e0ce5of25nir

      2. Presentation: https://docs.google.com/presentation/d/1MY2patJgecUelUUqPLDS0JGvo8kHx0hgOj1A94AUS3k/edit?slide=id.p1#slide=id.p1

    3. Comms SC Report (Dina Meek)

      1. https://docs.google.com/document/d/1MnQ3sVBcVxPxXhHCwseWx6s1lxWm6vPYg2Vu4vWPJB8/edit?tab=t.0#heading=h.e0ce5of25nir

      2. Exhibitor Forum Speaking Opportunity++ - Topic of your choice! One 15-minute session

        1. If I recall correctly, this wasn’t very organized and I don’t think folks felt there was that much value in it last year; maybe it’s changed.

          1. Chuck will be in the PEARC meeting right after this meeting and will find out if they are changing how this is set up and will let us know

          2. https://access-ci.atlassian.net/browse/ATT-254

      3. Opportunity to provide a 150-word description for the ‘Meet the PEARC26 Exhibitors’ email that goes out to all attendees

        1. If the EC has anything in particular they’d like me to include in this, please let me know; you might reference this list from the quarterly meeting about what we said was important to talk about in PY5.

          1. Otherwise she will craft something herself and leave it high level

      4. Get PY4 Highlights to Dina

  2. Discussion and approval of the ACCESS Data Working Group Charter (Joe)

    1. https://docs.google.com/document/d/1Giav9FwV8ZCDnLCcUhu_zcFhgEHapG07Glys3YeYN8k/edit?tab=t.0#heading=h.ykwf2htpnts

    2. Comments have not been addressed yet

    3. Will vote on it after comments are updated

  3. EAB Follow-Up Document - (Chuck)

    1. Report back from EC to EAB ready to go. https://docs.google.com/document/d/1gvl4GBlMWuBNhqK27IZdv0f0ZcNyTbytpfXT4w6tz4A/edit?pli=1&tab=t.gkljtfrdcnel

    2. Final approval completed from EC - report sent to EAB

    3. No response from them yet

    4. Will highlight responses to our tracker when we get them back

Next Meeting: May 12, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board