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2026-04-21 - ACCESS EC Meeting Agenda & Summary

2026-04-21 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

  • Speakers:

Parking Lot

  • The entire Allocations team will be out today at their annual planning meeting, so we won't have Nathan or Bruno today.

  • Amit will be unable to attend

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Last Meeting Notes: 2026-04-07 - ACCESS EC Meeting Agenda & Summary

  2. Informational Items

    1. Link to ACCESS swag shop - Access-ci

  3. Allocations - @Bruno Abreu

    1. absent

  4. Support - @Shelley Knuth /Alana/Jim

    1. AI Unlock workshop - have sent out acceptances - we can take 225 in person and 900 online, did a merit based eval, have funding to pay some people to attend and are waiting for start date

    2. ChatBot update? They are well on their way if not already done with the changes

  5. Operations Tim/Leslie

    1. STEP-1 workshop will be held in Miami May 26-June 5 providing 15 students with an introduction to careers in cyberinfrastructure

    2. 8 of those students will come to NCSA starting right after that and will be here thru PEARC for full time internships through the summer (STEP-2)

    3. Following PEARC they will do final presentations

    4. They will then invite those students to apply for STEP-3 part-time academic year internships (typically 2 or 3)

  6. Metrics @Tom Furlani @Joseph White

    1. Annual Report Submitted

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

    1. nothing to report

  8. EAB @Chuck P

    1. See below in action items

  9. ACO @John Towns

    1. Annual Report submitted

    2. Almost ready with process to have Operations and ACO to use PSC to help students go to PEARC

      1. Operations will fund registrations and flights - they will book the registrations and send an invoice with all the students listed - didn’t want to get involved with hotel reservations

    3. Exhibitor RTP is in process - routed to the vendor

    4. NAIRR - use of foreign sourced AI models

      1. initial reaction is we should not be using foreign sourced AI models from a country of concern

      2. we should work on a policy and get this in front of our RPs

  10. NSF - Sharon and Ed -

    1. She is not obligated to do a review this year so unless someone is dying to get a review she will not perform one this year (unless we really want one)

    2.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - Need to schedule interim meetings with each SC/WG to interact with the EC

    2. Communications Standing Committee

      1. EC report scheduled for May 5, 2026

    3. Cybersecurity Standing Committee

      1. no report

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. EC report scheduled for Apr 28, 2026

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. EC report scheduled for May 5, 2026

    8. Data Architecture WG (Proposed)

      1. Charter approval in progress (see today’s agenda)

  12. Milestone Review: (Link Below) - We have a lot of things coming up in May

    image-20260421-183900.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260421-183955.png

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Standing Committee Reports

    1. some are scheduled - see above

  2. Discussion and approval of the ACCESS Data Working Group Charter (Joe)

    1. https://docs.google.com/document/d/1Giav9FwV8ZCDnLCcUhu_zcFhgEHapG07Glys3YeYN8k/edit?tab=t.0#heading=h.ykwf2htpnts

    2. will review - can’t approve - we don’t have enough people for a quorum

    3. Maintaining data and who is responsible - this needs to be addressed - will it fall back to a working group?

    4. Vote next week

    5. Will work with Chuck to schedule time to report back to the EC

  3. EAB Follow-Up Document - (Chuck)

    1. Report back from EC to EAB ready to go. https://docs.google.com/document/d/1gvl4GBlMWuBNhqK27IZdv0f0ZcNyTbytpfXT4w6tz4A/edit?pli=1&tab=t.gkljtfrdcnel

    2. need final approval from EC to send

      1. add comments as a question so he does not miss it - this is a long report

    3. once approved, tasking will be added to our tracking sheet https://docs.google.com/spreadsheets/d/1CtAMssCnj8RNfWk7M7K4RvZG-rBdNJsuFseFVQWuP5s/edit?usp=sharing

      1. These will then get added to JIRA

    4. In email on Friday with next agenda - make reminder to review and comment

  4. February 2026 - Chicago Quarterly Meeting Survey

    1. ACCESS Feb 2026 Chicago in-person (and remote) quarterly meeting survey results - Cindy has collected and placed here https://docs.google.com/document/d/1WnGBgAfm5F50l0r2nDrIs4ixzFOOsVy-v9VIP2h5q84/edit?tab=t.0

    2. Just FYI

  5. Colorado Quarterly Meeting

    1. Picked venue, hotel, catering - gave a summary

    2. https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?gid=0#gid=0

    3. September in Colorado is best month to be there for scenery - we are going to make a list of sights to see if you want to come early or stay later

  6. Update on account vetting and remediation of non-compliant accounts (Bruno, Nathan out today - just an FYI)

    1. the message below went out to all ACCESS users last week

    2. Dear ___NAME___,

      We are writing to inform you of upcoming changes to improve the accuracy and completeness of user and organizational information across the ACCESS ecosystem. These updates are being implemented in response to evolving sponsor requirements and will support more effective reporting on user demographics and resource usage.

      Beginning April 15, 2026, all new user accounts and organization requests will be required to include additional fields, such as institutional affiliation details. At the same time, we will begin a campaign to update information for all existing users. With this campaign, we expect all ACCESS users to accurately provide the following required profile information: 

      • First name

      • Last name

      • Organization/institution

      • Department/unit

      • Institutional email address

      • Country of residence

      • Country of citizenship

      We encourage you to review and update your information at your earliest convenience. If your profile is still incomplete by April 30, 2026, you will receive a request from the ACCESS Allocations team to review and update your information. A reminder will be sent to users who have not yet completed this process on May 14, 2026.

      Please note that maintaining accurate and complete profile information is required to remain eligible for ACCESS resources. Any user accounts with incomplete information after May 21, 2026, will be disabled until the required updates are made.

      We appreciate your prompt attention to this matter and your continued participation in the ACCESS community. If you have any questions or need assistance, please contact the ACCESS Allocations team via allocations@access-ci.org.

       

      The ACCESS Team

  7. Follow up on Correspondence: Tom F - Did anyone pick this up for collaboration?

    1. From: Hongbo Zhang <Hongbo.Zhang@mtsu.edu>

    2. NSF ACCESS team:

      I am working on the data science research for agricultural robotics.  I am organizing a conference for the NSF program.

      Leveraging Cyberinfrastructure for Research Data Management (RDM)

      I am thinking of creating conference to make a community centered robotics and precision farming database to add to our database in access of NSF.

      Can we work together for the conference proposal to have you as the collaborator such as inviting speakers to give community introduction of the database and how to use ACCESS? 

      Thanks!

      Hongbo

Next Meeting: Apr 28, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board