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2026-04-15 - OpenCI ACO Leadership Meeting Agenda & Summary

2026-04-15 - OpenCI ACO Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Dina Meek, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

 

Parking Lot:

NSF Meeting Project Spotlight Topics

Quarterly Report Due Apr 13, 2026

  • Shannon will make Quarterly Report Template and distribute it Mar 18, 2026

  • ACO will start working on the report March 20

  • Report Review in ACO Meeting April 8

  • John's final review April 9-10

  • Report Due Apr 13, 2026

Folder: https://drive.google.com/drive/u/0/folders/1hP2CZKkleF6dqlRcKQ4sv8gA186JkNpD?ths=true

Annual Report: https://docs.google.com/document/d/1e8GKhJtSiK4JikK9g6ONMIKZg5E-z1zoILsMTPCiz00/edit?usp=drive_link

 

 

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Most Recent EC Meeting Debrief

    1. 2026-04-14 - (Cancelled) ACCESS EC Meeting Agenda & Summary - no meeting

    2.  

  2. Review Action Items
    ACO Member To Do Items - Mainly Annual Report

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20%28%22To%20Do%22%2C%20%22In-Progress%22%29%20AND%20assignee%20IN%20%28%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22%29

  1. Select Spotlight Topic for Monday’s NSF meeting - we meet Apr 20, 2026

    1. NSF Meeting Project Spotlight Topics

  2. Quarterly Report Review

    1. https://docs.google.com/document/d/1e8GKhJtSiK4JikK9g6ONMIKZg5E-z1zoILsMTPCiz00/edit?usp=drive_link

  3. Updates

    1. @John Towns - absent

      1. John talked to Shava - Did he get her a firm number for a costed extension?

        1. Amit gave report - they can only charge for travel and registration but not hotel - they are working on where money can be used

      2. Did John find out anything about how to manage travel for supporting students to PEARC? (since we are required to have individual invoices/travel plans if we pay for students?)

        1. work in progress - see above

    2. @Chuck P

      1. EC comments period ended yesterday on the Feb 2026 EAB report. Processing of that report to return it to the EC for approval is in progress.

      2. following up on this for John

        1. An assignment the team representatives have is to indicate the data sources their team has that might be made available to an AI model to address question posed to it.  You may recall that at the last Quarterly Meeting there was a session in which this question was asked and folks provided lists of data sources.  Those are being reviewed and updated now.

          The list is at: ACCESS Data Source Inventory  This should be reviewed at our next team meeting to make sure we have captured the data sources we have.  Note that it was not clear how the permissions are set, so it may be the case that Only Shannon can read and or edit this document.  Let me know if others cannot access this.

          To the extent possible, this needs to be completed.  We should add data sources not in the list.  In the sheet, they use the term "canonical" and that was a bit confusing to me.  Think of this as the "authoritative" source.  Sometimes that is us or our web pages (e.g., science stories, newsletters, etc.).  In other case it might be a tool, such as the source of our social media reach metrics.    

          We simply need to do the best we can now and questions will come back later as needed for clarifications.

        2. This will be next thing to work on after annual report

        3. Put on agenda for next week

      3. Working with SCs to get their meetings with the EC

    3. @majumdar

      1. Had regular meeting last week for eval group

      2. Will help Misha to make sure our metrics align with project metrics

      3. Amit will be at a meeting Monday - Wednesday next week and will be absent

    4. @Cindy Wong

      1. Evaluations

        1. Winona asked to send another request to RPs who have not responded. Waiting on more guidance

      2. EAB

        1. Schedule next EAB meeting - virtual (EAB, EC and NSF)

        2. Need to also schedule EAB 1-1’s with ACO and RP

      3. RAC - Scheduled for Sept 29

    5. @Dina Meek

      1. Presenting both Comms and Web PY5 plans to EC on May 5

      2. Comment on submit news for newsletters - Chuck - People are trying to do something with the link and it isn’t working - he tried this morning and it wasn’t working - couldn’t enter info in the fields

        1. Dina sent a second email with a corrected link

        2. Amit and Chuck walked thru on screen

      3. May join NSF meeting on Monday from a car

    6. @Kimberly Bruch

      1. nothing to update

    7. @Misha Shah -

      1. nothing to update

    8. @Shannon Bradley -

      1. Annual Report

      2. Help Misha with Outcomes and Metrics

      3. Financials next - reports just came out

      4. Report of Emails for Dina

    9. @Lisa Kaczmarczyk

      1. absent

Next Meeting: Apr 22, 2026

Reference

ACO Vacation Schedule