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2026-04-07 - ACCESS EC Meeting Agenda & Summary

2026-04-07 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

  • Speakers:

Parking Lot

  • Shannon on vacation - Misha taking notes

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https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Last Meeting Notes: 2026-03-31 - ACCESS EC Meeting Agenda & Summary

  2. Informational Items

    1. Link to ACCESS swag shop - https://dixon-graphics.com/access-ci/shop/home

  3. Allocations - @Bruno Abreu

  4. Support - @Shelley Knuth /Alana/Jim

    1.  

  5. Operations Tim/Leslie

    1.  

  6. Metrics @Tom Furlani @Joseph White

    1.  

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

  8. EAB @Chuck P

    1. See below - EAB response review today

  9. ACO @John Towns

    1. Dina and Shannon are setting up PEARC Exhibitor registration

  10. NSF - Sharon and Ed -

    1.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - Need to schedule interim meetings with each SC/WG to interact with the EC

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. Has not met; next meeting is Apr 9, 2026

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. EC report scheduled for Apr 28, 2026

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture WG (Proposed)

      1. no report

  12. Milestone Review: (Link Below) - We have a lot of things coming up in May

    image-20260406-195103.png

     

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260406-195249.png

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

Additional Agenda Items

  1. Standing Committee Reports

  2. EAB Report - Chuck Pavloski

    1. Report from EAB meeting on February 17, 2026 available for review here: https://docs.google.com/document/d/1gvl4GBlMWuBNhqK27IZdv0f0ZcNyTbytpfXT4w6tz4A/edit?usp=sharing

      1. This report was processed to help identify the key recommendations for each service team and the program as a whole

      2. We are going over the comments today as part of the agenda to form an EC response to the EAB

  3. Fall Quarterly -

    1. Sept 15 - 17, 2026

    2. Shelley is going to see if she can find a room

  4. Update on account vetting and remediation of non-compliant accounts (Bruno, Nathan)

Quick recap

The meeting began with participants discussing timing and the host role for what appeared to be an upcoming event or call. Tom initially thought he might be the host but confirmed he wasn't designated as such, while Chuck mentioned there was a specific request from Sharon not to use an AI companion during the event. The conversation revealed some uncertainty about the host responsibilities and technical setup requirements.

Next steps

Next steps were not generated due to insufficient transcript.

Summary

Meeting Host and Timing Discussion

The meeting began with Tom and Tim discussing their timing for the meeting, confirming they were on time. Chuck raised a question about the meeting host and mentioned a specific request from Sharon not to use the AI companion during the meeting. The group clarified that John was the host, though the initial host assignment was unclear.

Next Meeting: Apr 14, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(Annually%2C%20Monthly%2C%20Ongoing%2C%20Quarterly%2C%20%22Semi%20Annually%22%2C%20Upcoming)%20AND%20labels%20%3D%20EC

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board