2026-03-25 - OpenCI ACO Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. 2026-03-24 - ACCESS EC Meeting Agenda & Summary

      1. Vetting incoming users has been approved to go forward dealing with people using emails that are not tied to an institution - we can restrict that communication to just portal account users

      2. There will probably be a communications issue as people deal with this - Starting Apr 6, 2026

         1. https://docs.google.com/document/d/1wUTMf93D2n7tcL74R7O9odff95gcI4PZFoKf66ztbUU/edit?tab=t.0#heading=h.ti6q475uambw

      3. Identity creation issues - people have commented that getting identities is challenging

         1. Discussion is about ACCESS process to get an ID - and it is changing for people who do not have in-common federation/Internet2 - You just get an ACCESS ID

         2. but then the RP still requires you to get an ID - and the student doesn’t understand why they have to make another ID again

         3. In XSEDE - they used to create an account on behalf of the user - and they had a single sign on hub - but it wasn’t funded in ACCESS was considered too expensive

         4. Eric and Virginia are taking this back to the RP forum to discuss

      4. International identities makes this even more complicated

      5. Discussion about AI Chatbot that doesn’t require authentication

      6. Discussion of Quarterly Meeting in Sept/Oct in Colorado - WhentoMeet out for date

2. Review Action Items
   ACO Member To Do Items
   
   

   

3. Select Spotlight Topic for Monday’s NSF meeting - we meet Apr 6, 2026

   1. NSF Meeting Project Spotlight Topics

   2. Moving to a once every two weeks cadence

   3. Topic Picked: what does NSF want to talk t us about, we do not have anything at this point

4. Should we send someone to Shelley’s AI Training in Boulder for the ACO?

   1. John asked - Shelley responded: we don’t need anyone to do anything.  This is just an invitation to participate.  It’s completely optional.

5. Quarterly Report

   1. Give blackout dates to Sharon - give her dates from April 16 to end of June dates

   2. Need 2 hour time frame

   3. 2 hour meeting - 20 mins for us talking about what we did last year - 40 mins for what plans are for PY 5 and an hour of discussion

      1. Could use the 40 mins for YR5 to talk about things that might not be needed

6. Updates

   1. @John Towns

      1. covered above

   2. @Chuck P

      1. Need to finish EAB report

      2. What was provided was over comprehensive

   3. @majumdar

      1. Survey results: https://docs.google.com/presentation/d/1UnzBz6znI6YV1iM-m8qf235PqV0ifUdE/edit?usp=drive_link&ouid=108483074521788833672&rtpof=true&sd=true

      2. It is looking like they have a bit of a budget surplus at the end of the project

   4. @Cindy Wong - vacation March 17 - April 2

      1. absent

   5. @Dina Meek

      1. Not getting many newsletter submissions

         1. Normal for this point in the program?

      2. Partly a By-Product of how they planned things - getting to the end of a product year and gearing up for the next on

         1. maybe we can ask for what new things we can look forward to from the new teams and do one a month

         2. She can go by the info in the quarterly meeting info

         3. Will check to see if she is getting email from all RPs - does have comms at each of the RPs

         4. We can also bring it up at the EC meeting

      3. Look at recent ACSS awards - and do an article on each one of those

   6. @Kimberly Bruch

      1. Hummingbirds - wings and how they can engineer more agile engineering discoveries

      2. You know how you are not supposed to have a teachers pet - she just made another discovery with XPanse and Anvil - will be doing an article on that

   7. @Misha Shah -

   8. @Shannon Bradley - vacation Apr 6, 2026 - Apr 10, 2026

      1. Quarterly/Annual Report

      2. Old encumbrances in the Comms account - I have followed up with Dawn and Purchasing again on this (Initial request was for this was started in December) - they have been cleared but still show on the report

      3.  

   9. @Lisa Kaczmarczyk

      1. Absent

7. Budget plans for PY5

   1. International Summer School - $160,000

   2. Quarterly Planning Meetings - $80,000

   3. Students at PEARC and SC - $15,000

      1. University of Alaska - student interested in being a student writer - even a science writer

   4. More for Lisa K - $10,000

   5. Increasing Chuck and John’s allocation

   6. What are other things we might need?

Next Meeting: Apr 1, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing