/
2026-03-18 - OpenCI ACO Leadership Meeting Agenda & Summary

2026-03-18 - OpenCI ACO Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Dina Meek, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

 

Parking Lot:

https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

Quarterly Report Due Apr 13, 2026

  • Shannon will make Quarterly Report Template and distribute it Mar 18, 2026

  • ACO will start working on the report March 20

  • Report Review in ACO Meeting April 8

  • John's final review April 9-10

  • Report Due Apr 13, 2026

Folder: https://drive.google.com/drive/u/0/folders/1hP2CZKkleF6dqlRcKQ4sv8gA186JkNpD?ths=true

Annual Report: https://docs.google.com/document/d/1e8GKhJtSiK4JikK9g6ONMIKZg5E-z1zoILsMTPCiz00/edit?usp=drive_link

 

 

Decisions made during the meeting:

Use Decision Macro

Agenda/Notes

  1. Most Recent EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/2049474561

      1. EC sponsor for Communications is Bruno

      2. Reminded about Highlight Book

      3. Things that were identified yesterday - make them topics to talk about next week

      4. Can Dina sit in on the meeting next week to hear the discussion about the things that were not communicated? - should be OK - ask Tom first

      5. Kim - NAIRR Pilot Communications

        1. Wrote about Voyager - study on cervical cancer last November - posted on HPCWire

          1. sent article to NAIRR Pilot - let them know they could re: post it

          2. was contacted back by a contractor - who was very difficult to work with - ended up rewriting the article poorly, used bad pictures, they are unprofessional and very slow to post things

          3. It still isn’t done and is still asking for editing help

          4. no postings since September

  2. Review Action Items
    ACO Member To Do Items

    image-20260318-162816.png
https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20%28%22To%20Do%22%2C%20%22In-Progress%22%29%20AND%20assignee%20IN%20%28%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22%29

  1. Select Spotlight Topic for Monday’s NSF meeting - we do meet next Monday

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

    2. Moving to a once every two weeks cadence

      1. Next meeting is

    3. Topic Picked:

      1. Finance: Sharon said we can handle managing the remainder of our budget

      2. Any others?

        1. NSF review EAB recommendations that would be appropriate to ACO?

        2. Do a complete review in preparation for the EC meeting? yes

  2. Should we send someone to Shelley’s AI Training in Boulder for the ACO?

    1. What is she expecting the ACO to get from this workshop? - John will ask

  3. Updates

    1. @John Towns

      1. Busy week representing ACCESS in DC last week

    2. @Chuck P

      1. EAB report received yesterday from the EAB Chair (Nitin).

      2. Chuck to review and send around to the EC in the next day or two

      3. Will put on the EC meeting agenda in two weeks

    3. @majumdar

      1. doing some prelim analysis of survey results

    4. @Cindy Wong - vacation March 17 - April 2

    5. @Dina Meek

      1. John analyzed the email list using CoPilot and found some that can be deleted - but it showed we do have a good number of industry people who have joined the mailing list

    6. @Kimberly Bruch

      1. Working on SDSC worksite and all sub-sites are meeting accessibility law - is ACCESS on this?

      2. Dina - yes - all the individual sites do their own scans - but we as the ACO are always reminding people to do their accessibility scans

    7. @Misha Shah - absent

    8. @Shannon Bradley

      1. I have gone ahead and prepared the template for our annual report ahead of time so you can review the setup before our meeting.

        The folder where everything is stored is here:  Project Year 4

        It contains all the reports we have done in PY4 for reference and the template for our final report of the year: Annual Report

        Each section is labeled for the person responsible (like normal).

        For the Summary of the full year I have inserted the text from the past 3 reports so you can review can create a summary (either by hand or start with AI) .  Each Quarterly Report is color coded:

        • October to December 2025 is blue

        • July to September 2025 is purple

        • April to June is 2025 maroon

        Once you have finished your summary you can delete the colored text in your sections.

        For the plans for PY5 I have gone ahead and brought in the template from our planning sessions into each of your sections, so you know what we spotlighted for PY5.  This should make it easier to make the text section of your PY5 plan.

    9. Financial Report

      1. All NSF monies are applied to Budget

      2. Payroll assignment corrections made

      3. Working through old encumbrances - many are gone - does anyone know why Finance doesn’t do them all at once?

        image-20260318-173803.png

         

    10. @Lisa Kaczmarczyk

Next Meeting: Mar 25, 2026

Reference

ACO Vacation Schedule