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2026-02-25 - OpenCI ACO Leadership Meeting Agenda & Summary

2026-02-25 - OpenCI ACO Leadership Meeting Agenda & Summary

Attendees:

Present: John Towns, Chuck Pavloski, Amitava Majumdar, Dina Meek, Kim Bruch, Misha Shah, Cindy Wong, Shannon Bradley, Lisa Kaczmarczyk

 

Parking Lot:

https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

 

Decisions made during the meeting:

Use Decision Macro

  1. ACO has decided to better utilize time and follow the recommendation of people at the February Quarterly Meeting and reduce the time length of this meeting from 1.5 hours to 1 hour - from 1:00 pm to 2:00 pm CST (11:00 am to 12:00 pm PST)

Agenda/Notes

  1. Most Recent EC Meeting Debrief

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1987149825

    2. reviewed

  2. Review Action Items
    * ATT-241 completed
    * ATT-244 almost done - is being shared out in the newsletter - marking done

    image-20260225-164450.png


    ACO Member To Do Items

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&themeState=dark%3Adark%20light%3Alight%20spacing%3Aspacing%20colorMode%3Alight&filter=status%20IN%20%28%22To%20Do%22%2C%20%22In-Progress%22%29%20AND%20assignee%20IN%20%28%22557058%3Ac61fb5cb-fcb1-48c2-a2e4-a8f1aef1c361%22%2C%20%2262eab95c50bd9783f62b3279%22%2C%20%22557058%3A058110c9-90e4-4513-b724-ad9102619ff5%22%2C%20%2263caee7d2c6573abb08de901%22%2C%20%22627a6ec28dd5f300685510ca%22%2C%20%22712020%3A5ddf0007-5488-4466-a2f8-3ec2414e2dfc%22%2C%20%22557058%3A611b897c-3b29-4055-afdc-f9fab8faa655%22%2C%20%22630e560d8473817d7d04384b%22%29

  1. Select Spotlight Topic for Monday’s NSF meeting

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

    2. Moving to a once every two weeks cadence

      1. Next meeting is Mar 9, 2026

    3. Topic Picked:

      1. Finance:

        1. International HPC - $160,000 - will fit in budget

        2. review with John in 1-on-1

        3. review forecast with NSF

        4. Support Students at conferences and workshops - will need to add a CFOPA for PSE

      2. Any others?

        1.  

  2. Updates

    1. @John Towns

      1. We should move these meetings to 1 hour meetings - move it to 1 to 2 CST (11 to 12 PST)

        1. John will make meeting changes

      2. DOE Genesis meeting last week

    2. @Chuck P

      1. Recovering from ACCESS Quarterly last week

      2. Need to schedule SC/WGs interim slots in the EC

        1. and speak with them about their RACIs

      3. Need to reach out to SC/WGs status and whether they are active

      4. Waiting on EAB to send report from last week’s meeting

    3. @majumdar

      1. Surveys -

        1. We have gotten double the responses from users what we got last year

        2. for staff we got 50 out of 125

    4. @Cindy Wong - vacation March 17 - April 2

      1. Evaluations

        1. Staff Survey - 50 responses total (closed)

        2. Community - 511 responses (closes Monday, 03/02/26)

        3. RP - Phase 1: 3 out of 12 (closes Monday, 03/09/26)

          1. Phase 2: pending emails from Winona

      2. EAB

        1. Survey sent, closes Friday, Mar 13, 2026

        2. Schedule remaining 1-1s: ACO and RP (to-do)

        3. Need to clean up recording and share transcripts with Shannon

      3. RAC

        1. Fall 2026 availability is live, need to send official email

        2. Edit and share recording (to-do)

        3. Comments from attendees were very favorable - very engaged

      4. Feb QM:

        1. Survey sent, closes Wednesday, 03/11/26 -https://forms.gle/HDnqQPWFkx7HL3fr9

        2. will ask Nathan Tolbert for data clean up support on the surveys

    5. @Dina Meek

      1. Mailing List Mined

        1. John will help with ideas of what to do with this

      2. PEARC Sponsorship level?

        1. Tom is working on this: https://access-ci.atlassian.net/browse/ATT-215

    6. @Kimberly Bruch

      1. no updates

    7. @Misha Shah

      1. Misha is taking over Cyber Security Council for John do John can do the Data committee

    8. @Shannon Bradley

      1. Ready to work with Chuck on presenting updated RACI to Standing Committees so they can see the things that might need updated

        1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/2024767490

      2. Reminded SPA that we had our last installment of monies ready to deposit into our account

      3. Cleaning up more encumbrances from past years in our finance records

      4. No one has contacted me about managerial tools they are using on their teams yet

      5. Consolidating Quarterly notes

      6. Dina’s staff list is updated - need to updated in master Google List Admin

        1. Also need to follow up with Google Workspace help to see why Cassian appears to have been removed from the user lists but still shows as a folder manager

    9. @Lisa Kaczmarczyk

      1. Created an initial sheet of lessons learned from discussion on Tuesday - will send to EC for review

      2. Will provide two copies - 1 with verbatim and 1 consolidated

      3. Tom was sick and Shelley left early

      4. Should she just share it equally with everyone?

      5. This is not an opportunity for editing and revisions - this is just an offering of what was said

      6. Since it won’t be shared with anyone who was not there - it can’t be shared in the meeting - everyone would have to decide if Tom and Shelley can see it

      7. John suggest share it with people who attended and John follow up to see if it is OK to be shared with whole EC - and then the EC can decide if it can be shared with NSF

      8. Would like to know if there was any feedback on Lisa’s session

        1. John can do something informally

        2. Lisa is OK with that

Next Meeting: Mar 4, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing