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2026-02-23 - NSF ACO Meeting Agenda & Summary

2026-02-23 - NSF ACO Meeting Agenda & Summary

Attendees:

John Towns, Amitava (Amit) Majumdar, Chuck Pavloski, Dina Meek, Kim Mann Bruch, Cindy Wong, Misha Shah, Sharon Geva, Ed Walker, Shannon Bradley

Parking Lot

AI Transcribing is not allowed for this meeting due to NSF participation and their directives

Moved this meeting to an every other week cadence effective Jan 28, 2026

Decisions made during the meeting:

Use Decision Macro

Weekly ACO–NSF Meeting Structure  

Items highlighted in blue are instructions for each section.

  1. Joint Program Updates (10 min) 

    1. ACO Program Updates (5 min) - John Towns
      Section content instructions: High-level summary of what changed since last week. 
      Metrics snapshot (usage, staffing, financials). 

      1. Staffing Report - no change

      2. Financials -

        image-20260220-213034.png


        Working on eliminating some old encumbrances which should increase this remaining balance.
        Ideas for spending the balance over PY5:
        * Additional money for Lisa K projects
        * Set aside some money for PSC for students to attend PEARC and SC - will create a new activity code
        * Discuss in person meetings - considering the discussion regarding meeting structure and benefits from in person meetings as discussed last week in the Quarterly Meeting

         

    2. NSF Updates (5 min) 
      Section content instructions: NSF perspective: relevant program, agency, or portfolio updates
      Any context that may affect ACCESS or ACO operations.

      1.  

  2. NSF Action Items - (5 min) https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=status%20in%20(%22To%20Do%22%2C%20In-Progress)%20AND%20%22Category%5BCategory%5D%22%20in%20(Original-PEP%2C%20PY3-PEP-WBS-5%2C%20PY3-PEP-WBS-4%2C%20PY3-PEP-WBS-3%2C%20PY3-PEP-WBS-2%2C%20PY3-PEP-WBS-1%2C%20%22NSF%20Meeting%20To%20Do%22)

    1. Meeting tasks

      image-20260209-180557.png

    2. Upcoming PEP Tasks
      Nothing until April

      image-20260209-175652.png

       

  3. Carryover Action Items (5 min) 
    Section content instructions: Review prior week’s decisions & commitments. 
    Confirm closed vs. still open.
    Note blockers. 

    1. none

  4. Critical Status & Red Items (10 min) 
    Section content instructions: Current or Overdue Tasks (top 3–5)
    Owner quick updates + path to resolution. 
    NSF input requested if escalation/decision is needed. 

    1. none

  5. Program Spotlight (15 min)  -
    Section content instructions: Brief look at one priority area each week (e.g., risk, staffing, allocations, milestones). 
    Goal: share context and keep alignment at the program level. 
    Detailed work continues in ACO team meetings — this time is for big-picture feedback.  

    1. Financials - see above

  6. Wrap-Up: Next Steps & Action Items (2–3 min) 
    Section content instructions: Confirm owners + deadlines. 
    Recap today’s decisions. - Today's Decisions (top of the agenda)
    Identify materials NSF expects before the next meeting. 

 

Additional Discussion

  1.  

Next Meeting: Mar 9, 2026 next meeting