2026-02-10 - ACCESS EC Meeting Agenda & Summary

If possible, please fill in this info prior to the meeting - thank you!

1. Consent Agenda - @Tom Furlani (5 mins)

   1. Approval of summaries from prior EC meeting - 2026-02-03 - ACCESS EC Meeting Agenda & SummaryPreview

   2. they are ok

2. Informational Items

   1. Link to ACCESS swag shop - https://dixon-graphics.com/access-ci/shop/home

3. Allocations - @Bruno Abreu

   1. nothing to report

4. Support - @Shelley Knuth /Alana/Jim

   1.   nothing to report

5. Operations Tim/Leslie

   1. Tabletop Exercise is still in the conceptual phase

6. Metrics @Tom Furlani @Joseph White

   1. Community Survey Out… 11 questions…takes less than 3 minutes

   2. Submitting a short paper to PEARC26 on the Impact of ACCESS

      1. Dave Heart, Joe white, and Tom will work on it

7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

   1. Meeting will be reduced to 1x a month - will be communicated out this week

8. EAB @Chuck P

   1. Ready for quarterly meeting (sans approval coming today) - approved

9. ACO @John Towns

   1. Nothing additional

10. NSF - Sharon and Ed -

    1. Nothing to report

11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - All meetings scheduled for this quarter

    2. Communications Standing Committee

       1. no report

    3. Cybersecurity Standing Committee

       1. presenting today

    4. Evaluation Standing Committee

       1. no report

    5. Infrastructure Standing Committee

       1. no report

    6. Ticketing Standing Committee

       1. no report

    7. Web Presence Standing Committee

       1. no report

    8. Data Architecture WG (Proposed)

       1. no report

12. Milestone Review: (Link Below)
    
    

    Open

    

13. EC Meeting To Do / Follow Ups: (Link Below)

    Open

    

Open

14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

       1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

       2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

    2. create a ticket if you have anyone onboarding or offboarding and need access permissions set properly

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1. Update on the RAC meeting this Thursday - Bruno

   1. Agenda link: 2026-02-12 ACCESS Researcher Advisory Committee - Spring 2026Preview

   2. review

   3. Agenda looks good - good depth of content from our side

   4. Sharon is glad to help with intro - needs to leave and attend another meeting by 4

2. Update on the Agenda for the February Quarterly Meeting

   1. 2026 February 17-19 - ACCESS Quarterly Meeting in Chicago | AgendaPreview - logistically it is easier for people to eat at the hotel

      1. Hotel told Shannon they could provide a breakfast buffet for $25 as part of the “package” for staying at the hotel.

         1. 21 x 25 = $525

         2. 33 x 25 = $825

         3. 32 x 25 = $800

         4. 6 x 25 = $150 people leaving 1 day later

         5. Total - $2300

      2. Contacted the hotel for menu - and we were told that it was a continental breakfast with a hot selection of oatmeal - all three days.

         1. Bakery Selection

            1. Freshly Baked Mini Pastries

               1. Assorted Bagels

               2. Cream Cheese, Butter, Fruit Preserves

            2. Cold Offerings

               1. Seasonal Fresh Fruit Display

               2. Individual Greek Yogurts

               3. House Granola, Dried Fruit, Brown Sugar

               4. Cereal Selection: Individual Cold Cereal Cups

               5. 2% Milk, Skim Milk

            3. Hot Chef’s Item

               1. Steel-Cut Oatmeal Bar

               2. seasonal toppings, dried fruit, toasted nuts, warm spices

            4. Beverages

               1. Fresh Brewed Coffee & Hot Tea

               2. Orange & Cranberry Juice

               3. Filtered Still Water

      3. Shannon is working with caterer to get a better hot breakfast quote for the same or better price.

      4. Are you all breakfast eaters? Do you prefer a light continental breakfast before the sessions or do you want something more substantial?

      5. New Quote

         1. Tuesday - 20 people - $373

            Open

            

         2. Wednesday - 34 people - $615

            Open

            

         3. Thursday - 32 people - $525

            Open

            

         4. Total - $1513

3. Consent on EAB PY5 Slides - Chuck

   1. https://docs.google.com/presentation/d/1GaZUsTTNd3tFdEvEFFGqakaEsyaLW5t6/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

   2. Have not heard back yet from Bruno and Tom - they are ok with the share

4. Standing Committee Reports

   1. Cybersecurity Standing Committee - Derek

   2. meeting monthly

   3. Main items accomplished

      1. publication of web pages 1.4 AUP - is on all web pages bottom + new privacy policy

      2. once you change AUP - we require people to re-ack

   4. ACCESS Duo

      1. Inf change that DUO company put in place so they can retire certs in their infrastructure

      2. retiring old DUO software on Feb 2 - people with old software would not work

      3. there were 423 people who had an out of date DUO Mobile - only got a handful of messages back

      4. Disable Duo telephony based auth - duo recommends against it

         1. there still are some using it

         2. will email when it will be turned off - will remind of other options

   5. working on improving policies - continuous improvement

   6. Participation of RPs in incident response exercises - working on it

      1. How will it be coordinated? Tabletop exercise - this is what was compromised - how would you deal with it

         1. would like to have a workshop for the team and a couple desks

         2. Tom says these are worthwhile and thought provoking

   7. Chuck - is there anything you need from EC while you are here?

      1. appreciate continued support

      2. they have a mailing list to the PIs - as part of incident response setup - would like to make sure that everyone who is on list can confirm they got messages - so you may hear from them

When do we want to discuss this?

• During the Quarterly Meeting - During EC meeting - what part of agenda?

  • Update on Infrastructure Expansion: Standing committee exists focuses on identifying new classes of CI to integrate with ACCESS

  • Question for EC: Is this the correct approach we are taking (working on non allocated compute cloud and storage resources has been deprioritized)

    Two Discoverable but not allocated resources
    SAGE AI/Edge Computing at Northwestern
    FABRIC @ UNC Chapel Hill
    What should we do?
    Sharon (NSF) - the fact that they are NSF funded is not the main point, the focus is - were they funded to be national resources?
    If we want to support national scale resources(we want to be affiliated but not allocated)

    What is the EC adopted new terminology: Allocated/full integrated, enabled and aligned

    ACTION: The above needs to become a topic for the quarterly meeting - when the group is together.

Program Milestones

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

Risk Register:

Project Change Request: