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2026-02-03 - ACCESS EC Meeting Agenda & Summary

2026-02-03 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

  • Speakers:

Parking Lot

  • Shelley - out 10th (due to being OOO) - Alana will attend

  • Chuck needs to leave a little early (20 mins)

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Approval of summaries from prior EC meeting - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1914929153

  2. Informational Items

  3. Allocations - @Bruno Abreu

    1. Allocations: No update

  4. Support - @Shelley Knuth /Alana/Jim

    1.  Announced the National AI Workshop! June 2-3/2026, Denver Westin (same as last year)

      1. Applications out in the next 2-3 weeks

      2. ~150 will be accepted, highly competitive

    2. SUPPORT: secured everything for national workshop and sent out STD

  5. Operations Tim/Leslie

    1. no update

  6. Metrics @Tom Furlani @Joseph White

    1. Metrics: No updates

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

    1. Discuss RP meetings

  8. EAB @Chuck P

    1. Agenda set for quarterly meeting

  9. ACO @John Towns

    1. ACO: everything moving along nice - no major updates

  10. NSF - Sharon and Ed -

    1. NSF: no major updates

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing - All meetings scheduled for this quarter

    2. Communications Standing Committee

      1. no report

    3. Cybersecurity Standing Committee

      1. Derek has been rescheduled to meet with EC (2/10/26)

    4. Evaluation Standing Committee

      1. no report

    5. Infrastructure Standing Committee

      1. reporting today

    6. Ticketing Standing Committee

      1. no report

    7. Web Presence Standing Committee

      1. no report

    8. Data Architecture WG (Proposed)

      1. no report

  12. Milestone Review: (Link Below)

  13. EC Meeting To Do / Follow Ups: (Link Below)

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

    2. create a ticket if you have anyone onboarding or offboarding and need access permissions set properly

Additional Agenda Items

  1. Update on the Agenda for the February Quarterly Meeting

    1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1653899266/2026+February+17-19+-+ACCESS+Quarterly+Meeting+in+Chicago#Agenda

  2. Standing Committee Reports

    1. Infrastructure Port. Exp. SC (JP Navarro, Joseph White)

      1. Update on Infrastructure Expansion: Standing committee exists focuses on identifying new classes of CI to integrate with ACCESS

      2. Question for EC: Is this the correct approach we are taking (working on non allocated compute cloud and storage resources has been deprioritized)

        Two Discoverable but not allocated resources
        SAGE AI/Edge Computing at Northwestern
        FABRIC @ UNC Chapel Hill
        What should we do?
        Sharon (NSF) - the fact that they are NSF funded is not the main point, the focus is - were they funded to be national resources?
        If we want to support national scale resources(we want to be affiliated but not allocated)

        What is the EC adopted new terminology: Allocated/full integrated, enabled and aligned

        ACTION: The above needs to become a topic for the quarterly meeting - when the group is together.

  3. RAC - Bruno

    1. Researcher Advisory Committee (RAC) will hold its semiannual meeting next week on Feb. 12th, 3:00-4:30 PM ET.

      Pending final details, the agenda will include:

      1. General updates and announcements from the ACCESS program

      2. A discussion about AI Inference as-a-service resources in the ACCESS ecosystem

      3. An open discussion about what ACCESS should focus on over the next 6 months from the research community's standpoint.

      First, I would like to ask if any of you have an item/topic you wish to highlight in terms of updates and announcements that you deem relevant to this community. Tom Furlani will present the PY5 Shared Goals we discussed last week and provide some details on the Metrics team's work.

      Second, it was brought to my attention that several of you do not have this meeting on your calendars. As far as I understand, each track has a representative in the audience, who may not be the same as the EC representative. What I have in my list is:

      • Bruno from Allocations

      • Tom Furlani from Metrics

      • Amitava Majumdar from ACO

      • Dave Wheeler from Operations

      • Alana Romanella and Jason Armbruster from Support

      • Eric Adams from the RP Forum

      If you or a team member wishes to attend the RAC, please let us know, and we will send a calendar invite.

  4. EAB - Chuck Pavloski

    1. no report

  5. Finalize Shared Priorities

    1. Shared priority slides - https://docs.google.com/presentation/d/1GaZUsTTNd3tFdEvEFFGqakaEsyaLW5t6/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

    2. These slides will be presented to the EAB after this meeting

    3. PY5 milestones - everyone’s slides are in the folder- these will be presented at the EAB

Discussion

Next Meeting: February 10, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

 

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board