2026-01-28 - OpenCI ACO Leadership Meeting Agenda & Summary

1. Most Recent EC Meeting Debrief

   1. 2026-01-27 - ACCESS EC Meeting Agenda & SummaryPreview

2. Review Action Items
   
   

   Open

   

   
   ACO Member To Do Items

3. Select Spotlight Topic for Monday’s NSF meeting

   1. NSF Meeting Project Spotlight TopicsPreview

      1. John will ask Sharon if they want a deeper discussion with the EC about the Priorities

         1. She was not interested in making this a priority

      2. Discuss what will happen after the program ends - she does not know yet

   2. Moving to a once every two weeks cadence

      1. Next meeting is Feb 9, 2026

   3. Topic Picked:

      1. not sure

4. Updates

   1. @John Towns

      1.  

   2. @Chuck P

      1. See Cindy’s section

      2. We are seeing traction with getting participation from Standing Committees and Working Groups to report up and communicate with the EC

   3. @majumdar

      1. Please complete staff survey

      2. First deadline is Friday

   4. @Cindy Wong - vacation March 17 - April 2

      1. Evaluations SC

         1. Staff: 28/100+ responses so far (deadline THIS Friday)

            1. Allocations: 5/24

            2. Support: 3/26

            3. Operations: 6/50

            4. Metrics: 5/15

            5. ACO: 7/8

            6. Prefer not to answer: 2

         2. Community: draft in progress; collecting target list this week

         3. RP: Confirmed that we’ll distribute early Feb; close end of Feb

      2. External Advisory Board: https://access-ci.atlassian.net/wiki/x/AYCKbw

         1. 5 confirmed in-person members

         2. Draft agenda: https://docs.google.com/spreadsheets/d/1ie4NyNNaSWwol29Nf1bEzCJoi3HCYYsYF9yVEBmW7nw/edit?usp=drive_link

      3. EC meeting with Lisa after the EAB meeting - meeting will have PIs and their CoPIs and their Alternates + specific liaisons only - Lisa wants the EC to be comfortable

         1. for ACO - John, Chuck and Amit will be there

         2. John will ask the EC who will attend

         3. Lisa wants to know in advance

      4. Researcher Advisory Committee

         1. Sent call for Agenda Topics to RAC

      5. Feb. QM: Agenda Planning Committee: final agenda shared today

   5. @Dina Meek

      1. Newsletters coming out this and next week

      2. Quarterly Meeting topic: What should we talk about to the community in PY5?

         1. Shannon will take notes for Dina

      3. Did send an introducing ACCESS - 60% open 20% click thu rate - very happy

   6. @Kimberly Bruch

      1. new cool story posted today - working on a wrapper for the ACCESS site

         1. Hydrogen Power Gets a Spark — Thanks to SDSC’s Expanse

   7. @Misha Shah

      1. no updates

   8. @Shannon Bradley

      1. Planning Feb Meeting

         1. Planning Sheet - https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?gid=0#gid=0

            1. catering confirmed and invoices updated with headcount - total updated to $4,989.60 - (including a contingency amount)

               1. https://svna.ncsa.illinois.edu/r-t-p/show/34446

               2. Day 1 - 20 guests

               3. Day 2 - 34 guests

               4. Day 3 - 32 guests

         2. Agenda approved and placed on the confluence page: 2026 February 17-19 - ACCESS Quarterly Meeting in ChicagoPreview

         3. Lisa - Shannon -  If I need it, can we get ahold of a flip chart with sticky sheet backs and markers?

            1. https://access-ci.atlassian.net/browse/ATT-242

         4. Cindy will help Shannon with name tags

            1. https://access-ci.atlassian.net/browse/ATT-243

   9. @Lisa Kaczmarczyk

      1. discussed above

ACO PY5 Goals and how they align to ACCESS Project Wide Goals - https://docs.google.com/presentation/d/1u64T3LsL403A5dLIhlJ_tDf3eRPwRILq/edit?slide=id.p1#slide=id.p1

• All Team PY5 Goals https://docs.google.com/presentation/d/1GaZUsTTNd3tFdEvEFFGqakaEsyaLW5t6/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

Program Wide info we have created ahead of time for the ACO we can pull from: https://docs.google.com/presentation/d/1aZiQD39sEFjcCNn-KCEXxq03yNB51H12/edit?slide=id.p1#slide=id.p1

What does ACO need to do next?

• do first draft by tomorrow Thursday 1/29

• more detailed version for ACO - ready to go for EAB by Feb 10, 2026

• need done ahead of time - ACO meeting before Feb 4, 2026

• PY5 ACCESS Wide Goals

  1. Improve the user experience (e.g., better user guidance, personalization of the user experience, and better insights through usage analysis, …)

  2. Increase the value delivered to the ACCESS-Allocated Resource Providers (e.g., easier integration processes, simpler and more effective tools, …)

  3. Solidify the programmatic foundation for transitioning to successor awards (e.g., modernizing tools, updating documentation and policies, and improving cross-program operational alignment, capturing lessons learned, …)

  4. Better capture and articulate ACCESS scientific impact (e.g., through publications data, new captured metrics, new analysis of existing data captured, …)
     
     

• ACO

• Continue to improve upon governance structures and processes

  • Refine Standing Committee and Working Groups procedures

  • Improve communication channels between EC & SCs/WGs

• Leverage advisory bodies (EAB, RAC) 

  • Ensure robust communication and integration of feedback from advisory bodies

  • Track and address active EAB and RAC recommendations with the EC

• Engage the community

  • Assessing researcher satisfaction; Enhance survey response rates 

  • Tracking community-building and engagement events across the program

  • Enhance engagement, improve visibility, and ensure strategic communication efforts

• Transition planning and project close-out

  • Transition plan for tools, processes, capabilities that might be transferred to subsequent awardee(s)

  • Prepare for project close out and final reporting

Next Meeting: Jan 21, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing