2026-01-21 - OpenCI Leadership Meeting Agenda & Summary

Decisions made during the meeting:

Agenda/Notes

1. Most Recent EC Meeting Debrief

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1913421825

2. Review Action Items
   ACO Member To Do Items

   Open

   

3. Select Spotlight Topic for Monday’s NSF meeting

   1. https://access-ci.atlassian.net/wiki/spaces/ACP/database/1644199966

      1. John will ask Sharon if they want a deeper discussion with the EC about the Priorities

   2. Topic Picked:

      1. Jan 26, 2026

      2. Talk about Lisa’s involvement at Feb Meeting - frame it as please provide feedback in advance

4. Updates

   1. @John Towns

      1. Need slides completed by Feb 4, 2026

      2. Hopefully we can have a draft to review by next week

   2. @Chuck P

      1. Working with Cindy to get proposed EAB agenda to the EC … we have a working document that I plan to finish this week (by tomorrow really)

      2. Getting a proposed replacement EAB member by following the approved procedure is going to take some time, but I already got organized yesterday from the 2024 election materials

      3. All SC/WGs are scheduled to report to the EC before the Feb meeting with interim reports

      4.  

   3. @majumdar

      1.  

   4. @Cindy Wong - vacation March 17 - April 2

      1. External Advisory Board: https://access-ci.atlassian.net/wiki/x/AYCKbw

         1. 5 confirmed in-person members

         2. Draft agenda: https://docs.google.com/spreadsheets/d/1ie4NyNNaSWwol29Nf1bEzCJoi3HCYYsYF9yVEBmW7nw/edit?usp=drive_link

      2. Researcher Advisory Committee

         1. Sent call for Agenda Topics to RAC

      3. Feb. QM: Agenda Planning Committee: https://docs.google.com/spreadsheets/d/18CkNXNN-l2JIsSK4ZTecj6G6rSa4AKeIxwhJwjqQv_U/edit?usp=sharing (Deadline Friday, Jan. 23)

      4. Evaluations SC

         1. Staff: 17 responses so far (deadline next Friday)

            1. Decided to remove those who are no longer staff

            2. response rate is very low for a little over 100 people

         2. Community: Proceeding with shorter survey, plan to distribute end of month.

            1. Will forgo the “optional” longer survey

         3. RP: Confirmed that we’ll distribute early Feb; close end of Feb

   5. @Dina Meek

      1. No update

   6. @Kimberly Bruch

      1. no update

   7. @Misha Shah

      1. no update

   8. @Shannon Bradley

      1. Planning Feb Meeting

         1. Planning Sheet - https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?gid=0#gid=0

         2. Planning Agenda - https://docs.google.com/spreadsheets/d/18CkNXNN-l2JIsSK4ZTecj6G6rSa4AKeIxwhJwjqQv_U/edit?gid=0#gid=0

         3. Confluence Page - https://access-ci.atlassian.net/wiki/spaces/ACP/pages/1653899266

         4. Catering: Under review

            1. https://docs.google.com/spreadsheets/d/1ufIhfLOpaOm8-xmhzITII6lhcBnRHQQ8EZxCSjW6irc/edit?pli=1&gid=134377701#gid=134377701

            2. Does this look ok to you all?

   9. @Lisa Kaczmarczyk

      1. Shared with the EC what she will be doing at the Quarterly Meeting

      2. Need to talk to Nitin about how much time it will take

      3. Need info back from EAB on what they expect

Discussion

ACO PY5 Goals and how they align to ACCESS Project Wide Goals - https://docs.google.com/presentation/d/1u64T3LsL403A5dLIhlJ_tDf3eRPwRILq/edit?slide=id.p1#slide=id.p1

All Team PY5 Goals https://docs.google.com/presentation/d/1GaZUsTTNd3tFdEvEFFGqakaEsyaLW5t6/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

Program Wide info we have created ahead of time for the ACO we can pull from: https://docs.google.com/spreadsheets/d/1XCDDgtge2RQdigj29Xv4SivvsMKGNHLg/edit?gid=296796123#gid=296796123

What does ACO need to do next?

• more detailed version for ACO - ready to go for EAB by Feb 10, 2026

• need done ahead of time - ACO meeting before Feb 4, 2026

Background

• PY5 ACCESS Wide Goals

  1. Improve the user experience (e.g., better user guidance, personalization of the user experience, and better insights through usage analysis, …)

  2. Increase the value delivered to the ACCESS-Allocated Resource Providers (e.g., easier integration processes, simpler and more effective tools, …)

  3. Solidify the programmatic foundation for transitioning to successor awards (e.g., modernizing tools, updating documentation and policies, and improving cross-program operational alignment, capturing lessons learned, …)

  4. Better capture and articulate ACCESS scientific impact (e.g., through publications data, new captured metrics, new analysis of existing data captured, …)
     
     

• ACO

 ACO Connecting to ACCESS Wide Goals

• Continue to improve upon governance structures and processes

  • Refine Standing Committee and Working Groups procedures

  • Improve communication channels between EC & SCs/WGs

• Leverage advisory bodies (EAB, RAC) 

  • Ensure robust communication and integration of feedback from advisory bodies

  • Track and address active EAB and RAC recommendations with the EC

• Engage the community

  • Assessing researcher satisfaction; Enhance survey response rates 

  • Tracking community-building and engagement events across the program

  • Enhance engagement, improve visibility, and ensure strategic communication efforts

• Transition planning and project close-out

  • Transition plan for tools, processes, capabilities that might be transferred to subsequent awardee(s)

  • Prepare for project close out and final reporting

Next Meeting: Jan 21, 2026

Reference

https://docs.google.com/spreadsheets/d/1FFGMv7qdoKtHMy_zyyjFLdBMVmCDJY6QDGXSxp_988I/edit?usp=sharing