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2026-01-27 - ACCESS EC Meeting Agenda & Summary

2026-01-27 - ACCESS EC Meeting Agenda & Summary

Attendees:

  • RAMPS/Allocations: Bruno Abreu (v), Rob Light, Ken Hackworth, Nathan Tolbert

  • MATCH/Support: Shelley Knuth (v), Alana Romanella, Jim Griffioen

  • CONECT/Operations: Tim Boerner (v), Leslie Froeschl

  • MMS/Metrics: Tom Furlani (v), Joe White

  • RP: Eric Adams (v), Virginia Trueheart

  • EAB: Chuck Pavloski

  • OpenCI/ACO: John Towns (v), Amit Majumdar, Misha Shah, Lisa Kaczmarczyk, Shannon Bradley

  • NSF: Sharon Geva, Ed Walker

  • Speakers: Winona and Derek (absent)

Parking Lot

  • Misha will not be able to attend the 1/27/2026 meeting

  • Tom - absent today - Chuck will lead

  • Shelley - out 10th (due to being OOO) - Alana will attend

https://docs.google.com/spreadsheets/d/1qlv6quvIWVgjtkh6KDZwH7lzP7AX9Pcnv-T40vf9U6Y/edit?gid=2127193757#gid=2127193757

Decisions made during the meeting:

Use Decision Macro - Tool (under Insert Elements in the toolbar)

Agenda

Consent Agenda - Updates for the team that should be completed/read offline

If possible, please fill in this info prior to the meeting - thank you!

  1. Consent Agenda - @Tom Furlani (5 mins)

    1. Approval of summaries from prior EC meeting - 2026-01-20 - ACCESS EC Meeting Agenda & Summary

  2. Informational Items

  3. Allocations - @Bruno Abreu

    1.  

  4. Support - @Shelley Knuth /Alana/Jim

    1.  our hotel contract was signed so we are moving forward with the Denver workshop in June. 

  5. Operations Tim/Leslie

    1.  

  6. Metrics @Tom Furlani @Joseph White

    1. Planning to submit a PEARC tutorial on using ACCESS XDMoD; Question: What other ACCESS-related tutorial are planned (so we can coordinate and not overlap)?

  7. RP Forum @Eric Adams (RCAC) @Virginia Trueheart

    1. RP meets this Thursday and twice before the Qtrly, I’ll push for topics, ideas, etc. from the RP’s

  8. EAB @Chuck P

    1.  

  9. ACO @John Towns

    1.  

  10. NSF - Sharon and Ed -

    1.  

  11. Standing Committee Updates - EC Liaison - (Chuck lead)

    1. https://docs.google.com/document/d/1pNfsXwr7640_7zk03mJu2jDUqDAsG37fOezlqNYcX0E/edit?usp=sharing -

    2. Communications Standing Committee

      1.  

    3. Cybersecurity Standing Committee

      1. Reporting today as part of the agenda

    4. Evaluation Standing Committee

      1.  

    5. Infrastructure Standing Committee

    6. Ticketing Standing Committee

      1. Rescheduled for today as part the agenda

    7. Web Presence Standing Committee

      1.  

    8. Data Architecture WG (Proposed)

      1.  

  12. Milestone Review: (Link Below)

    image-20260127-190013.png

  13. EC Meeting To Do / Follow Ups: (Link Below)

    image-20260127-190057.png

  14. Reminders

    1. don't forget to review Engagement Tracker and Risk Register Review

      1. Upcoming Meetings & Events (https://docs.google.com/spreadsheets/d/1_EXKUOXmY-TVkDWaHR1-SuiKt404uGEnGSr6uQCkwzw/edit?gid=0#gid=0 )

      2. https://access-ci.atlassian.net/jira/core/projects/RR/list?sortBy=assignee&direction=DESC&filter=status%20in%20(%22Execute%20Contingency%22%2C%20Monitor%2C%20Review)

    2. create a ticket if you have anyone onboarding or offboarding and need access permissions set properly

Additional Agenda Items

  1. Update on the Agenda for the February Quarterly Meeting - Cindy

    1. https://docs.google.com/spreadsheets/d/18CkNXNN-l2JIsSK4ZTecj6G6rSa4AKeIxwhJwjqQv_U/edit?gid=8631833#gid=8631833 - ready for review

      1. just need 1 presenter

      2. all members are OK

    2. We have 36 people registered at hotel

      1. Elisabeth Fein is registered twice - is this correct?

    3. Max individual headcount for all 3 days on the spreadsheet is 34

      1. 19 attending on EAB day

      2. 32 attending first day of all staff

      3. 31 attending second day of all staff

  2. Standing Committee Reports

    1. Ticketing SC (Winona)

      1.  https://docs.google.com/presentation/d/15MpwMowE-TgY93rEgMKVCl9ed1Wxhm2b/edit?usp=drive_link&ouid=101336559023011751262&rtpof=true&sd=true

      2. is there anything you need from the EC? not yet

      3. John wants a screen shot - Winona will put it in the deck so it is included going forward

    2. Cybersecurity SC (Derek) - absent

  3. EAB - Chuck Pavloski

    1. EAB Agenda for Quarterly sent to EC - need discussion and confirmation

      1. https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1ie4NyNNaSWwol29Nf1bEzCJoi3HCYYsYF9yVEBmW7nw/edit?usp=sharing__;!!DZ3fjg!4NyjV3n9cGvGjGu8CXwzrSxaC-pkeHECoo-YRStRrJmFNBvp5hWzY9xEZOKpRZ6COUXcbocbYSWs3VNsRd8O$

      2. Lisa doesn’t want to have her sessions back to back

    2. Will Lai is confirmed as the ongoing RAC representative to the EAB

    3. Need to confirm new RP representative - Eric is Chair and will be at the meeting

  4. Finalize Shared Priorities

    1. Shared priority slides - new text is in red https://docs.google.com/presentation/d/1GaZUsTTNd3tFdEvEFFGqakaEsyaLW5t6/edit?usp=sharing&ouid=117449711423520058174&rtpof=true&sd=true

    2. These slides will be presented to the EAB

    3. Will review Allocations and ACO’s slides next Tuesday

    4. For each of the shared priorities there are ellipses (…) what do they mean? - the sub bullets will be generated for each topic and expanded upon in the subsequent slides so the ellipses will be going away

Discussion

Please ask staff to fill out the survey by this Friday. Current responses:

  1. Allocations: 5 out of 24

  2. Support: 3 out of 26

  3. Operations: 6 out of 53

  4. Metrics: 3 out of 15

  5. ACO: 6 out of 9

 

Next Meeting: February 3, 2026

 

LINKS

Program Milestones

https://access-ci.atlassian.net/jira/core/projects/ECMT/list?sortBy=duedate&direction=ASC&filter=status%20IN%20(%22Annually%22%2C%20%22In%20Progress%22%2C%20%22Monthly%22%2C%20%22Ongoing%22%2C%20%22Quarterly%22%2C%20%22Semi%20Annually%22%2C%20%22Upcoming%22)%20AND%20labels%20%3D%20%22EC%22

 

EC Meeting Task Tracking + Quarterly and Annual Meetings To Do Follow Ups

https://access-ci.atlassian.net/jira/core/projects/ATT/list?sortBy=duedate&direction=ASC&filter=%22Category%5BCategory%5D%22%20IN%20(%22EC%20Meeting%20To%20Do%22%2C%20%2224Feb-QtrlyMtg%22%2C%20%2224June-QtrlyMtg%22%2C%20%2224Dec-QtrlyMtg%22)%20AND%20status%20IN%20(%22In-Progress%22%2C%20%22To%20Do%22)


Reference:

Risk Register:

https://access-ci.atlassian.net/jira/core/projects/RR/board

Project Change Request:

https://access-ci.atlassian.net/jira/core/projects/PCR/board